Manager - Corporate Secretarial
Purpose of job
To manage the Company Secretarial team, holding responsibility and autonomy for service delivery to Guernsey funds (some of which are listed) and other structures. Responsible for a portfolio of clients and the Company Secretarial team deliverables from governance through to attendance at board meeting, preparing and filing fund related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC cosec community.
Main responsibilities and duties
Client focused
- Responsible for the performance of the corporate secretarial team and service delivery to our clients
- Help to guide and develop junior members of the team
- Ensuring the Company Secretarial function delivers to agreed scope and timescales
- Drafting client SLAs and monitoring KPIs
- Understand the relevant regulatory regime and ensuring that all activities undertaken meet regulatory requirements
- Draft board papers, ensure board packs are assembled and distributed to client boards in a timely manner
- Attend and minute board meetings, travelling to client locations as required
- Draft other company materials including announcements and statutory filings, as appropriate
- Draft governance sections of annual and semi annual reports in conjunction with fund accountants and advisors
- Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
- Liaise with auditors as required
- Keep clients’ records up to date and ensure all statutory registers are duly maintained
- Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
- Take responsibility for various other aspects of our service offering, including developing client and key advisers relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking project work and supporting business development, as required
- Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
- Provide contribution to meeting discussions, as and when required
- Monitoring changes in legislation and the regulatory environment, taking appropriate action as required, and becoming a trusted adviser for client boards
- Liaising with external regulators and advisers, such as lawyers and auditors
- Provide any other duties as required
Internal
- Assist with the production, where necessary, of relevant policies and procedures
- Remain aware of the obligations for the reporting of unusual transactions
- Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation
- Adhere to CPD requirements in accordance with qualification level and in-house procedures
- Adhere to JTC core values and expected behaviours
- Any other duties as deemed necessary by Management
Role responsibilities
- Proven track record of working on Fund and other structures including LSE listed Companies
- Excellent technical knowledge of fund regulations and listing rules of the various stock exchanges
- Ability to manage and develop strong relationships with team members
- Must promote the development of the team by providing training and guidance as required
- Strong at interacting with client boards and other advisers
- Can demonstrate a high level of attention to detail, analytic and report writing skills.
- Preferably applicants will hold / or be working towards obtaining relevant industry qualifications (ICSA), with a preference for Associate status (ACIS).
- Excellent problem solving skills.
- Excellent organisational skills