Consultant, Private Equity

A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a large PE client and work as a close team to ensure deliverables are met.

You will be working as a key member within the investor administration team whilst providing additional support to the wider team that administers a large secondary fund client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete.

The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes
• Working closely with the client to resolve queries
• Undertaking a daily cash management process in line with a cash management policy and actioning ad-hoc cash management items as and when they arise;
• Processing and self-reviewing FXs, as needed
• Processing invoices on the client’s bespoke system
• Arranging for amendments to loan facilities, as required
• Completion of client monies and bank reconciliations on a monthly basis.
• Completion of the investor transfer process
• Processing investor contact and bank detail updates
• Monitoring of investor audit confirmations
• Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members;
• Attending meetings with directors and writing minutes timely including self-review
• Assisting the client and lawyers with the formation and set-up of special purpose vehicles;
• Adhering to constitutional documentation for ongoing entity operations;
• Ensuring that you comply with all controls and procedures outlined in the procedures manual and general company policies
• To identify efficiencies and areas for improvement to reduce risk and become more efficient
• Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;

Skills/ Qualifications:

The successful candidate will benefit from having:

• Previous experience as a Senior Fund Administrator with a signatory element
• Possess excellent organisation skills with the ability to handle multiple priorities
• Have customer service orientation with a concern for quality;
• Good analytical and problem solving skills
• Initiative to prepare procedures and checklists to assist others
• Ability to set priorities and manage deadlines
• Advanced Excel Skills and knowledge of Investran would be an advantage

Administrative Manager - Jersey

The Jersey team consist of three teams of administrators and a team of accounting staff as well as support and secretarial staff. Each of the administration teams manage their own portfolios of clients and structures. The fee earners within the teams are responsible for the administration of the various cases with an on-going responsibility for their SPVs including incorporation, establishment of transaction and day-to-day administration. The Jersey team manages wide portfolio of Jersey, Irish, Cayman and Bahrain SPVs

Some of the things you will be doing:

• Collaborate with your team to manage a portfolio of clients. Manage the workload of team administrators to ensure work is fairly distributed.
• Assist the team with technical matters and share knowledge where possible.
• Ensure that all statutory returns are prepared and submitted as required.
• Manage team interaction, conducting meetings as appropriate. Take care of and establish good relationships both internally and externally with third parties.
• Manage key client and intermediary relationships. Communicate openly in a professional manner. Conduct client and intermediary visits as required.
• Consider at all times the “Money Laundering” and “Know Your Clients” policies and report any concerns to your leader / Compliance Team.
• Proactively keep up to date with current industry issues. 
• Liaise with the Jersey Financial Services Commission from time to time as needed.
• Conduct meetings, produce minutes, resolutions and any other administration duties as requested.
• Pro-actively complete client take-on process and on-going reviews of clients.
• Ensure client records and systems are kept up to date for your portfolio of clients.
• Assist the Associate Director / Director in supervising staff within the team, including, mentoring, compliance with standard policies and procedures, recruitment, resourcing, training and development.
• Assist the client accounting team in the co-ordination of the accounts, corporation tax preparation and liaison with external auditors, where relevant.
• Provide new, innovative ideas on how to improve the efficiencies of daily tasks.
• Assist in the management of the financial affairs of the team, including budgeting, monitoring against performance, review of staff time charging, preparation of fee proposals for new and existing clients.
• Contribute to the department's strategy for growth and participate actively in team and management strategy sessions.

What technical skills, experience, and qualifications do you need:

• Law Degree / ICSA / STEP / ACCA qualified
• Comprehensive administrative experience (8+ years) 
• Broad understanding of the wide range of corporate services offered by Intertrust globally
• Specific, comprehensive experience from a fiduciary environment
• Have expert knowledge of local legislation / Corporate Governance
• Strong people management skills and the ability to inspire and develop junior staff members
• Ability to manage a team 
• Effective communication and interpersonal skills
• Ability to formulate, consider and select the most appropriate solutions
• Ability to work effectively in a team environment

Assistant Manager, Fund Solutions – Jersey

CSC is a leading provider of fund administration and outsource services. We put our clients at the heart of our business, providing accurate, efficient and bespoke reporting to them and their investors. You will be required to ensure client records are clearly and accurately updated with all correspondence, communicate openly and honestly with clients on a regular basis and establish good relationships with your clients and team.

This position sits within a team working on one of CSC Jersey’s key clients, along with several other clients which sit in the team’s portfolio. You will be working on an active European based client with a focus on the life sciences sector and in addition to having daily interaction with this client, will have the opportunity to attend interesting and engaging board meetings held in Jersey. 

Some of the things you will be doing:

• Collaborate with your team to manage your client's portfolio, offering advice from our internal processes.
• Pro-actively take on additional responsibilities and administration tasks as required by your clients and/or manager. 
• Become an expert in technical matters relating to funds, including any regulatory requirements that are applicable to your clients.
• Consider at all times the “Money Laundering” and “Know Your Clients” issues and report any concerns to the Compliance Team. Have a clear understanding of what constitute ‘trigger events’ for our clients and ensure that policy and procedure is followed in these instances.
• Become a subject Matter Expert (SME) for NAVOne; providing training to the team so that you enhance the skillset of the team as a whole and help develop others to become SMEs.
• Review of administration outputs for issue to investors/third parties, or for subsequent review by the client. Also ensuring that checklists have been followed by the team and that the team have a clear understanding of what is required in each step.
• Pro-actively manage and develop client relationships, playing a key role in business development.
• Ensure delivery of client service meets agreed service standards set by CSC and the client, and is compliant with risk management policies, procedures and practices.

What technical skills, experience, and qualifications do you need:

• Hold a CGI or equivalent professional qualification or be studying towards this.
• Be able to deal with tasks independently and use own initiative.
• Must be committed and driven to achieving excellence for themselves and their client.
• Be pro-active and forward thinking.
• Experience in a similar role.
• Knowledgeable in NAV One and Investran, or other similar business systems.

Client Relationship Manager 2 - Private Equity

Guernsey

Reports to Senior Client Relationship Manager

The purpose of this position is to carry out the company secretarial services for a range of companies to which Aztec Financial Services (Guernsey) Limited provides company secretarial services to. In addition, the individual may also assist with board governance services for a range of clients within the team.

Key responsibilities:

• Assist with the administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities.
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability, attending meetings and drafting minutes and resolutions for routine matters
• Assist with incorporation of companies, annual validations and other ad hoc filings
• Assist with setting up bank accounts
• Assist with obtaining CDD on shareholders and maintaining the register
• Assist with the maintenance of accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
• Assist with regulatory and statutory filings
• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary
• Assist with audit of corporate entities
• Assist with maintaining and updating core manuals and policies for the relevant companies
• Assist with ensuring that the companies remain compliant with companies law and other local relevant regulations

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• Some financial services experience (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Good attention to detail
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Fund Accountant/Senior Fund Accountant - Real Assets

Reports to Financial Reporting Manager

This highly numerical position will see the candidate take an active role in the day-to-day administration of a large number of fund structures for one of the Group’s largest institutional clients under the direction of a Financial Reporting Manager / Client Relationship Manager.

Key responsibilities:

• Administer a variety of private equity, real estate and fund of fund structures and liaise with clients and intermediaries as necessary
• Process and co-ordinate routine and complex fund operations including the production of calls and distribution notices to investors
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Maintain accurate records on eFront for all aspects of accounting
• Produce / review monthly, quarterly and ad-hoc investor reporting including monthly unit holdings, monthly cash flow reporting, quarterly NAV packs, quarterly management accounts, quarterly investor capital accounts and quarterly investor fact sheets / reporting
• Involved in the planning for and production of annual audited financial statements and liaise with auditors throughout the audit process
• Monitor the client inbox on a daily basis to ensure that all deliverables and service level agreements requirements are being met
• Build strong working relationships with the team and the client as well as other internal and external stakeholders
• Dealing with ad-hoc investor queries
• Act as a mentor to junior staff and be responsible for their development and review of their work where applicable, under the supervision of senior staff

Skills, knowledge, expertise:

• 3 + years of relevant experience in a fund administration or financial services environment, although transferrable skills from another industry will be considered
• The candidate will be expected to be part qualified in a relevant professional qualification (preferably having commenced ACCA or ACA Advanced level)
• Experience in, or good knowledge of, the Funds industry ideally within a Channel Island setting
• Familiarity with local regulatory framework
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Fund Services Senior Administrator

Location

Guernsey

Fund Services, Senior Administrator

Location: Guernsey
Department: Fund Services
Vacancy type: Permanent
 

The Position

The Fund Services Senior Administrator will undertake fund administration of a portfolio of funds and investment companies, in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to both the Fund structures and the Group’s Licence.

The Key Responsibilities for the role are noted below and you will also be expected to undertake any such duties that are deemed a reasonable requirement of your role.In addition, you will be required to participate in business and social events organised for staff.

Your Responsibilities

• To take the lead in the administration of a portfolio of companies and funds;
• Liaise with fund sponsors, investment advisers, brokers, bankers, auditors, property advisers, agents, lawyers and shareholders etc.,
• To complete assigned tasks with accuracy, attention to detail and within deadlines set;
• Provide support to other team members in respect of correspondence preparation and general administrative duties;
• Process payments using Fund Department checklists on a variety of external banking platforms;
• Provide support in the opening of bank accounts, statutory returns and other administration tasks;
• Work with the Assistant Manager, in the processing of investor distributions and drawdowns as and when required;
• Work with Compliance to request, review and collate investor and client CDD and KYC;
• Work with the Assistant Manager regarding processing investor transactions, ensuring these are dealt with accurately, with attention to detail and in a timely manner;
• Preparation and distribution of shareholder statements and investment manager reports as required;
• Work with the Company Secretarial team and assist in maintaining shareholder registers and investor detail files to ensure these hold up-to-date information;
• Arrange, attend and document (minutes) client board and shareholder meetings (scheduled and ad-hoc);
• Monitor and action any compliance review points in a timely manner;  
• Support a strong transparent communication ethos amongst the team and Management;

Your Profile

• Prior relevant experience gained in regulated finance or professional services;
• Able to demonstrate good organisational and time management skills whilst providing a first-class client service;
• Willingness to study toward a full professional qualification such as STEP, ICSA or similar Certificate in Fund Administration;
• Sound educational background i.e. A Level/Baccalaureate or equivalent with GCSE Grade in English and Mathematics;
• Demonstrate solid IT skills.
• Drive development by using all learning and development resources available; and

About Intertrust Group, a CSC Company

We are the premier global business, legal, and financial services company providing knowledge-based solutions to clients worldwide. We have locations and capabilities in more than 140 jurisdictions in the Americas, Europe, Asia-Pacific, and the Middle East, with more than 7,500 employees. We are the business behind business®.

What we offer you

Working with us means entering a dynamic, international, and growth-oriented company. Diverse teams give us a competitive advantage and drive innovation. We’re committed to attracting, developing, and retaining talented people who create an environment where everyone is valued and respected. Intertrust Group, a CSC company, is an equal opportunity employer.

• Intertrust Group is a great place to work with smart and dedicated people.
• We offer challenging work and career opportunities. Many positions are filled with internal moves and employee referrals.

About Belasko

We are a proudly independent fiduciary and fund administration provider with offices in Guernsey, Jersey, Luxembourg and the UK. We launched in 2011 to provide bespoke solutions to institutional and private clients with a clear and unbiased focus on quality across three service lines: Funds, Corporate Services and Private Wealth. Today we employ over 120 professionals across each of our four locations and have ambitions to grow further, primarily through organic growth and also through targeted M&A activity where it is in line with our strategic vision.

We have a clear focus to grow our Fund Administration offering to appeal to those fund managers looking for more peace of mind and consistency of delivery, particularly where client service standards might be falling with incumbent providers. To achieve this, we have developed a technology solution and on-boarding team that make it easy to transfer administrator, or set-up a new fund with complete confidence that we will plan the details with them up front.

Belasko Vision

Our Values

JOB DESCRIPTION

Role Title:    Assistant Manager (Funds Team)

Reporting to:   Manager (Funds Team)

About the role

The purpose of this role is to take responsibility for and ownership of a varied portfolio of client entities and provide general support to the Funds Team and the wider Belasko Group as required.

The role will require regular interaction with individuals at all levels across the Belasko Group, clients, registry officials, tax authorities, banks, lawyers, accountants, auditors and other third-party service providers and advisors.

Key responsibilities include:

Client Administration

• Maintain secretarial, governance and transactional oversight and control of a cross section of client entities.
• Maintain a high level of communication and interaction with clients, investors and advisors as required.
• Maintain excellent client relationships.
• Oversee transactions undertaken by client entities whilst involving the Manager and/or Director where necessary.
• Assist with onboarding new client entities including preparation and collation of CDD, FATCA/CRS and Risk Assessment. Ensure client requests and ad hoc queries are dealt with efficiently.
• Take responsibility for ad-hoc projects as requested.
• Ensure secretarial and governance deadlines applying to client entities are met.
• Contribute where appropriate to the oversight, control and development of policies, procedures and checklists relevant to the administration of client entities.
• Manage the organisation of board meetings and review and/or preparation of relevant client entity board meeting packs, attendance at meetings and drafting or review of accurate minutes.
• Overseeing transactions through to completion.
• Review of statutory filings on the Guernsey Registry and UK Companies House.
• Dissolution of entities.
• Training, management and delegation of work to team members.
• Authorised Signatory responsibilities (documentation and banking).
• Liaison with client/Lawyers/Auditors/Directors/Banks/HMRC/Tax advisors/Suppliers.
• Review work prepared by peers or junior team members as appropriate.
• Promote a risk management culture within the business by proactively highlighting areas where improvements could be made.
• Help facilitate accurate time keeping, billing and settlement of debt.
• Other tasks as necessary.

Fund Function Management

• Participate in and contribute to the Fund Team meetings.
• Liaise with and maintain positive relationships with contact firms whether they undertake work on the Belasko Group and/or its client entities or not.
• Identify opportunities to expand services to existing clients and new business opportunities.
• Responsible for the management of a team and external client relationship.
• Assist with the management of appraisals and ensure objectives are monitored. Provide regular feedback to individuals within the team both constructively and where expectations have not been met.

Qualifications & Experience:

• Experience working within Funds.
• It is not essential but applicants holding or studying towards a financial services qualification would be preferred.
• Familiarity with the Guernsey legal and regulatory environment and in particular the AML/CFT Handbook.
• General understanding of Guernsey company law and GFSC regulations.
• Understanding of general corporate principles.
• Familiarity with Outlook, Word and Excel Microsoft office applications.
• Use of different Data Management Systems.
• Internet banking/payment systems.

Skills Required:

• Integrity, honesty and professionalism.
• Excellent interpersonal and communication skills with the ability to deal effectively with all levels of staff, management and shareholders within the Belasko Group as well as clients and third-party service providers.
• Proactive, solution focused and self-sufficient.
• Deliver work of the highest standard with attention to detail.
• Ability to achieve goals and deadlines where operational considerations may compete.

Assistant Manager, Client Services (Private Wealth)

We have a new opportunity to join our growing Private Wealth team, who manage a niche portfolio of UHNW clients. 

You'll be taking on specific responsibilities for managing a complex client structure and providing support to colleagues on the existing portfolio of clients and other new business opportunities.  The type of structures you will be involved with will include discretionary Trusts, Foundations and Private Trustee Companies.

This is an exciting opportunity for those who values and has a track record of delivering excellent client service. Get in touch with us today to find out more. 

About the role

• Administer and take responsibility for a portfolio of ultra-high net worth clients in the provision of corporate and fiduciary services and ensure that client relationships and transactions are managed effectively and to a high standard
• Act as a role model to all Governance Services employees and assist in developing a team who act in accordance with the firm's values and in parallel to the law firm service levels
• Demonstrate you have an understanding of the transactions you are working on, provide technical support and training to team members as and when required. Be able to present work in a methodical, timely and complete manner for formal trustee and director consideration 
• Keep the manager and client service director, as required, fully informed on key matters and actions/decisions to be considered and taken relevant to the transactions you are working on
• Ensure client expectations are properly managed and valuable relationships are nurtured so as to maximise the reputation of the team in the market place and the potential for repeat work and referrals
• Assist with the effective management of the day-to-day activities of the team to include timely processing of work, meeting transactional and internal procedural deadlines.
• Delegate appropriately on team to make the best use of the resources for a valued client service
• Ensure consistent high quality service levels are adhered to across the portfolio of clients and deal swiftly with any identified issues, keeping your line manager and client service director, as required, regularly informed
• Be familiar and act at all times in accordance with the firm's policies and procedures with the ability to identity gaps in knowledge or processes and take appropriate action 
• Collaborate with the firm's Risk and Compliance team, ensuring all client due diligence is processed accurately and client reviews are up to date and keeping abreast of all relevant regulatory changes and industry standards
• Collaborate with various departments of the legal firm from time to time, as client demands and expectations require
• Assist with the ongoing quality control of data input and maintenance within the corporate services practice management database, ensuring data is updated or added in a timely manner
• Provide assistance with annual reviews of client entities
• Assist with the periodic billing process, collection and monitoring of any outstanding fees
• Maintain personal CPD levels required for your role and chosen professional qualification, as required

About you - essential requirements

• Private client/wealth experience in administering and managing similar structures (preferred but not essential)
• Have proven industry experience and hold a relevant professional qualification such as STEP and ICSA or be working towards a recognised qualification
• Good working knowledge of Microsoft desktop software and specialist legal industry software i.e. Document Management Systems and Viewpoint
• You to demonstrate initiative, be proactive, accurate and well-organised
• Good communication and interpersonal skills are essential, together with the ability to build relationships both with internal colleagues, client contacts and intermediaries, working as a part of a dynamic and pro-active team to achieve a common goal
• You to be an active and participating team player and not someone who prefers to work on their own most of the time

About Mourant

We are proud to be a leading offshore law-firm led professional services business, advising many of the world's leading financial institutions, corporations, public organisations, private equity houses and investment funds, as well as ultra-high net worth individuals and family offices.

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We have a strong sense of common purpose, where all our people are clear about our goals and the role they can play in achieving them. We pride ourselves in providing accessible development opportunities to all our people in a team-spirited environment, where everyone feels like they belong and can thrive.