SENIOR ADMINISTRATOR, CORPORATE AND FUND SERVICES – JERSEY

To undertake the day-to-day administration of a portfolio of corporate and fund structures with a focus on real estate, venture capital and private equity asset classes, undertaking a primary client relationship role with several complex/significant clients structured as Jersey Private Funds, Joint Ventures, Club Deals and other corporate and fund structures, ensuring that an efficient and high-quality service is always delivered to our clients.

From time to time to undertake specific additional tasks as advised. Work with the rest of Corporate Services team to improve profitability, limit both Praxis’ and client’s exposure to risk and provide a quality service to clients.

Job Accountabilities

Client Relationship Management

• Day-to-day administration of a portfolio of complex client cases.
• Have a broad understanding of the principles and practices of companies, partnerships, the Jersey Private Fund regime and other related corporate and fund structures, with exposure to UK entities.
• Ensure mutual understanding of client and Praxis’ expectations and commitments at outset and throughout the relationship.
• Develop long term, profitable business relationships with clients maintaining regular contact and ensuring client confidentiality is respected.
• Liaison with third party lenders, law firms, asset managers and other third parties regarding client affairs as necessary.
• Critically review a set of company or partnership accounts or other financial reports (including management accounts).
• Have a broad understanding of tax issues and jurisdictions as they relate to client circumstances.
• Anticipate technical problems when dealing with client issues, think laterally and creatively to find solutions and, where necessary, seek expert advice.
• Where appropriate, identify and communicate improvements that enhance service to clients and/or profitability to Praxis.
• Develop a rapport with professional intermediaries and service providers in relation to the conduct of client business.

Business Development

• Meet with existing intermediaries.
• Develop the existing client base by understanding client needs through effective listening and questioning.
• Demonstrate to clients the ability, supported by Praxis’ skill base and other specialists, to provide advice on all aspects of wealth management.
• Assist in developing new business opportunities by developing good working relations with professional intermediaries.
• Keep up to date with changes in the market that have the potential to impact on offshore structures.
• Keep abreast of product and service developments that may enhance and add value to existing and potential client relationships.
• Have a general awareness of financial and economic developments globally.

Risk Management

• Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and in any other legislation that impacts on the conduct of fiduciary business within the jurisdiction.
• Report complaints, operational risks, suspicions etc in accordance with local procedures.
• Ensure that risk issues are reported to the Directors and Compliance as appropriate.
• Understand, apply and adhere to Praxis’ risk management policies and procedures and, where appropriate, be proactive in identifying and proposing improvements.
• Assess and manage risk situations to avert potential risk issues for both clients and Praxis and to ensure that the assets of both are protected.
• Ensure that client complaints are dealt with in a timely manner and at the right level.

Corporate Governance

• Actively champion the Company’s values by promoting a culture of professionalism, teamwork and leadership.
• Understand of the Company’s vision and the strategy of the Group.
• Understand how the role of each individual contributes to Praxis’ vision.
• Understand and acknowledge the need for change.

Financial Management

• Achieve pre-determined utilisation targets (set as part of the annual budget process and shared with the individual via the appraisal/objective setting process).
• Balance the client’s needs with the Group’s commercial expectations both in developing strategies for clients and in the day-to-day management of their affairs.
• Work to achieve the Group’s financial benchmarks.
• Regularly review work in progress, deficits, aged debtors and bad debt write offs on client portfolio.

Teamwork

• Contribute effectively in meetings.
• Pro-actively offer support or guidance to colleagues across the business.
• Explain technical issues in a way non-technical people can understand.
• Contribute to positive morale and team spirit within Praxis.
• Inspire others through own actions and behaviours.

Personal Development

• Attend seminars and workshops, read industry publications and advisory briefs and follow developments in relevant industries to enhance professional and technical knowledge.
• Shape own development by identifying areas to improve own knowledge and skills and actively seek assistance.
• Develop techniques for coping with time/deadline pressures.
• Maintain evidence of continuing professional development with at least 25 hours CPD activity per annum. No more than five hours of recorded CPD should be accounted for by time spent reading professional and industry publications.

Skills and Knowledge

• Key areas are as follows (note that the Senior Administrator is expected to demonstrate these skills or, in the minority, show potential to acquire them):
• Good knowledge of offshore fiduciary services.
• A proven track record in handling complex offshore fiduciary issues.
• A proven track record in client relationship management.
• Good interpersonal skills for dealing with intermediaries and clients.
• Excellent time management and organisation.
• Sound judgement.
• Excellent communication skills.
• Knowledge of compliance issues and the regulatory framework within which Praxis operates.
• The holder of this position should be educated to A level with a minimum of 4+ years’ experience in fiduciary services and qualify as a C category person under the JFSC guidelines.

Fund Accountant – Private Equity

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle.

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.

Join our journey and discover what makes us the bright alternative.

About the role:

Reports to the Financial Reporting Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

This highly numerical position will see you carry out routine day-to-day administration and accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA or ACA)
• 2+ years of relevant experience, ideally in a Financial Services setting
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey working rights. Unfortunately, we are not able to consider candidates based overseas for this position

Aztec will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Finance Administrator / Finance Officer - Guernsey

We’re looking for an enthusiastic internal finance professional who demonstrates our core values and wants to build a rewarding career working across allocated jurisdictions of the trust group with responsibilities including day-to-day financial administration and monthly and quarterly internal financial reporting.

The responsibilities

You’ll be working in a friendly and progressive environment as a member of the team to undertake a broad range of duties including: 

• assisting in the undertaking of the general administrative duties of the finance department, and supporting with bookkeeping, cash management and reconciliations where required.
• assisting with preparation of monthly, quarterly and year end internal reporting and the annual financial statements for the allocated Trust Group jurisdictions, working closely with colleagues including Senior Finance Officers, Assistant Managers and the Finance Manager to meet required deadlines.
• assisting with debt collection, cash flow management and analysis of spending for allocated Trust Group jurisdictions.
• for allocated jurisdictions, ensuring records of all time and fee transactions are kept up to date and assisting colleagues outside the Internal Finance Team with client billing.
• liaising with colleagues in relation to timesheets and disbursements, making sure that these are reconciled monthly, liaising with team members to complete.
• for allocated jurisdictions, ensuring all expense invoices are posted to the correct GL codes, bank accounts are reconciled and signed off each month and filed on the system correctly.
• assisting other members of the Internal Finance Team where required to ensure consolidated reporting deadlines are met. 
• ensuring completion of the PlainSail timekeeping system.
• focusing on accuracy and reporting layout, making sure figures and formats are correct and checked each month.

You

• very good technical knowledge and understanding to enable delivery of a range of activities within finance
• may have attained or be working towards a relevant qualification, FIA/CAT/ACCA, along with meeting your CPD requirements
• effective communication skills and the ability to converse with a range of people along with the ability to produce documentation of a slight to moderately complex nature with high accuracy and attention to detail
• ability to identify and resolve slight to moderately complex issues, with support and direction
• pro-active and self-sufficient to meet deadlines and objectives, with support and direction, as required
• ability to work to specified standards and service levels along with demonstrating a wider thought process around tasks, such as potential impact of actions and associated risk
• lead by example by evidencing a positive and committed approach

Senior Client Accountant

Key Responsibilities

As a Senior Client Accountant, you will serve as the primary contact for external auditors and work to strengthen relationships with clients and internal teams.

You will review the work of bookkeepers and produce annual financial statements and management accounts for your allocated portfolio.

Additional responsibilities include:

• Managing daily accounting activities for a range of Ogier Global clients
• Supporting audit preparation and assisting with the management of audits
• Monitoring and tracking the progress of financial information preparation
• Preparing accurate routine month end and quarter end management accounts
• Identifying opportunities for improvements in processes and service delivery
• Ensuring compliance with internal policies, procedures, and controls
• Supporting, mentoring, and guiding junior members of the team
• Taking on additional responsibilities as required

Skills, Knowledge & Expertise

We are seeking a qualified or part qualified accountant (ACA, ACCA, or equivalent) with strong numerical and analytical ability and a proactive approach.  Candidates should have proven experience in client accounting or accounts preparation, with a diligent and organised working style.

Client-facing experience is required, and knowledge of Real Estate, Private Wealth, or Corporate accounting environments is advantageous. Experience with Caseware or Viewpoint is beneficial but not essential.

Proficiency in Microsoft Excel and other MS Office applications is essential. Strong communication, time management, and prioritisation skills are key to success in this role.

If you are committed to achieving excellence for yourself, your clients, and your team, we would be delighted to hear from you.

Senior Client Accounting Administrator - Guernsey

We’re looking for a Senior Client Accounting Administrator who demonstrates our core values and wants to build a rewarding career. The role will be responsible for routine bookkeeping and preparation of client financial statements for a portfolio of trust and company clients.

The responsibilities

You’ll be working in a friendly and progressive environment as a member of the team to undertake a broad range of duties including: 

• assisting in the preparation of trust and company financial statements in accordance with UK and international accounting standards
• working in accordance with all company policies, procedures, processes, best practice and compliance requirements
• assisting with the preparation and updating of the annual accounts preparation workplan
• assisting bookkeepers with client bookkeeping when required, such as providing cover during staff holidays
• assisting the Client Accounting Manager with the testing and implementation of change initiatives
• working collaboratively with colleagues to ensure first class delivery of professional and efficient service to clients
• maintaining communication with senior colleagues to ensure workloads are appropriately managed and deadlines met
• completing all documentation under the PlainSail timekeeping system
• assisting the administration teams with accounting related queries
• completing any other relevant duties as requested by your manager

You

• a sound understanding of tasks covering a range of activities using multiple methods, techniques and processes
• may have attained, or be working towards completion of, ACA or ACCA (or equivalent) along with meeting your CPD requirements
• effective communication skills and the ability to converse with a range of people, adapting style with ease to suit the audience and situation
• ability to identify and resolve non-complex issues, with support and direction
• ability to prioritise and complete tasks to achieve deadlines, with support and direction
• ability to work to specified standards and service levels and propose solutions to resolve straight forward daily problems
• evidence a positive and committed approach to teamwork and understand the importance of working together to provide excellent client service