COMPLIANCE OFFICER – JOB DESCRIPTION

PRIMARY RESPONSIBILITIES

To assist the Compliance Director with the compliance activities of all regulated entities within the ARM Group, its clients and staff. In the absence of the Compliance Director, to act as the main point of contact for all compliance related matters.

To ensure a proactive and consistent approach to compliance with all relevant laws, regulations, guidance and internal policies, procedures and processes in a timely, efficient and professional manner.

To be independent from the day-to-day operational requirements of client entities under management.

Key Tasks

• To have a good working knowledge of all relevant regulatory and corporate legal frameworks and attendant regulations, codes, guidance and rules and to act as a specialist resource with regard to all applicable laws and regulations as they apply to ARM, ARMCAL and the managed entities.
• To establish policies, procedures and controls as may be appropriate and effective for the purposes of ensuring compliance with all relevant laws, regulations, and any other rules as applicable.
• To review, monitor and develop the policies and procedures to ensure their continuing efficacy.
• To coordinate a rolling Compliance Monitoring Plan (“CMP”) programme for all regulated entities.
• To monitor changes and developments in the international compliance and legal environments and acting accordingly.
• To liaise and be first contact in relationship with the Guernsey Financial Services Commission.
• To coordinate all GFSC reviews including but not limited to Industry Sector Reviews (“ISR”), Thematic Reviews and any other ad hoc regulatory requests.
• To ensure all required GFSC and Guernsey Registry Returns, Filings and Validations are made in a timely manner.
• To oversee and control the handling of complaints received from clients of ARM and ARMCAL and to oversee any complaints received from policyholders of managed entities.
• To maintain and record all complaints in the Complaints Log.
• To report and notify regulatory breaches to the Commission and to maintain and record all such breaches in the Breaches Log.
• To maintain a Gifts Register
• To “4-eyes” review all new licensee applications, ensuring they meet regulatory requirements.
• To provide advice on regulatory requirements for new business structures.
• To take responsibility for any Data Protection issues in line with the Bailiwick of Guernsey Data Protection legislation

Additional Specific Tasks – Nominated Officer

• To act as the Nominated Officer for ARM, ARMCAL, ARM CoSec and any client entities in respect of which the Financial Crime legislation is applicable.

Person Specification

• Ideally qualified up to, or working towards, ICA diploma level in Compliance and/or AML and/or ICSA qualified. Alternatively with a minimum of five years’ relevant experience in a regulated financial services environment.
• An ability to work on their own with minimal supervision or oversight.
• Good levels of literacy and clarity are vital as the role will involve a high degree of communication, both written and verbal to a range of counterparties.
• A minimum of GCSE mathematics and English
• A desire to develop and continue training and development in the compliance and risk environment
• A friendly personality, but with the ability to be persuasive to ensure that colleagues and other parties meet ARM’s requirements

Entity Reviewer

We are an independent fiduciary services company which is our strength as our very success depends on maintaining our reputation for providing a high level of personalised and efficient service in a small but highly competitive and knowledgeable market.

Our clients are wealthy individuals, families and institutions who need more than a fiduciary. In addition to providing fiduciary and family office services, we have an extensive network of advisers on tax, estate planning and investments. Similarly we offer guidance on choosing related service providers such as bankers, property managers and insurers.

Our team has a wide experience of dealing with wealth and estate planning for private individuals and complex structures for both individuals and institutions across the world.

Role overview

The Entity Reviewer will be responsible for undertaking a significant proportion of our Company and Trust Entity Reviews in accordance with our Entity Review Procedure (PD13). The Reviewer will be required to ensure and evidence a detailed and comprehensive review for each Entity and have the ability to identify any potential issues or risks, ensuring these are identified and escalated as required.

Duties and Responsibilities

• Preparation of documents and reports relating to the completion and sign off of trust and company Entity Reviews
• Liaison with Authorised Signatories and members of the trust teams to ensure all required information is collated and evidenced for each review, prior to sign off
• Liaison with Authorised Signatories and trust teams to ensure clarity on risk ratings, AML requirements, processes and procedures prior to review completion
• Once any required information has been obtained, to work independently and objectively in the completion of each Entity Review
• Ensure timescales for the completion of Reviews are adhered to and non-compliance highlighted
• Tracking resolution of issues and follow-ups with teams
• Ensure compliance with company Policies, Procedures and all subsidiary Forms, Checklists and guidance.
• Complete Entity Reviews in a manner required by the Entity Review Procedure and in line with AML requirements.
• Recognise problems and areas of difficulty at an early stage
• Communicate fully and meaningfully with colleagues and superiors on relevant issues
• Understand the meaning and practical application of confidentiality
• Such other duties as may be required from time to time

Person Specification

• Extensive experience of trust and company administration (minimum of three to five years) including the review of files
• STEP Qualified
• Proven and up to date knowledge of AML legislation and regulatory requirements in Guernsey
• An investigative mindset
• Able to work independently and objectively
• Able to build good relationships with Authorised Signatories and the trust teams
• Enthusiastic
• Excellent time and organisational skills
• Able to work under pressure and meet deadlines
• Excellent oral and written communication skills
• Strong interpersonal skills.
• Computer literate with experience of/ability to adapt to the operation of our mainstream networked software, in particular Microsoft Word and Excel and our record keeping software.

Reports to:       Head of Risk for Compliance and Risk Management

Direct reports:    None

Signatory:      Not Applicable

Signed

Role holder

Name……………………………………………..Signature……………….……..…………….........

Line Manager

Name……………………………………………..Signature……………….……..…………….........

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive.

Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our Central Services team provides centralised support to the Group. A career with us provides the chance to work with colleagues across our global offices. We provide support across technology & business systems, communications & marketing, finance and general office administration.

Role overview

Working within the tax team to provide tax compliance services for Trust clients, on the job training will be supported by external courses, and studying towards a relevant professional qualification will be strongly encouraged.

Job accountabilities:

• Assist with the preparation of UK and Guernsey tax reporting requirements for trusts and companies,
• The review of trust and company accounts for tax reporting requirements
• Drafting Guernsey economic substance reviews of companies
• Liaison with other departments within the group, and draft responses to tax queries from trust administrators
• Drafting communications with tax authorities regarding tax payments and returns
• Updating and maintaining tasks and compliance spreadsheets

Minimum education and experience

• Educated to “A” level standard or above
• No tax experience is required as full training will be given

Required skills

• Good numeracy and computer skills,
• Excellent written and verbal communication skills
• A positive ‘can do’ attitude
• Good team player
• Ability to work to deadlines

We are looking to receive applications from local applications not requiring a housing licence.

Yacht Ownership Administrator

Guernsey

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive.

Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our Yacht Services team works with clients, captains, and crew, providing an efficient, informed and personal service. We provide a fast-paced, rewarding environment and opportunities to work with a variety of global clients formulating and delivering the most appropriate, long-term solutions for owners of both private and commercial yachts.

Role overview

We are looking for a trainee who is enthusiastic to learn a number of new skills. None of the skills below are a requirement for the role, we are more interested to find someone who is willing to listen and continuously improve themselves with a supportive team. Full training will be provided.

Working in support of the Yacht Ownership team providing day-to-day client support as well as internal operational support.

Provide administrative support on all aspects of day-to-day yacht administration. This includes yacht sales and purchases, charters, insurance, third party appointments, fiscal arrangements, payment, cash cards, invoicing, daily communications with owners, intermediaries and crew by phone, e-mail and video conference.

Key tasks

• Prepare letters and documents for various stakeholders
• Prepare minutes and resolutions, POAs etc and ensure these are logged and filed appropriately (using DMS)
• Management of the Ownership calendar, a central diary reminder system to capture key recurring and non-standard tasks, and issue reminders to relevant staff
• Assist with onboarding clients or transfers to/from other corporate service providers; co-ordinate completion of the Onboarding Checking and compile the Relationship Permanent File (alongside colleagues) for new cases
• Initial screening and rationalising any matches prior to onboarding
• Maintain accurate data on internal systems and platforms
• Co-ordinate preparation and/or renewals of various Yacht Ownership documents
• Preparation of Beneficial Owner Declarations and/or Certificates of Incumbency for various counterparties
• Collation of minutes particularly relating to Overseas Providers of Registered Office/Registered Agent (RORA) services
• Updating ERP systems with any client changes and management of key activities ensuring systems are up to date for new, existing and closing clients
• Administration of Yacht Services Guernsey Statutory Book, including non-Yacht Ownership clients (e.g. PCC employment cells)

Other tasks will include other administrative tasks relating to the team itself and other statutory requirements particularly in Guernsey.

Skills and experience

• Desirable to have corporate and fiduciary knowledge and experience from Trust and Corporate background
• Compliance and regulatory knowledge
• Process driven with ability to review and improve internal policies and procedures
• Knowledge of Yachts (desirable, although not essential)

Other considerations

• Working in Guernsey as a place of work
• Willingness to travel to meet clients, family offices, lawyers, and intermediaries (potentially with colleagues)
• Travel to other Praxis offices as required on occasion
• Travel to clients/events, worldwide, as required on occasion

Trust Administrator / Client Services

Client Services GG · St Peter Port, Guernsey (Hybrid)

OVERVIEW OF ROLE

To provide administrative support to the Client Services Team who in turn is responsible for the management of a portfolio of trusts and companies.

KEY RESPONSIBILITIES

• As directed, payment processing and cheque requests
• Completion of simple client letters and resolutions and excel spreadsheets
• As part of the team, develop personal contact with clients, advisors and other related parties
• Assisting with client research projects and management reporting

REQUIREMENTS

• A Level school leaver preferred, though other candidates with a strong educational background may be considered
• 2 years' experience within Financial Services, ideally Trust Services-related
• Willingness to study toward professional qualifications (STEP certification)
• Numerate and highly accurate
• Resourceful approach with a can do attitude
• High attention to detail
• Systematic approach to work which can have tight deadlines
• Strong organisational skills
• Thrives in a team environment and equally capable of working independently
• Understands the need for discretion
• Strong interpersonal & excellent communication skills - verbal and written; ability to articulate in a clear and concise manner
• Local Right to Work

Fund Administrator – Private Equity

Reports to Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Unfortunately we are not able to offer work permits for this position.

Key responsibilities:

• Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
• Maintain accurate investor records on eFront and process investor changes
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Ensure regulatory and statutory fillings are made in timely manner
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise:

• The candidate will ideally be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• 2 + years of financial services experience (to be supported through the Aztec Academy)
• Experience in the Funds industry and an understanding of local regulatory framework would be advantageous
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts