Bookkeeper & Accountant - Guernsey

This is a full-time, on-site role for a Bookkeeper & Accountant located in Saint Peter Port. The role involves maintaining accurate financial records, managing accounts payable and receivable, preparing financial statements, and handling tax compliance. The Bookkeeper & Accountant will also ensure timely reporting, assist with audits, and provide financial insights to support decision-making. This position requires a detail-oriented professional who is highly organized and prepared to work in a collaborative office environment.

Qualifications

• Proficiency in bookkeeping and accounting practices, including expertise in managing financial records, accounts reconciliation, and preparing financial statements.
• Knowledge of tax compliance and regulations, as well as the ability to assist in audits and financial reporting.
• Strong organizational and analytical skills, with attention to detail and accuracy in financial management tasks.
• Proficiency in accounting software and tools, as well as a good understanding of spreadsheets and other financial tools.
• Effective communication and interpersonal skills, with ability to collaborate within a team setting.
• Relevant accounting qualifications or certifications are highly desirable (e.g., ACCA, ACA, CIMA, or equivalent).
• Prior experience in trust and company administration, or within the wealth management/financial services sector, is an advantage.

About Belasko

We are a proudly independent fiduciary and fund administration provider with offices in Guernsey, Jersey, Luxembourg and the UK. We launched in 2011 to provide bespoke solutions to institutional and private clients with a clear and unbiased focus on quality across three service lines: Funds, Corporate Services and Private Wealth. Today we employ over 100 professionals across each of our four locations and have ambitions to grow further, primarily through organic growth and also through targeted M&A activity where it is in line with our strategic vision.

We have a clear focus to grow our Fund Administration offering to appeal to those fund managers looking for more peace of mind and consistency of delivery, particularly where client service standards might be falling with incumbent providers. To achieve this, we have developed a technology solution and on-boarding team that make it easy to transfer administrator, or set-up a new fund with complete confidence that we will plan the details with them up front.

Our vision

To lead the future of fund and fiduciary administration by leveraging technology, exceptional people, and personalised service – enabling our clients to focus on what matters most: performance and growth.

Our Values

Be Clear

We think clearly, communicate simply and deliver with purpose. We cut through the noise and bring focus to complexity

Be Agile

We stay responsive and ready. We adapt, move quickly and act with intention always pushing forward.

Be Confident

We bring intelligent thinking and clear judgement to every challenge. Grounded in expertise, we act decisively and stand by our work.

Be Human

We’re approachable, real and easy to work with. Trusted relationships are at our core.

JOB DESCRIPTION

Job Title:    Group Financial Planning & Reporting Manager

Department: Group Finance

Job Family:   Finance

Job Level:   Senior Manager

Reporting to: Group Financial Controller / Head of FP&A

About the role

This is a hands-on senior role within Group Finance, responsible for the design, execution and continuous improvement of Belasko’s multi-jurisdiction statutory reporting and regulatory capital & liquidity framework across Luxembourg, Jersey, Guernsey and the UK. You will also lead the Group’s consolidated reporting requirements related to new financing arrangements, including monthly statutory reporting (P&L, Balance Sheet, Cash Flow), normalisation adjustments for EBITDA and Net Operating Cash Flow, and quarterly covenant compliance reporting. The role combines deep technical accounting (FRS 102/UK GAAP and Lux GAAP), robust capital and liquidity modelling, and proactive engagement with auditors and regulators (CSSF, JFSC, GFSC). You will work autonomously, set high standards for pace and accuracy, and build scalable models and controls that prevent breaches and support strategic decision-making.

Key responsibilities include:

• Lead the Group’s consolidated reporting requirements related to new financing arrangements, including:
  • Preparation and submission of monthly consolidated Profit & Loss, Balance Sheet, and Cash Flow statements on a statutory (FRS 102) basis
  • Calculation and reporting of normalisation adjustments for EBITDA and Net Operating Cash Flow
  • Preparation of quarterly covenant compliance reports and supporting analysis for lenders and the Board
  • Ensure accuracy, timeliness, and compliance with all relevant financing and statutory obligations
• Prepare year-end statutory accounts quickly and independently for multiple entities, applying FRS 102 (UK GAAP) and Lux GAAP with precision; own close timetables and drive process efficiency
• Build, maintain and enhance regulatory capital and liquidity forecasting models; implement and evidence jurisdiction-specific requirements including CSSF own funds (Luxembourg), ANLA (Jersey) and FRR Fiduciary and POI (Guernsey). Continuously monitor positions and early-warning indicators to identify, escalate and prevent breaches
• Own robust P&L, balance sheet and cash flow models; perform scenario and stress testing to assess funding needs, dividend capacity and headroom
• Interpret and apply the Group Transfer Pricing policy; ensure intercompany charges, cost allocations and funding flows are accurately reflected in forecasts, statutory accounts and regulatory capital model
• Act as a contact for auditors; prepare clean audit/regulatory packs, respond to queries and remediate findings promptly
• Establish model governance, documentation and version control; implement validation checks, reconciliations and MI that give leadership confidence in reported positions
• Partner with finance and business stakeholders across Lux/Jsy/Gsy & UK to align assumptions, data and reporting cadences; contribute to clarity on titles and accountabilities in line with organisational design initiatives
• Identify and drive improvements (e.g., close acceleration, standardised modelling, enhanced MI/visualisation) consistent with our values of Be Clear, Be Agile, Be Confident, Be Human

Qualifications & Experience:

• Professional accounting qualification (e.g., ACA/ACCA or equivalent) with strong post-qualification experience in regulated financial-services groups
• Demonstrable expertise in FRS 102 and Lux GAAP, and in preparing multi-entity statutory accounts
• Proven track record building and maintaining regulatory capital and liquidity models across Luxembourg, Jersey and Guernsey frameworks (CSSF/ANLA/FRR)
• Experience engaging constructively with auditors and potentially regulators (CSSF, JFSC, GFSC)
• Comfortable working autonomously and delivering at pace on complex workloads in a multi-jurisdiction context

Skills Required:

• Advanced three-statement financial modelling and scenario/stress testing; exceptional Excel skills and familiarity with BI/visualisation tools (e.g., Power BI).
• Deep understanding of regulatory capital principles, tests and early-warning metrics; strong analytical judgement to prevent breaches.
• Technical excellence in statutory accounting (FRS 102/Lux GAAP), consolidation, intercompany and TP application.
• Clear, confident communication with boards, auditors and regulators; ability to simplify complexity and influence decisions.
• High ownership, resilience and agility; thrives in change and sets standards for pace and delivery.

Role:          Client Accountant

Reports to:       Head of Operations

Direct reports:    None

Job Level: 3

Job Purpose:

To provide oversight and support within the Operations team. Primary responsibilities include carrying out accounting duties ensuring that filings are completed on time and client needs are managed in a timely, efficient and accurate manner, and the production of client entity statutory annual account, managed accounts and other client reports.

Key Responsibilities:

• Process Accounting Transaction.
• Collect, analyse and interpret accounting records for bookkeeping purposes.
• Preparation and filing of financial statements in accordance with applicable accounting standards.
• Reconcile bank accounts, valuations and accounting records for designated client accounts.
• Support client facing colleagues with accounting matters
• Ensure receipt of all clients signed financial statements that have been completed by third parties
• Other financial reporting as required
• Assist with the preparation of client tax returns, including ATED, Guernsey Tax Returns, UK Tax Returns and other territories
• Preparation of the FATCA/CRS report
• Ensure the submission of the 127a and 128a Fiduciary Pension returns
• General Operations Support:
• Assist with various ad-hoc projects as required.
• Maintain and update operational procedures and policies.
• Assist the team to deliver the highest level of client standards across the business
• Support with the Payment process

• Ensure all activities comply with relevant regulatory requirements and internal policies.
• Stay updated on changes to regulations and industry best practices.
• Support annual tax filings to ensure they are managed and complete within appropriate timeframes.
• Act as an Authorised Signatory.
• Liaise with clients, colleagues, and external partners to ensure smooth operations.
• Provide support and guidance to other team members as needed.
• Produce management information as requested.
• Review and automate processes and deliverables, and assess the best systems to use for automation.

Key Performance Indicators (KPI’s):

• Ensuring the billing process is completed efficiently and invoices sent to clients within 5 business days of the end of the billing period.
• Statutory accounts signed off within 3 months of year end or sooner if required for additional reporting purpose e.g. AGM, statutory filing.
• Group and Client accounts signed in accordance with service level agreement
• Reconciliations up to date monthly.
• Quarterly updates with internal business partners of financial performance
• Ensure accounting deadlines are met.
• Process expenses every 2 weeks.
• 80% utilisation rate.
• Ensure 100% timesheet completion.
• Meet all filing/annual review/accounting deadlines
• Attend all mandatory training throughout the year
•  

Experience and Qualifications

• A minimum of 3-5 years accounting experience.
• Ideally a relevant professional qualification (AAT/ACCA or similar).

• Excellent computer skills including proficiency in Excel, Word, and Outlook.
• Knowledge of Acumen or similar beneficial.

• Strong communication, accounting / analytical skills and attention to detail.

• Work under pressure, independently, effectively prioritise, manage time & workload to meet clients’ needs.

• Proactive, motivated, team player with a flexible attitude to complete additional tasks.

Behaviours and Competencies

Operational Excellence:

• Demonstrates the ability to make decisions based on insight and knowledge .
• Accountable for ensuring high standards of delivery to clients.
• Actively engages with customer to understand needs and will place a high priority on client service and satisfaction.
• Prioritises client issues and addresses them accordingly.
• Will keep up to date with business trends/ changes in law that will impact their role.

Client Excellence:

• Proactive in identifying opportunities and seeking solutions.
• Manages expectations so clients always feel valued.
• Takes responsibility for delivering superior products and services.
• Implements improvements to client service.

Commercial Awareness:

• Understands relevant local regulatory requirements

Interpersonal Skills:

• Manages internal and external stakeholders' expectations with regards to delivery, escalating concerns as appropriate.
• Is able to deal with conflict in a controlled manner and can clearly communicate effective solutions.
• Builds credibility across all stakeholder groups and is able to engage with individuals across all areas of an organization on areas of specialism.

Compliance:

• Act in a professional manner and produce accurate and timely work
• Acts with the highest level of integrity at all times and in the best interests of Aspida.
• Will be clear, open and transparent in communications with colleagues and customers.
• Promptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolution.
• Never make any statement that is misleading, false or deceptive.

• Manages internal and external stakeholders' expectations with regards to delivery, escalating concerns as appropriate.
• Is able to deal with conflict in a controlled manner and can clearly communicate effective solutions.
• Builds credibility across all stakeholder groups and is able to engage with individuals across all areas of an organization on areas of specialism.

Commitment to B Corp Standards:

• Participate in formal training on social and environmental principles as part of onboarding and ongoing development.
• Incorporate sustainability and equality objectives into individual and team goals.
• Demonstrate accountability for social and environmental performance through regular reviews.
• Ensure job responsibilities align with Aspida’s commitment to positive social and environmental impact.
• Contribute to continuous improvement by articulating achievements related to sustainability and equality.

I understand, acknowledge and accept the details contained within.

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Employee Name Signed Dated

JOB SPECIFICATION

Job Title: Client Accountant

Location: Guernsey

Reports To: Managing Director

Job Overview:

We are seeking an organised, and detail-oriented Client Accountant to join our team. The role involves the preparation of Trust and Company accounts, assisting with financial reporting, audits, and day-to-day finance operations. The role will work independently but as part of a small Finance team.

Key Responsibilities:

• Preparation of Trust and Company accounts
• Prepare management accounts and financial statements
• Maintaining records in order to deal with accounts filing deadlines for tax and other regulatory purposes
• Maintaining client case ledgers on a day-to-day basis to include double entry bookkeeping
• Meeting targets and deadlines regarding productivity and profitability
• Adopting a proactive approach regarding the implementation of new systems, procedures, standards, etc, to comply with internal and external requirements.

1.  
2. Qualifications and Skills:
3.  

• Relevant professional qualification (e.g. ACCA)
• Experience working within a client accounting role
• Experience preparing financial statements and management accounts
• Knowledge of accounting principles and financial reporting standards
• Proficiency in accounting software and Microsoft Excel
• Excellent organisational and time management skills, with a strong attention to detail and high level of accuracy
• Experience working with complex trust or fiduciary structures
• Knowledge of relevant regulatory and compliance frameworks
• Familiarity with audit processes and supporting external auditors

Key Attributes:

• Detail-Oriented: Ensures accuracy in documentation and record keeping
• Organised: Manages deadlines efficiently
• Problem-solving mindset
• Clear and professional written and verbal communication skills
• Professional: Handles confidential matters with discretion and integrity

Working Arrangements:

• Full-time position but some flexibility available
• Competitive salary and benefits package to commensurate with experience.

ROLE OF ACCOUNT EXECUTIVE

GENERAL

• Responsibility for the management of a portfolio of captive and commercial (Re)insurance companies and accounts within a segregated accounts company.
• Responsibility for producing accurate accounting, underwriting and company secretarial information on a timely basis to enable the client Boards and controllers to make informed decisions.
• Liaising with the parent company, insurance regulator, directors, service providers etc in respect of the above.
• Advising senior management of issues of significance in respect of the above.

SPECIFIC

INSURANCE

• Policy administration and documentation
• Claims administration including reporting and recording
• Liaison with insurance and reinsurance brokers as required
• Underwriting decisions in conjunction with Directors, renewals and new business
• Checking the risk gap
• GFSC approvals of changes to business plans
• Obtaining Board approval
• Checking insurance documentation
• Accounting for premiums
• Agreeing reserving methodology

FINANCIAL

• Production of management accounts, statutory accounts and information, budgets, cashflow statements, and supplementary information as required.
• Assisting with the adoption of appropriate accounting practices and ensuring adherence thereto.
• Monitoring margins of solvency

Live Accounting

• Monthly bank reconciliations
• Monthly posting of bank investment transactions
• Monthly posting of monthly bordereaux

Cash

• Managing day to day cash requirements of companies
• Liaising with banks
• Liaising with and monitoring investment managers in respect of client invested funds.

COMPANY SECRETARIAL

• Performing relevant company secretarial functions including occasionally taking and producing minutes of meetings and required statutory filings.
• Ensuring minutes produced and circulated within seven days of meeting.
• Produce action points immediately after minutes are produced and add to “To Do Lists”
• Actioning matters arising.
• Arranging AGM
• Maintaining Corporate Governance framework and procedures manual   
• Scheduling of Key Actions
• Statutory Filings:    

• • Guernsey Registry return
  • Tax returns
  • GFSC Annual return

Board Meetings

• Co-ordination of board meetings. Producing board pack to agreed standards and timing (7 days prior to meeting). Attending meetings and leading discussions as necessary
• Entertaining clients as required

• • Checking client travel arrangements
  • Booking Boardroom
  • Overnight arrangements (Dinner, taxis, hotels etc)
  • In-house lunch or book restaurant.

• Maintaining contact with local directors and keeping them advised of developments with client.

TRAINING

• Undertaking appropriate and relevant training and development
• Assisting with training of colleagues where relevant.

GENERAL RESPONSIBILITIES

• Maintaining an ongoing relationship with the client.
• Visiting the client at least annually
• Socialising with client wherever appropriate
• Understanding the client's business and industry.

This role reports directly to a Client Service Director / Team Leader