Accounts Payable Assistant - Jersey

Operating as part of the Finance function, this role has day to day responsibility for the maintenance of the accounts payable solutions including processing of accounts payable across all Group entities. The role ensures all creditors are paid accurately and on time, in accordance with company policies, contributing to strong financial control and regulatory compliance. 

Key Responsibilities

• Receive, review, and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
• Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
• Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
• Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolution within 48 hours of queries to ensure un-reconciled items are identified
• Reconcile supplier statements, investigating outstanding or disputed items.
• Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
• Ensure compliance with all relevant regulations and internal controls
• Contribute to continuous process improvement initiatives within the Finance team
• Assist with ad hoc finance projects and tasks as required
• Work collaboratively within Finance Operations to assist others at peak times and periods of absences
• Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours
• Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices
• Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency
• Perform all aspects of roles in accordance with policy, procedure and controls

Skills, Knowledge and Expertise

• The role requires a high standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
• Highly diligent with an organised and timely approach to work
• Excellent client service mentality with a ‘can do, will do’ attitude
• Ability to work proactively and effectively within a team and with minimal supervision
• Analytical and logical approach, with a strong sense of initiative and high attention to detail
• Awareness of the importance of the wider commercial environment
• Commitment to team working and willingness to support colleagues as required
• Essential: basic proficiency in the use of Microsoft Office
• Preferred: previous experience in accounts payable, preferably within a professional services or law firm environment

Fund Accountant – Private Equity

Reports to the Financial Reporting Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

This highly numerical position will see you carry out routine day-to-day administration and accounting of fund structures under the direction of a Financial Reporting Manager.

Key Responsibilities

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA or ACA)
• 2+ years of relevant experience, ideally in a Financial Services setting
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey working rights. Unfortunately, we are not able to consider candidates based overseas for this position

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people: 

• Competitive salary 
• Discretionary bonus scheme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme 
• Private medical insurance, including eye care
• Permanent health insurance
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per annum
• Regular social events
• Health and wellbeing programmes
• On-site parking
• Significant investment into your personal and professional development 

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Trainee Client Manager

The Role

Job Summary

An exciting opportunity has become available for a Client Support Services Provider to join our Guernsey based insurance management team. This is a fantastic opportunity for the right candidate to contribute to growth in an international risk and insurance environment as part of the Willis Towers Watson Group.

Principal Duties/Responsibilities

• Under direction of Account Director contribute to management of a portfolio of (re)insurance companies as part of the service team.
• Maintaining an on-going relationship with assigned clients and gaining an understanding of the clients’ business and industry.
• Relationship management with owner/parent company, insurance regulator, directors, auditors, actuaries, bankers, tax advisers etc.
• Responsible for ensuring compliance with all regulatory requirements.
• Responsible for production of financial and management information.

Specific account management activities:

• Preparation of Management Accounts, and any other ad hoc reports and budgets, forecasts etc. in a format prescribed by our clients.
• Preparation and timely filing of all regulatory and statistical reporting requirements
• Preparation of client companies’ year-end financial statements and liaising with external auditors.
• Monitoring and ensuring that each company complies with Guernsey Company Law.
• Cash management and reconciliation in accordance with instructions provided by the Board, including liaison with the company’s banks and investment managers and the production of appropriate reports.
• Liaise with client service team to coordinate client board meetings.

Qualifications, Knowledge and Experience

• Advantageous: Working towards a professional Accounting Qualification (ACA/ACCA; CAT/AAT etc.), but not essential
• Advantageous: Bookkeeping experience
• Advantageous: Experience of Guernsey Regulatory environment
• Advantageous: Experience of (re)insurance accounting preparation
• Advantageous: Knowledge of captive insurance industry

Skills and Attributes

• Excellent oral/written communication skills
• Professional outlook
• Team player
• Positive attitude
• Organised
• Ability to work independently and within a team
• Ability to work to tight deadlines, producing high quality deliverables

Senior Manager, Fund and Corporate Accounting - Jersey

Our private wealth and corporate & funds teams work with our clients and their advisers, delivering an efficient, informed and personal service. We operate a fast-paced and rewarding environment with opportunities to service a variety of international clients across all asset classes.

Job summary:

This role leads the client accounting function for fund and corporate services, translating business strategy into operational plans and ensuring consistent, high-quality financial reporting. The position involves building, developing and managing accounting teams, standardizing processes ensuring our core accounting software is implemented and developed to suit client and business requirements and serving as a technical expert across jurisdictions. The role holder will work closely with the Senior Leadership Team across multiple jurisdictions to develop and implement accounting policies and procedures to ensure client entities are compliant with all accounting requirements.

Job accountabilities:

• Work closely with the Head of Client Accounting to build a strong Fund and Corporate Client Accounting function across the Group.
• Translates business segment strategy into functional plans and guides their execution.
• Accountable for results which impact the entire client accounting function for the Funds and Corporate business line.
• Understand the requirements of clients across the Group.
• Directs the application of existing principles and guides development of new policies and ideas across the client accounting functional area.
• Ensure that processes and procedures are designed and implemented to increase efficiencies and provide group wide consistency.
• Design, develop and implement Allvue system and reporting to meet clients reporting requirement in an efficient manner.
• To provide leadership and direction to Fund and Corporate client accounting teams to maximise efficiency without compromising on the quality of reporting to clients.
• To provide training across the Fund and Corporate client accounting teams in respect of new policies and procedures.
• To be a technical point of contact for all Fund and Corporate client accounting teams.

Minimum education and experience:

• Professional, management, or technical qualification if relevant for the role, or equivalent by experience; and significant business experience at a senior level.
• Holds a professional accounting qualification (ACCA, ICAEW)
• Minimum 8 years post qualification experience within a multi disciplinary Fiduciary service provider.

Required skills:

• Strong ability to lead teams of specialists and generalists with significant persuasion and communication skills.
• Ability to set and promote the correct organisational culture and values and act as a figure head/business advocate for the path forward.
• Deep knowledge of policies, procedure, regulations and legislation in operational area, and up to date knowledge of external issues (legislative, regulatory, best practice standards, etc.) that affect client servicing area in order to be able to affect change in the business in line with the industry standards.
• Able to influence across jurisdictions for the benefit of the business.
• Proficiency in Allvue or similar fund accounting software, with a demonstrated ability to configure and enhance system functionality to meet evolving business and client requirements.
• Excellent communication and leadership skills.
• Strong presentation skills with the ability to effectively contribute to business development pitches and articulate technical concepts to prospective clients
• Excellent quantitative, analytical, and problem-solving skills, along with the ability to apply those skills to resolve client requirements.
• Excellent planning and organisational skills along with the ability to tackle multiple workstreams while meeting tight deadlines.
• Proactive and self-motivated, with a desire to identify opportunities and take ownership for implementing improvements.

Supervising Accountant, Accounting & Control - Guernsey

This role is responsible for providing support to the Central Finance department with a focus on accounting, financial reporting, and analysis. The Accountant will ensure accurate and timely processing of financial transactions, maintain the general ledger, and provide analysis to support decision-making.

Job Accountabilities:

• Maintain accurate and up-to-date financial records in compliance with accounting principles and company policies;
• Manage the data input of bookkeepers within the PGL Group;
• Manage the month-end close process, including preparation of journal entries, reviewing reconciliations, and financial statements;
• Responsible for the preparation and analysis of financial statements and reports, including Profit and Loss (P & L) statements, balance sheets, and cash flow statements;
• Lead role in the periodic billing cycles for the operational entities within PGL Group;
• Provide support for the annual budgeting process and ongoing forecasting;
• Collaborate with cross-functional teams to provide financial expertise and support;
• Ensure compliance with regulatory reporting requirements and internal controls;
• Analysis of financial data to identify trends, risks, and opportunities for improvement;
• Assist in the coordination of audits and compliance activities;
• Develop and maintain relationships with internal stakeholders to provide financial expertise and support.

Minimum Education and Experience

• Minimum of 4-6 years’ relevant experience;
• Educated to A ‘Levels standard, or equivalent;
• Attainment of a relevant professional qualification, e.g. ACCA, ICA or equivalent.

Required Skills

• Experience with Financial Reporting and Analysis;
• Excellent analytical and problem-solving skills;
• Strong communication skills; both written and verbal;
• Ability to work effectively in a team environment and collaborate with cross-functional teams;
• Strong problem-solving skills and the ability to work in a fast-paced, dynamic environment;
• Ability to build morale and team spirit and act as an ambassador of the Group’s values.