Job ID:
74025
Published date:
27/02/2026
Summary
Specialist – Administration (Private Equity) – Guernsey - R144848
An opportunity has arisen within our Private Equity Operations team. The role supports the delivery of a high‑quality service to Private Equity clients, working closely with internal teams, Investment Advisors, and third parties to ensure all client deliverables and KPIs are met.
You will act as a key member of the administration team, taking responsibility for complex client activities while supporting junior team members and contributing to wider departmental objectives.
Key Responsibilities:
Client & Stakeholder Management
- Build and maintain strong relationships with clients, Investment Advisors, auditors, and third parties
- Develop in‑depth knowledge of client structures and bespoke requirements
- Resolve client queries and provide effective operational solutions
- Work closely with Relationship Managers on fee structures and service changes
- Present operational matters to Boards and attend ad‑hoc meetings as required
- May act as a client director on relevant structures
Operational Delivery
- Manage end‑to‑end investor administration, including capital calls, distributions, transfers, closings, tax reporting, and audit confirmations
- Perform daily and ad‑hoc cash management, FX processing, invoice payments, loan facility amendments, and bank reconciliations
- Support company secretarial activities including SPV setup, board meetings, minute taking, and compliance with constitutional documents
Team Leadership & Development
- Lead by example, promoting a collaborative, professional team environment
- Coach and develop junior team members through on‑the‑job training
- Ensure procedures are accurate, up to date, and consistently followed
- Support workload management across the team and assist during peak periods
Governance, Risk & Departmental Support
- Ensure compliance with internal controls, AML/KYC requirements, and regulatory obligations
- Act as an authorised signatory where required
- Monitor and support departmental KPIs and policy adherence
- Contribute to audits, SOC 1 reviews, regulatory submissions, and internal projects
- Support new business pitches, outsourcing oversight, and technical training initiatives
Skills & Experience
- Strong knowledge of Guernsey Company, POI and Partnership law
- Must have proven experience in Private Equity and/ or Fund Administration
- Confident communicator with clients and senior stakeholders
- Demonstrated people management and leadership capability
- Strong analytical, problem‑solving, and organisational skills
- Ability to manage priorities and deadlines effectively
- Advanced Excel skills; Investran knowledge advantageous
- Self‑starter, flexible, and able to perform under pressure