Senior Yacht Ownership Administrator – Guernsey
Working in support of the Yacht Ownership team providing day-to-day client support as well as internal operational support.
Provide administrative support on all aspects of day-to-day yacht administration. This includes yacht sales and purchases, charters, insurance, third party appointments, fiscal arrangements, payment, cash cards, invoicing, daily communications with owners, intermediaries and crew by phone, e-mail and video conference.
Key Tasks
> Prepare letters and documents for various stakeholders.
> Prepare minutes and resolutions, POAs etc and ensure these are logged and filed appropriately (using DMS).
> Management of the Ownership calendar, a central diary reminder system to capture key recurring and non-standard tasks, and issue reminders to relevant staff.
> Assist with onboarding clients or transfers to/from other corporate service providers; co-ordinate completion of the Onboarding Checking and compile the Relationship Permanent File (alongside colleagues) for new cases.
> Initial screening and rationalising any matches prior to onboarding.
> Maintain accurate data on internal systems and platforms.
> Co-ordinate preparation and/or renewals of various Yacht Ownership documents.
> Preparation of Beneficial Owner Declarations and/or Certificates of Incumbency for various counterparties.
> Collation of minutes particularly relating to Overseas Providers of Registered Office/Registered Agent (RORA) services.
> Updating ERP systems with any client changes and management of key activities ensuring systems are up to date for new, existing and closing clients.
> Administration of Yacht Services Guernsey Statutory Book, including non-Yacht Ownership clients (e.g. PCC employment cells).
Other tasks will include other administrative tasks relating to the team itself and other statutory requirements particularly in Guernsey.
Skills and Experience
While the following skills and knowledge are desirable they are not essential for the role as a full training programme will form part of the role. We are keen to encourage applications from candidates whishing to embark on a new career path.
> Desirable to have corporate and fiduciary knowledge and experience from Trust and Corporate background.
> Compliance and regulatory knowledge.
> Process driven with ability to review and improve internal policies and procedures.
> Knowledge of Yachts (desirable, although not essential).
Other Considerations
> Working in Guernsey as a place of work.
> Willingness to travel to meet clients, family offices, lawyers, and intermediaries (potentially with colleagues).
> Travel to other Praxis offices as required on occasion.
> Travel to clients/events, worldwide, as required on occasion.