Manager - Corporate Secretarial

Purpose of job

To manage the Company Secretarial team, holding responsibility and autonomy for service delivery to Guernsey funds (some of which are listed) and other structures. Responsible for a portfolio of clients and the Company Secretarial team deliverables from governance through to attendance at board meeting, preparing and filing fund related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC cosec community.

Main responsibilities and duties

Client focused ​

• Responsible for the performance of the corporate secretarial team and service delivery to our clients
• Help to guide and develop junior members of the team
• Ensuring the Company Secretarial function delivers to agreed scope and timescales
• Drafting client SLAs and monitoring KPIs
• Understand the relevant regulatory regime and ensuring that all activities undertaken meet regulatory requirements
• Draft board papers, ensure board packs are assembled and distributed to client boards in a timely manner
• Attend and minute board meetings, travelling to client locations as required
• Draft other company materials including announcements and statutory filings, as appropriate
• Draft governance sections of annual and semi annual reports in conjunction with fund accountants and advisors
• Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
• Liaise with auditors as required
• Keep clients’ records up to date and ensure all statutory registers are duly maintained
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
• Take responsibility for various other aspects of our service offering, including developing client and key advisers relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking project work and supporting business development, as required
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
• Provide contribution to meeting discussions, as and when required
• Monitoring changes in legislation and the regulatory environment, taking appropriate action as required, and becoming a trusted adviser for client boards
• Liaising with external regulators and advisers, such as lawyers and auditors
• Provide any other duties as required

​

Internal​

• Assist with the production, where necessary, of relevant policies and procedures
• Remain aware of the obligations for the reporting of unusual transactions
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation
• Adhere to CPD requirements in accordance with qualification level and in-house procedures
• Adhere to JTC core values and expected behaviours
• Any other duties as deemed necessary by Management

Role responsibilities​

• Proven track record of working on Fund and other structures including LSE listed Companies
• Excellent technical knowledge of fund regulations and listing rules of the various stock exchanges
• Ability to manage and develop strong relationships with team members
• Must promote the development of the team by providing training and guidance as required
• Strong at interacting with client boards and other advisers
• Can demonstrate a high level of attention to detail, analytic and report writing skills.
• Preferably applicants will hold / or be working towards obtaining relevant industry qualifications (ICSA), with a preference for Associate status (ACIS).
• Excellent problem solving skills.
• Excellent organisational skills

JOB SPECIFICATION

JOB TITLE:         Business Support Manager

REPORTS TO:         Directors

HOURS PER WEEK:      35

Key responsibilities

• Handle day to day queries from the business regarding due diligence requirements and obligation
• Ensure timely, open and effective communication between Business Support with the fiduciary and investment business
• Support business development by coordinating the take on of new business and investors
• Provide formal reports to the Board at quarterly Board meetings and provide relevant reports and updates to the management committee
• Work with the compliance team to implement relevant changes required from new or amended laws, regulations, rules and guidance
• Maintain a risk-based RRA/CFC process compliant with regulatory and AML/CFT obligations and internal policies, procedures and controls
• Ensure knowledge of compliance is always up-to-date with recent developments and changes to legislation
• Identify and input into the continuous improvement of policies, procedures, controls and back-office processes and systems to increase efficiency and quality
• Review completed relationship risk assessments prior to sign off for high risk rated clients
• Oversight of the management of client due diligence data on the various systems and liaise with the Systems & Operations Manager to improve the quality of data input to the systems and the data reports extracted from the systems in relation to compliance areas; horizon-scan for new technology that can assist the business in compliance areas
• Understanding of Data Protection and promotion of adherence within Business Support Team
• Work on and manage projects where required
• Prepare management information for the board on a monthly basis – to include outstanding AML/CFT tasks, overdue reviews and any other relevant management information

Management responsibilities

• Manage the Business Support Team which broaches areas of client on-boarding, AML/CFT control implementation through Relationship Risk Assessments (RRA), Countering Financial Crime (CFC) reviews and processing CDD
• Identify training requirements relating to your business area from across the business and work with the wider Business Support Team and Compliance, where required, to arrange and carry out training
• Conduct monthly one-to-ones and annual appraisals of team members
• Provide leadership, mentoring, training and development to the Business Support Team including performance management and assisting in the identification and addressing of training and development needs
• Ensure new members of the team are fully trained and inducted
• Participate in the recruitment, selection and appointment of Business support team members
• Comply with the requirements of the Employee Handbook and HFL policy documents
• Promote the equality of opportunity within our organisation
• Demonstrate commitment to safeguarding and promoting the welfare of staff

Skills and experience required

• 5 years relevant experience in trust, private equity/venture capital/funds
• ICA Certificate/Diploma in AML or Compliance (or equivalent qualification)
• Extensive knowledge of compliance and the regulatory and AML/CFT environments
• Highly organised and able to effectively manage conflicting and competing priorities
• Ability to work with own autonomy, including working from home
• Experience of leadership and management of support services
• Excellent IT skills and ability to adapt to new systems quickly
• Strong commercial awareness
• Solid people management experience, with the ability to coach junior members of staff

Personal attributes

• Excellent communication and interpersonal skills
• Positive attitude and strong work ethic
• Self-motivated, organised and able to work to deadlines
• Good problem-solving skills and a pragmatic approach to solving problems
• High levels of accuracy
• Flexible with the ability to work around changing business needs

Trainee Corporate Administrator

Guernsey

Reports to Client Relationship Manager

As a business that specialises in fund and corporate services administration, our Trainee Corporate Administrator programme is key to our success. Corporate Services within Aztec is a relatively new dynamic team and growing fast. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. We recruit the best and over time we will train you up to become one of our leading, fully ICSA qualified, Corporate Administrators.

Whilst studying for your qualifications you will be assisting with the day to day administration of corporate services structures under the direction of a Client Relationship Manager. This role is for an immediate start and is a great opportunity to get your foot in the door of the Financial Services sector, and join a friendly and fun team!

Key responsibilities:

• Assist with all aspects of the administration on a range of entities across various corporate structures, including companies, and limited partnerships
• Liaise with clients and intermediaries as necessary
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes for board meetings
• Prepare manual and electronic payment instructions to settle entity expenses and complete investment transactions throughout the structures
• Maintain accurate records for all entities administered including contact information and investor details, processing all changes thereon
• Assist with the submission of regulatory and statutory filings

Skills, knowledge, expertise:

• The candidate will be expected to study for a relevant professional qualification (supported by the Aztec Group)
• Basic technical knowledge (relevant in-house training to be provided through the Aztec Academy)
• Computer literacy skills are essential

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Private Equity Consultant

Guernsey

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a mixed portfolio of boutique and mid-sized clients and work as a close team to ensure deliverables are met.

You will be working as a key senior member within the administration team whilst working collaboratively with other teams to achieve shared objectives.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of client administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all clients KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete.

The key responsibilities of the role include:

Client Reporting:

Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;

Developing a thorough knowledge of portfolios of your clients and their bespoke requirements with regards to key processes;

Attending regular client calls Working closely with the clients to resolve queries;

Working with other teams within NT to ensure delivery of client deliverables;

To have a good understanding of fund administration business.

Cash Management:

• Undertaking a daily cash management process in line with a cash management policy and actioning ad-hoc cash management items as and when they arise;
• Processing and self-reviewing FX trades, as needed;

Processing invoices:

• Arranging for amendments to loan facilities, as required;
• Completion of client monies and bank reconciliations on a monthly basis.

Investor Administration:

• Undertaking the investor call/distribution process from end to end;
• Completion of the investor transfer process;
• Processing investor contact and bank detail updates;
• Monitoring of investor audit confirmations;
• Dealing with investor tax reporting obligations;
• Dealing with fund closings.

Team Administration:

• Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members;
• Perform reviews of junior team members work;
• Support other team members with workloads and rotate tasks on a regular basis.

Company Secretarial:

• Preparation of board packs including creation of administration report and ensuring timely delivery to the Board
• Coordinating and attending meetings with directors and writing minutes timely including self-review;Ensuring Director’s Substance Registers are up to date
• Ensuring Director and Client queries are dealt with timely
• Adhering to constitutional documentation for ongoing entity operations;
• Ensuring that you comply with all controls and procedures outlined in the procedures manuals and general company policies.

Risk Management & Efficiencies:

• To identify efficiencies and areas for improvement to reduce risk and become more efficient;
• Ensuring that technology available is being fully utilized in the most efficient manner;
• Working with technology to resolve any issues and improve processes;
• Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;
• To ensure full and proper reporting to your manager of any operational issues;
• Where delays are expected to flag any service delivery issues as early as possible;
• Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

The successful candidate will benefit from having:

• Previous experience as a Senior Fund Administrator with a signatory element is preferred;
• Possess excellent organisation skills with the ability to handle multiple priorities;
• Have an enthusiastic approach and positive attitude;
• Have customer service orientation with a concern for quality;
• Good analytical and problem solving skills
• Initiative to prepare procedures and checklists to assist others;
• Ability to set priorities and manage deadlines
• Advanced Excel Skills and knowledge of Investran would be an advantage
• Industry knowledge – know various financial instruments, local regulations and laws;
• Business or financial services qualification or studying for same. This is not essential but would be an advantage.
• Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision.

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

Trust Officer

 SALARY

Competitive

 LOCATION

Jersey

About Us

Suntera Global is a leading international provider of corporate, trust, tax, accounting and fund administration services. Respected and trusted as a professional partner by a broad range of corporate, private, and institutional clients worldwide, we are continually looking for opportunities to evolve our business while providing clients with the best possible services.

We have created an authentic and supportive culture that generates a wealth of opportunities for every one of our employees. Ongoing personal development through training and professional qualifications is available to all, and we reward hard work and dedication with a range of comprehensive benefits.

About the Role

Due to expansion in our service offering and our commitment to providing best in class solutions, we are looking for a dedicated individual to join our trust team as a Trust Officer.

You will be responsible for proactively managing and exceeding expectations for a balanced portfolio of international clients. You will support your Manager and Director in a timely manner with the administration of trust, companies and foundations on a day-to-day basis. You will also have the opportunity to:

• Be aware of and fulfil all statutory requirements for various jurisdictions including Jersey, Guernsey, BVI, Isle of Man, Hong Kong, Cayman, UK and others where applicable;
• Ensure the timely management of all payments either directly to clients or for individual entities;
• Clear historic review points in line with day-to-day administration;
• Assist in all relevant compliance matters as necessary;
• Provide effective management of both your own workload and that of your junior team member; and
• Ensure all CPD and AML training is up to date and provide regular reporting to management to advise of resourcing, training, and information requirements.
  

About You

You will be a Jersey Entitled resident with good organisational skills and experience working in a trust and company administration environment. The following attributes would also be advantageous:

• STEP/ICAS or other relevant qualification;
• Strong communication skills, both written and verbal;
• Appropriate computer knowledge; and
• A good understanding of general compliance.

This is an exciting opportunity to join a dynamic and growing team in our Jersey office. You will be rewarded with a competitive salary, performance-related bonus, and full training, with career opportunities commensurate with a growing team sitting within a large independent group of companies.

Financial Reporting Manager – Corporate Services

Guernsey

Reports to Associate Director

The purpose of this position is to manage the accounting team responsible for a variety of entities listed on the London Stock Exchange and the International Stock Exchange.

Key responsibilities:

• Managing a team to accurately deliver client accounting needs and ensuring accurate data is maintained on internal systems
• Ensuring compliance with all regulations, processes and procedures
• Review all aspects of accounting including bookkeeping, management accounts, interim/annual report and accounts, weekly and monthly net asset values and other financial and regulatory reporting for a range of entities in accordance with IFRS reporting
• Attend client board meetings and present financial information
• Manage and review completion of audit queries and establish good working relationships with audit firms
• Act as a four-eyes signatory on accounting matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts
• Review and authorise bank account payments
• Establish and build good working relationships with clients, colleagues and other business contacts
• Training and development of junior staff
• Participate in and where required lead ad hoc team projects
• Represent the team in group wide working groups and activities

Skills, knowledge, expertise:

• Post qualification experience supported by a relevant professional qualification (ACCA or ACA)
• A proven track record of successfully managing a team to ensure all client deliverables are met
• Computer literacy skills are essential
• Sound technical financial services knowledge (training to be supported through the Aztec Academy)
• Experience working in the listed fund industry, preferable but not essential
• Knowledge of company secretarial requirements of Guernsey entities, preferable but not essential
• Excellent interpersonal skills are required to develop close working relationships with clients, colleagues and business contacts.
• People management experience

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Job Description

Compliance Consultant - EMEA Compliance Testing - Hybrid - (104524)

Description

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

EMEA Compliance Testing (ECT) is a functional team within Northern Trust’s Global Compliance Assurance Framework. The team reports locally to the EMEA Compliance Testing Regional Manager.

ECT testing consists of risk-based, point-in-time assessment or validation to determine regulatory compliance, and ranges from focused reviews of specific regulatory requirements for a segment of a business to enterprise-wide reviews. This role involves working with the EMEA Compliance Testing Regional Manager and EMEA Compliance Testing partners to complete and report on specific Guernsey related ECT reviews.

The successful candidate will be responsible for execution of the testing program. The candidate will be responsible for independently planning and executing of specific reviews, identifying issues and underlying root-cause analysis, agreeing solutions and communicating findings effectively, both orally and in writing.

The key responsibilities of the role include:

• Independently establish the appropriate scope and test steps for individual reviews
• Conduct and document testing reviews to assess compliance with and adherence to regulations/legislation and internal policies
• Engage with Compliance SMEs to understand any matters for concern related to applicable reviews
• Follow established EMEA and Global policies, procedures and standards for testing activities
• Apply analytical skills to review information and determine potential weaknesses or exceptions to policies / processes
• Validate and summarizes testing results in clear, concise language
• Detect and advise Compliance and Business Unit management of potential compliance issues and identify changes and/or enhancements to improve efficiencies in procedures
• Tracking of identified issues to closure via periodic follow up with action owners
• Validation testing to ensure actions have been adequately closed
• Develop relationships with Internal Audit to coordinate testing efforts and share results.
• Conduct meetings with business unit partners and management to discuss testing results and where applicable challenge management responses
• Support the Regional Manager with ad hoc tasks
• Work effectively as an individual contributor as well as in a team environment
• Develop strong relationships with the first, second and third lines of defense

Qualifications

Skills/ Qualifications:

The successful candidate will benefit from having:

• Proven experience related to compliance, compliance testing/monitoring or auditing
• Knowledge of Guernsey and/or EU regulations and key regulatory developments would be an advantage
• Analytical ability to identify and understand problems as well as to provide effective solutions
• Excellent written and oral communication skills
• Attention to detail
• Stakeholder management and ability to challenge senior management and the business
• Ability to deal effectively with multiple competing deadlines