Job ID:
82936
Published date:
31/08/2026
Summary
JOB DESCRIPTION
Job Title
Assistant Company Secretary / Senior Company Secretarial Assistant
Job Level
TBC
Department
Group
Reporting To
Group Company Secretary
Jurisdiction
Guernsey/Jersey
Opera Summary:
Operaisaprivatelyownedfinancialservicesgroupandspecialistprivatewealthand privatecapitalserviceproviderwithoperationsacrosseightjurisdictions:Bermuda, Geneva,Guernsey,IsleofMan,Jersey,London,MauritiusandTheBahamas.The group administers assets totaling $81bn.
For more information, please visit:
https://www.operalimited.com/
Job Summary:
TheAssistantCompanySecretary/SeniorCompanySecretarialAssistantwill supporttheGroupCompanySecretaryinmaintainingeffectivegovernance frameworksandcompanysecretarialadministrationacrosstheGroup’s jurisdictions,assistingwithregulatoryandstatutorycompliance,Boardand ExecutiveCommitteesupportandcorporategovernanceprojects.Thisroleoffers hands-onexposuretoseniorstakeholdersandboardleveloperationsandwillplay akeypartindeliveringthefullgovernancecyclefortheGroupalongsidethewider compliance and risk teams.
Thisroleissuitedtosomeonewithstrongcompanysecretarialexperiencegained inaprofessionalservices,privatecompanyorlistedenvironmentwhoisseeking meaningfulexposuretocorporategovernanceinaninnovativefinancialservices group.
Key Responsibilities:
The post holder will be responsible for the following corporate secretarial tasks:
Governance & Compliance
Assist in maintenance of CDD of the Group.
Maintain/provide structure charts as required.
Opera Group Limited is registered at Oak House, Hirzel Street, St Peter Port, Guernsey under CMP72322
Maintain statutory registers and filings of the Group and its subsidiaries.
Maintaining and developing group entity information using our entity management system.
Support in the maintenance of the conflicts register.
Assist in the maintenance and review of governance policies, terms of reference and delegated authorities documentation.
Board & Committee Support
Support the corporate calendar for the Group and its subsidiaries.
Assist with the governance of subsidiary Board and Committee meetings, including the preparation of notices, agendas, collation and distribution of materials, minutes, and action points.
Monitor, track and update action points arising from Board and Committee meetings.
Draft minutes of meetings and written resolutions of the board and shareholders.
Assist with Director onboarding, changes in officers and board evaluations.
Special Projects
Supporting leadership and the Governance team with ongoing governance and corporate projects, including acquisitions and mergers.
Corporate Reporting
Ensure all statutory submissions for the Group and its subsidiaries are completed on time.
Ensure the timely filing of statutory documents with relevant authorities, and maintain all corporate records.
Key Competencies & Skills:
Experience
Studying towards, or willing to commence, the CGI Chartered Governance Qualifying Programme (or equivalent).
Previous experience in a company secretarial role within Financial Services (other industries will be considered).
Good knowledge of company secretarial and governance best practices and Jersey/Guernsey Company law.
Knowledge of company secretarial and governance best practices and company law in other jurisdictions would be advantageous.
Understanding of the professional services or financial services regulatory landscape.
Experience preparing accurate minutes and board agendas.
Personal Attributes
Excellent IT skills, including practical experience of Microsoft Outlook, Word and Excel and board papers compilation systems.
Experience with entity management systems such as Viewpoint, Diligent Entities would be advantageous.
Excellent time management, prioritisation and organisational skills
Opera Group Limited is registered at Oak House, Hirzel Street, St Peter Port, Guernsey under CMP72322
Excellent written & verbal communication skills
High ethical standards and integrity.
Resilient and adaptable, with the ability to thrive in a fast-paced, evolving regulatory and working environment.
Strong interpersonal skills and the ability to manage relationships with internal and external stakeholders effectively.
Key Business Partners:
Board of Directors
Senior Management Team
Operating Company Managing Director
Employee Signature: ___________________________ Date: ___