Job description Job Title: Office Administrator Reporting to: Office Manager & Marketing Executive Department: CEO Office Location: Guernsey

Company Overview Built on a culture of responsiveness and innovation, The International Stock Exchange (TISE) provides financial markets and securities services to public and private companies. TISE is best known as one of Europe’s major professional bond markets. Its Qualified Investor Bond Market (QIBM) is the leading market in Europe for listing high yield bonds and is experiencing strong growth in structured finance and securitisation transactions. TISE also has a pool of ‘domestic’ equities and a significant share of the market for listed UK Real Estate Investment Trusts (REITs), as well as hosting a comprehensive sustainable finance segment, TISE Sustainable. In 2023, TISE launched a unique offering for the private markets. TISE Private Markets provides unlisted companies with a dedicated marketplace through which they can access an integrated set of tailored electronic solutions, including trading, settlement and registry management. Headquartered in Guernsey and with staff operating across Dublin, Guernsey, the Isle of Man, Jersey and London, TISE has over 4,000 securities on its Official List with a total market value of more than £700 billion. The International Stock Exchange Group Limited is the TISE-listed group parent company that provides strategic direction and support services, such as finance, HR, IT and marketing & communications, to its subsidiary The International Stock Exchange Authority Limited, which operates the markets.

Role Profile

We are seeking to recruit an Office Administrator based in our Guernsey office. In anticipation of further growth and future planned expansion, this is an exciting opportunity to work in capital markets for a locally-based company with truly international ambitions.

Duties and Responsibilities Office Administration

• Reception duties including answering the office switchboard and greeting clients and visitors on

arrival at the office

• Monitoring the company’s email info box and distributing emails as required

• Post duties including opening and distributing of incoming post and sending of outgoing post

• Working in conjunction with the Office Manager & Marketing Executive to arrange and book

travel for staff

• Supporting the Office Manager & Marketing Executive with arrangements for TISE hosted events

• Ordering of Board lunches, stationery, tea and coffee and items for the office vending machine

• Communicating with the Guernsey office landlord’s agent on an ad hoc basis

• Providing holiday cover for the Office Manager & Marketing Executive

• Supporting the CEO Office with any other duties as required

HR Administration • Arranging of bi-monthly TISE Talks sessions and ad hoc training sessions for staff

• Assisting in the preparation of induction plans and packs

• Setting up new joiners, processing leavers and staff changes alongside the IT team

• Keeping the staff intranet updated with any staff changes

• Purchasing and arranging of cards and gifts

• Supporting the Head of HR with any other duties as required

Social Committee • Manage the company’s social activities comprising:

o Arranging and attending the internal Social Committee meetings

o Organising the changing of the Social Committee members on an annual basis

o Arranging social events for staff

o Internal communication with staff

o Keeping the staff intranet up to date with social event details

o Working in conjunction with the Marketing Team on the scheduling of social media

posts

o Recording of expenditure to ensure activities remain in budget

Corporate Social Responsibility (CSR) Committee

• Lead the company’s charitable activities comprising:

o Arranging and attending the internal CSR Committee meetings

o Organising the changing of the CSR Committee members on an annual basis

o Arranging and attending CSR events, both internally and externally

o Working in conjunction with the Marketing Team on the scheduling of social media

posts

o Internal communications with staff

o Keeping the staff intranet up to date with CSR event details

o Arranging for a new charity to be chosen by staff on an annual basis

o Regularly communicating with our chosen charity in Guernsey

o Recording of expenditure to ensure activities remain in budget

Key Competencies • Demonstrable alignment with Company values.

• Strong organisational skills.

• Confident communicator, both written and verbal.

• High level of attention to detail.

• Ability to work in a confidential manner and to deadlines.

• A flexible and adaptable approach to work including the ability to prioritise and re-prioritise.

• Ability to use own initiative and work independently.

• Good level of proficiency in Microsoft Office.

• Some experience undertaking office administration or secretarial duties would be preferable.