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RS September 2022 - 1 -
Date: September 2022
Company: Cannon Asset Management Limited
Role: Risk Reviewer
Reports to: Trust Manager
Type: Permanent
About Cannon Asset Management
Established in Guernsey in 1997, Cannon Asset Management is a financial and fiduciary services company that provides clients with bespoke, expert solutions and offshore investment alternatives. As a well- established service provider, we offer exposure to areas of wealth management ranging from the formation and administration of Trusts & Companies, Managed Services, Investments, Property Management and Fund Administration. We believe in building trustworthy, long-lasting, and multi- generational relationships with our clients – both individual and corporate.
The principal purpose of the position is undertaking the periodic review process of the trust department. Key Responsibilities
• Reviewing all client files and management information system to ensure they are being maintained
in accordance with agreed CAM standards;
• Risk rating clients and ensuring appropriate levels of screening are carried out to ensure adherence
to the legislation requirements and to identify risk factors;
• Monitoring client business, codes of practice and ensuring compliance with CAM policies and
procedures, Guernsey laws and regulations, and where required international regulations;
• Reviewing customers CDD to ensure it is complete, up to date and complies with local regulatory
requirements and relevant CAM policies and procedures;
• Ensuring any potential risks or breaches are identified and managed appropriately;
• Undertake risk focused thematic and deep dive compliance monitoring reviews across Fiduciary and POI business;
• Assist with other adhoc duties.
Skills, Competencies & Experience
• The successful candidate will have 2 years minimum experience with good knowledge of trust and
company law, fiduciary principles and regulatory requirements in appropriate jurisdictions;
• Will have and maintain an awareness of industry best practice and developments in other
jurisdictions;
• Ideally possess a relevant trust qualification or studying towards one;
RS September 2022 - 2 -
• Excellent organisational and administrative skills;
• Ability to work accurately and independently as well as within a team environment that may be
subject to time restrains;
• Self-motivated;
• Risk aware
• Analytical thinking
• Strong computer skills
• Good team player
Terms & Conditions:
Salary: £40,000
Hours: 09:00 to 17:00 with 1 hour for lunch
Holiday: 25 days per annum, increasing to 26 days after 3 years, 28 days after 5 years and 30 days
after 10 years service
Pension: 8.5%
Medical: AXA PPP
Other benefits: Annual Discretionary Bonus
Contact
Rachael Saul/Jude Harris at recruitment@stenhamci.com 01481 716387
Our client - an independent investment, advisory and administration firm - is looking for candidates with KYC remediation experience to carry out file reviews on a 6 month basis.
If you have funds experience and can start immediately then please get in touch with a copy of your current CV or give Damian a call on 01481 714634.
Why HFL?
HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital and Private Client world.
Some of the benefits we offer include:
• Non-contributory pension • Medical insurance for you (Spouse and
Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a
year • Death in service • Office closure between Christmas and
New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day
fortnight and yoga lunches)
• Flexible working (including working from home)
• Recognition awards • Convenient out of town location • Parking • Paid qualifications and continuing
professional development • Dress for your day • Superb career development
opportunities that come with working for a smaller, independent firm.
Job Specification
Job Title: Senior Business Support Analyst Reports to: Business Support Manager
About the Business Support Team team:
We provide administrative support to the business in relation to compliance, onboarding and monitoring to both licensed investment business and fiduciary business, to include the following:
About this role:
Key Responsibilities:
• Assist with Onboarding/take on of new clients and entities in both the fund and fiduciary/trust areas of the business – undertaking collation and review of CDD, identifying where further information is required and ensuring clear and timely communication with the relevant areas of the business.
• Act as a liaison between the Business support and Compliance teams.
• Monitor outstanding CDD deficiency tasks in Acumen from Take on and RRA reviews providing regular
MI updates to the Business Support Manager/Assistant Manager.
• Compliance advice and support – assist with queries from the business regarding AML/CFT obligations of the business and its clients.
• Policies and procedures and Controls (PCC’s) – assist in establishing and maintaining policies,
procedures and controls. Support the implementation of these policies and procedures.
• Implement efficiencies – challenge the processes and suggest changes, work flows to enhance the business’ service delivery/risk management.
• Compliance Culture and training – promote a positive compliance culture through relevant training and
educational activities, including attending relevant seminars and conferences and keeping up to date with changes to legislation.
• Register and record keeping – managing client data on various systems and maintaining accurate and timely records.
• Assist with, and on occasion, take the lead on, various project work as required.
• Act as a mentor to junior staff under the supervision of a manager.
Personal attributes:
• Excellent communication and interpersonal skills with the ability to work within a team. • Strong IT capabilities, especially to adapt to new systems quickly. • Self-motivated, organised and able to work to deadlines. • Good problem-solving skills and a pragmatic approach to solving problems. • High levels of accuracy.
Qualifications and expertise:
• 2-3 years relevant experience in private equity/venture capital and or fund/investments/Fiduciary business.
• Good knowledge of compliance and regulatoru and AML/CFT environments.
- We provide administrative support to the business in relation to compliance, onboarding and monitoring to both licensed investment business and fiduciary business, to include the following:
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Employment Opportunity
Entity Review Officer
The Company
Albany Trustee has been operating in Guernsey and internationally for over five decades and enjoys
an international reputation as a leading independent and owner managed provider of high-quality
fiduciary and corporate services to predominantly HNW/UHNW multi-jurisdictional private clients.
Albany has approximately 75 client/s family groups, over 250 entities and more than £2 billion assets
across a wide range of asset classes under administration. We are a team of approximately 45 people with a collegiate atmosphere, dynamic executive management team overseen by an experienced Board, including a former global Chairman of STEP.
We have a strong commitment to independence, client service and building long lasting relationships
with clients, colleagues, and advisers alike.
The Opportunity
Owing to significant organic growth, we are seeking to recruit an Entity Review Officer. The
successful candidate will role joins the Review Team, focussed on undertaking entity reviews.
We are happy to consider reduced hours.
The Candidate
The role will suit an ICSA or STEP qualified and experienced practitioner within the fiduciary sector
with a strong compliance background. We are looking for someone with:
• experience of administering a portfolio of clients as well as undertaking entity reviews;
• a sound understanding of applicable trust and company laws, governance and best practice;
• a sound understanding of applicable rules and regulations, in particular the GFSC Handbook;
• an understanding of bookkeeping and accounting principles;
• the ability to identify particular business, legal, financial, taxation and regulatory risks;
• sound analytical skills; and
• effective and concise communication skills.
The role will ideally suit someone who is dynamic, has attention to detail and a positive team player. Good people skills are essential.
Duties, Responsibilities and Tasks
The role will include periodic annual/biennial reviews including new entities within 6 months of
onboarding and as required on an ad-hoc basis, subject the overriding supervision of the Team Leader and Directors:
• utilising the entity review function within Acumen undertake a detailed review of the
electronic and paper records maintained by the Company in respect of client entities and assess adherence to Albany’s policies and procedures;
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• detail any errors, omissions, breaches of Applicable Law or Albany’s policies and procedures or any other failing by the Albany Group in the day to day administration of each client entity since the last time that an entity review was carried in respect thereof;
• bring to the Directors’ attentions, as they arise, any material or significant failings;
• assist with the rectification of any failings discovered during the course of the review process; and
• undertake such other tasks relating to the entity reviews and the review process as the
Directors may, from time to time, reasonably require. The individual will also undertake and/or assist with such tasks as could be considered to be consistent
with an internal audit type function including but not limited to:
• Reviewing entity review action point remediation progress;
• Compliance monitoring;
• Regulatory requirements and reporting;
• Ad-hoc projects;
• Adherence to applicable laws, regulations and industry best practice;
• Adherence to policies and procedures;
• Assisting with formulation and development of policies and procedures and associated checklists and forms;
• Source of wealth and funds verification and documenting the same; and
• Such other functions as are agreed.
Application Process
Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com All applications will be treated in confidence.
Diversity and Inclusion Statement We welcome enquiries from disabled people and value diversity in our workplace.
We will make reasonable adjustments to our application process for candidates who indicate that, owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which
you believe may affect your performance, we will be happy to make reasonable adjustments for you.
Are you an experienced compliance professional looking to develop your career in Jersey
Our client – an international independent private client and funds solutions provider – is looking for a senior compliance administrator for their Jersey office.
Responsibilities include:
- Keep up to date with current regulatory and AML legislation in order to contribute to an effective compliance culture
- Provide advice and guidance to staff on the regulations and legislation and answer any queries that may arise
- Maintain and report on the various compliance registers
- Ensure all marketing materials are reviewed prior to publication
Together with 5+ years’ experience and a qualification in compliance (or a willingness to study for a professional qualification), you will have excellent communication skills at all levels and good attention to detail.
For further information or to apply please get in touch with Damian via email at info@firstcall.co.gg or call 01481 714634.
Employment Opportunity
Client Onboarding Officer
The Company
Albany Trustee has been operating in Guernsey and internationally for over five decades and enjoys an international reputation as a leading independent and owner managed provider of high-quality
fiduciary and corporate services to predominantly HNW/UHNW multi-jurisdictional private clients. Albany has approximately 75 client/family groups, over 250 entities and more than £2 billion assets across a wide range of asset classes under administration.
We are a team of approximately 45 people with a collegiate atmosphere, dynamic executive management team overseen by an experienced Board, including a former global Chairman of STEP.
We have a strong commitment to independence, client service and building long lasting relationships with clients, colleagues, and advisers alike.
The Opportunity
Working collaboratively with the Fiduciary, CDD and Compliance teams, the postholder will work proactively to onboard new clients in a efficient and proactive manner.
Duties, Responsibilities and Tasks
• Review and process files and documentation received for entities transferred from previous
administrators. • Ensure structure charts, CDD verification subjects, Customer Source of Wealth / Source of
Funds documentation have been appropriately documented, signed off, filed and relevant databases completed. Attend to any deficiencies.
• Attend to / ensure appropriate client agreements, statutory documentation, deeds of retirement / appointment, director consents etc have been appropriately executed, minuted
and saved. • Attend to / ensure that all necessary records (statutory documents, minute books,
agreements, financial records etc) have been obtained, reviewed and considered in the
context of the understood (& documented) rationale, anticipated activity and assets etc. Ensure that the same have been considered, any missing documentation identified and requested and any actions noted.
• Ensure that all assets have been gathered and appropriately recorded on Albany’s systems
and liaise with the investment committee to ensure ongoing monitoring. • Collate and review all relevant tax and legal advise and liaise with the Tax Committee and
Operations and Compliance Committee to arrange ongoing monitoring. • Review the minutes/considerations of the Albany Business Committee ensuring any matters
arising / action points have been /are adequately addressed and reported to the ABC. • Liaise with the Entity Review Team (who conduct on-boarding reviews within the 1st six
months of a structure being onboarded) to ensure any matters are brought to their
attention and reviews scheduled appropriately. • More generally ensure that the take on process has been followed in accordance with
Albany’s policies and procedures, including completeness and accuracy of Albany’s soft and hard copy records.
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• Review, identify & communicate any deficiencies and ensure that these are given due consideration, documented and remedied where possible.
The Candidate
The role will suit someone with front line compliance experience preferably (but not essentially) within the fiduciary sector. We are looking for a team player with:
• familiarity with the GFSC Handbook and requirements thereof;
• knowledge of and familiarity with various corporate structures, identifying customers, key principals and understanding when to apply enhanced measures and enhanced due diligence;
• experiencing of processing CDD and practical application of enhanced measures and
enhanced due diligence;
• experiencing of analysing, verifying and corroborating Source of Wealth and Source of Funds information and concisely summarizing and evidencing such;
• an awareness and appreciation of risk indicators, identifying the same and implementing risk based CDD measures;
• analytical skills and good communication;
• strong organisational skills working in a proactive, methodical and intelligent manner; and
• experience of Acumen, or equivalent database (although this is not essential)
Application Process
Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com
All applications will be treated in the confidence. Diversity and Inclusion Statement
We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that, owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.
JOB DESCRIPTION
COMPLIANCE ASSISTANT: PEREGRINE OFFICE
About the Group
Peregrine Guernsey Limited (“PGL”) and Peregrine Wealth Limited (“PWL”) are members of the Citadel Group of companies. The primary focus of the Citadel Group is private client wealth management.
The main purpose of PGL is to act as the Investment Manager and Principal Manager of Peregrine’s Class B open-ended collective investment schemes. PGL also acts as Insurance Manager and General Representative to the Guernsey branch of the South African based insurance company Peregrine Life Limited.
Peregrine Wealth Limited provides private client wealth management services and also offers a fund platform service.
About the role
The role involves working closely with and supporting the Head of Compliance on a day-to-day basis.
SPECIFIC RESPONSIBILITIES
Fulfil function as Compliance Assistant
· Assist with conducting an efficient and comprehensive Compliance Monitoring Program (“CMP”).
· Take ownership and assist with outstanding risk/file reviews and arranging with client administrators the remediation of deficiencies.
· Assist with maintaining / updating / developing / enhancing our policies & procedures where required due to:
i. Change in the GFSC Rules & Regulations
ii. Change in the Local & International Laws
iii. Change in working practices both internally and externally
· Where deficiencies are identified through the CMP and specific training is required such requirements should be noted to the Head of Compliance.
· Assist the Head of Compliance to develop and maintain an effective AML/CFT/Sanctions/Bribery and Corruption training programs for:
i. New Employees (an appropriate introductory training program)
ii. Existing Staff (on a regular basis – at least every 2 years)
iii. Directors (Enhanced training - annually)
iv. Compliance Officer / MLRO (Enhanced Training - annually)
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It remains the responsibility of the Head of Compliance to report to the Board in regard to all training programs.
· Keeping the countries register up to date in respect of sanctions/risk rating.
· Assist with spotting areas of risk, help to review and put in place mitigating measures to reduce the exposure levels to an acceptable level.
· Assist with ensuring all compliance registers are maintained and kept up to date.
· Assist with reviewing compliance issues raised by administrators.
· Assist with ensuring that PWL’s and PGL’s policies and procedures remain compliant with the GFSC Rules and Regulations.
· Assist with preparing monthly or quarterly, reports to the Boards of Directors in respect of the operation and progress of the Compliance Monitoring Program and compliance efforts in general.
· To monitor and promote compliance with PWL’s and PGL’s internal policies & procedures.
Outsource arrangements
Assist with the following aspects of the Guernsey office’s outsourcing arrangements:
· Regular review and maintenance of the outsourcing and service provider matrices.
· Annual review of service level documents with providers.
Maintain good standard of personal knowledge relating to matters affecting role
· Maintain good understanding and knowledge of changes to legislation and practices which may affect PWL and PGL from a compliance perspective. Report such changes to the Head of Compliance together with potential impact and suggested action required.
· Maintain high level of professional standards.
· Ensure that the minimum number of CPD hours (as per professional qualification requirements) is achieved per annum.
· Bring any self-assessed training requirements to the attention of the Head of Compliance and work with management to find a suitable course and obtain relevant approvals.
Business documents
Assist the Head of Compliance with the following:
· Annual review of the following business documents for each of PGL & PWL:
· Compliance & Operational Policies and Procedures Manuals
· CFC Manuals
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· Data Protection Policy
· Business Risk Assessment
· Completion of the annual corporate governance reviews.
· Maintenance of PWL & PGL authorised signatory lists in conjunction with NT Cosec.
Annual compliance return, Financial Crime Risk return and other regulatory related returns
Assist with preparation of regulatory filings and returns for PGL and PWL.
CORE COMPETENCIES
· You have excellent English communication skills both written and oral.
· You pay very good attention to detail.
· You have strong analytical skills with detail orientation.
· You have high energy levels.
· You are able to work under pressure.
· You take ownership and responsibility for completing tasks.
· You are organised and deadline driven.
· You enjoy working in a small team environment.
· You are self-motivated and proactive and have a can-do attitude.
· You are able to work as part of a team as well as independently as required.
QUALIFICATIONS AND EXPERIENCE
· Intention to study towards or already studying towards an ICA or equivalent qualification.
· Some experience working in a compliance environment in the investment industry.
EMPLOYMENT BENEFITS
· Remuneration: commensurate with the experience and qualifications of the successful applicant.
· Bonus: A discretionary bonus may be paid for exceptional performance and additional tasks performed.
· Contribution to the company pension scheme.
· Medical insurance cover (if required).
· Group life and income protection cover.
· Work hours: Our standard hours are 35 hours a week.
· 25 days holiday per year.
· Flexible working is offered within the confines of the company’s work from home policy.
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Compliance Assistant Manager / Manager - Jersey
About the role
The purpose of this role is to provide support to the Head of Compliance of Belasko Jersey Limited (BJL) specifically and more generally to the wider Belasko business.
The role will require regular interaction with staff at all levels across the Belasko Group.
Key responsibilities include:
- Support the BJL Head of Compliance and Compliance Officer, Money Laundering Compliance Officer and Money Laundering Reporting Officer (MLRO).
- Consider and respond to requests for assistance from employees in respect of compliance and AML/CFT matters.
- Keep abreast of legal and regulatory standards and changes in respect of AML/CFT/CPF in Jersey.
- Assist in preparing reports for quarterly board meetings of BJL and any operational and client companies (where applicable).
- Assisting with elements of the Compliance Monitoring Program and other ad hoc Compliance Reviews.
- Assisting with the improvement of policies and procedures that may result from Compliance Monitoring.
- Assisting with any requests for data or information from any regulatory authorities, whether routine or ad hoc.
- Supporting the Belasko Compliance Group with other ad hoc projects as and when required.
- It is envisaged that the candidate will be receptive to assuming a Key Person role within the business, either for BJL as the main Belasko Jersey license holding entity, or potentially on a number of client entities.
Qualifications & Experience:
- You will hold, or be studying towards, a relevant compliance-related qualification.
- You will have experience working within a compliance function.
Skills Required:
- Integrity, honesty and professionalism.
- Good interpersonal and communication skills.
- An appreciation of AML, Sanctions, conduct and business risk and an ability to quantify and explain this risk to other staff.
- Proactive and solution-focused.
- Deliver work of a high standard with attention to detail.
- Ability to achieve compliance goals and deadlines where operational considerations may compete.
- Prioritising own work and contributing to prioritising goals and objectives in the Belasko Group.
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Aquitaine Group Limited
P O Box 357, Mill Court
La Charroterie, St Peter Port
Guernsey GY1 3XH
Tel: +44 (0) 1481 729944
Head of Compliance
We are an independent fiduciary services company which is our strength as our very success depends on maintaining our reputation for providing a high level of personalised and efficient service in a small but highly competitive and knowledgeable market.
Our clients are wealthy individuals, families and institutions who need more than a fiduciary. In addition to providing fiduciary and family office services, we have an extensive network of advisers on tax, estate planning and investments.
Similarly, we offer guidance on choosing related service providers such as bankers, property managers and insurers.
Our team has a wide experience of dealing with wealth and estate planning for private individuals and complex structures for both individuals and institutions across the world.
PRINCIPAL ACCOUNTABILITIES
Head of Compliance and Risk Team and (as required) DMLRO, DMLCO:
- Support, direct and supervise the Board appointed MLRO.
- Support, direct and supervise the Board appointed MLCO.
- As Deputy MLRO, where necessary, to undertake the functions of the Money Laundering Reporting Officer for AGL and ensure there is timely evaluation and, if necessary, reporting with accurate record keeping in accordance with procedures established in the relevant PPCs as amended from time to time.
- To monitor the external AML/CTF/CPF environment including typologies and to identify the implications for Guernsey regulated businesses including policies, procedures, systems and controls and to notify or arrange training for staff as considered appropriate. MLCO / Compliance Officer (Supervised roles, subject of GFSC no objection):
- To support and advise the Board and staff in the development and implementation of PPCs to protect AGL from regulatory risks, and AML/CTF/CPF risks and to meet legal requirements and standards generally (including AML/CTF/CPF training).
- To undertake the supervised role of Compliance Officer for AGL and to ensure compliance with the legislation and regulatory codes governing the conduct of regulated fiduciary business in Guernsey.
- To deputise for the MLCO where necessary for AGL and discharge this statutory duty in accord with all relevant regulatory codes and guidance.
- To communicate compliance regulatory obligations for AGL as governed by the licence it holds from time to time, relevant new developments and PPCs to the Board and staff as appropriate including making appropriate revisions to procedures with supporting presentations and training.
- To develop and undertake appropriate risk-based monitoring programmes to assess compliance with laws and regulation including AML/CTF/CPF legislation, guidance notes, Codes of Practice and internal PPCs to identify any deficiencies and instigate action to remedy same.
- To foster a positive culture of compliance within AGL and within the wider Summit Group.
- To ensure the business is satisfying all relevant notification requirements and generally being open and transparent with all regulatory bodies.
- Produce and maintain an AML/CTF/CPF Business Risk Assessment to the Board and/or Risk Committee.
- Submit all relevant reporting data to the GFSC portal as and when required.
- Oversee and supervise the implementation of the approved Compliance Monitoring Programme (CMP).
- Chair the Risk Committee, produce written / verbal updates and escalations to the Board.
- Attend Board meetings to deliver the Head of Compliance reports and brief the Board accordingly.
- Attend New Business Committee meetings.
Employee Relations
- Establish and maintain productive and good relationships with all staff.
- Ensure that issues such as poor performance and/or conduct and behaviour relating to those in the Compliance & Risk team are dealt with and documented promptly in a consistent manner in accordance with established PPCs.
MAIN RESPONSIBILITIES AND DUTIES
- Supervise the MLRO in the following functions, and deputise in the absence of the MLRO: -
- MLRO to be responsible for the day-to-day management and control of Suspicious Activity Reporting and Disclosures made to the FIU and for the maintenance of the SAR register and MLRO records relating to such reports;
- MLRO to receive SARs from staff, acknowledge and evaluate to ensure that the information is considered and determined in a timely manner and in accordance with the Handbook;
- To externalise (where appropriate) SARs to the FIU within required timescales or report to the Board Compliance and Risk Director with reason for non-delivery;
- To ensure that the relationships are reviewed post-reporting and ensure all are reminded to avoid tipping off any third parties. Follow up reviews of cases to close and archive;
- To develop and maintain effective controls, including PPCs and any relevant schedules or registers, in respect of reporting including guidance on the laws and typologies / trends;
- Board reporting
- Supervise the MLCO in the following functions, and deputise in the absence of the MLCO: -
- To undertake regular reviews (including testing) of the effectiveness of PPCs to counter money laundering and the financing of terrorism and of compliance therewith.
- To assist the Board to ensure that all business which AGL operates is conducted in strict compliance with all money laundering laws orders, and regulations in force and AGL’s own policies and procedures in this area, reporting any deficiencies and recommending changes.
- To act as liaison point and respond promptly to requests for information made by the GFSC, FIU and Chief Minister’s Department.
- To report periodically, as appropriate to the Board on compliance with the business systems and controls.
- To keep abreast of all new legal & regulatory developments in respect of anti-money laundering and terrorist financing, and sanctions matters, and report matters of significance to the Board.
- To ensure that recommendations are provided, where required, to the Board in relation to the enhancement of AGL’s AML/CTF/CPF policies, procedures, systems and controls. Compliance Officer.
- To implement and supervise a Board approved risk-based CMP to ensure compliance with all laws, Codes, orders and regulations in force and AGL’s own policies and procedures and produce appropriate reports to the Board.
- To review and/or have oversight of new business to ensure CDD is in compliance with AML legislation and AGL policies.
- To oversee and maintain statutory & regulatory registers for presentation to the Risk Committee and/or relevant Board meetings.
- To develop and maintain effective systems and controls, including PPCs and any relevant schedules or registers, for countering money laundering and the financing of terrorism, and mitigate any sanctions risks which may arise.
- To keep abreast of all new legal & regulatory developments (particularly in respect of anti-money laundering and terrorist financing) and report matters of relevance to the Board and suggest, where necessary, changes to AGL’s PPCs.
- To provide reports to the Board and any committee meetings as required.
- To assist in the preparation for any regulatory visit and to attend, as appropriate, any such visit.
- To attend in-house meetings from time to time, including for training, as may be required.
- To provide training to other staff members on regulatory and compliance issues as and when required. To ensure that staff are aware of their personal obligations and the internal PPCs. To maintain training records for AML.
- To be responsible for reviewing the completed Annual Declarations from all staff and reporting any issues annually on the Board Report.
- To be responsible and oversee AGL’s training plan and provide a general training update annually on the Board Report. To maintain AML/CTF/CPF training records.
- To be proactive in assisting with streamlining and improving the running of the office by suggesting improvements for the Board’s consideration for efficiency and enhancement.
- To be responsible for the timely notification to the GFSC of changes in senior personnel and other required notifications in accordance with the regulations and timescales set out.
- To provide and arrange compliance sign off on publications, advertising and other material which is made available to the public or Clients.
General duties/obligations:
- To ensure that filing and compliance records / files including archive records etc are properly maintained and satisfy legal and regulatory requirements.
- To assist the business in conducting its affairs in full compliance with the laws, orders and regulations,
- To discharge functions in a professional and courteous manner and carry out any other duties as may be required from time to time by the Board.
- To complete the annual appraisals in accordance with AGL’s PPCs.
- To undertake any other task as may be reasonably requested.
- To be available to undertake additional hours as may be reasonably requested.
- To maintain accurate records of time spent on each entity and ensure that entity records are updated daily. To monitor same for any direct reports (temporary or otherwise) and address effectively any deficiencies.
- To supervise, mentor and support other members of the Compliance & Risk team as required and provide on the job training and advice to direct reports or to other junior members of staff.
- To manage any fixed term / project workers as necessary and ensure appropriate allocation of fair workloads. To assist and re-distribute as necessary in order to meet deadlines.
- To lead by example managing direct reports and provide guidance and support to ensure the smooth running of the team with a good steady morale.
- For direct reports and with guidance from HR, deal with any issues relating to poor performance and/or behaviour and conduct promptly and sensitively in accordance with the Staff Handbook ensuring adequate file notes are maintained.
- To ensure that all scheduled staff absences such as holidays and training are adequately monitored and covered.
- With assistance from HR, conduct probation review meetings and Return to Work interviews as necessary. Handle any issues relating to poor attendance due to sickness or timekeeping ensuring adequate records and file notes are maintained.
- To conduct appraisals for direct reports (and self) in accordance with the policies and procedures and provide advice in relation to training and development issues.
- To assist with the recruitment of staff within your area of responsibility and ensure new staff are welcomed to AGL assisting with the induction process for new joiners as appropriate.
The list of duties is not exhaustive and may change from time to time according to business needs.
NECESSARY EXPERIENCE AND/OR QUALIFICATIONS & ANNUAL CPD REQUIREMENTS
This position requires a suitably experienced and qualified senior Compliance & Risk professional who possesses a thorough knowledge of the various obligations imposed upon AGL, including, but not limited to, the Bailiwick of Guernsey’s AML/CTF/CPF framework, including the Relevant Enactments (as defined in the Handbook, as amended or supplemented from time to time).
The person fulfilling this position will:
- be a ‘fit and proper person’ who can demonstrate the highest level of ethics and integrity in dealings with staff at all levels plus external contacts and stakeholders;
- hold relevant compliance qualification (e.g.: International Compliance Association) or experience;
- possess a high level of maturity and experience to demonstrate autonomous thinking and independence from colleagues, clients and the Board
Additionally:
- Excellent organisation, communication (both orally and written) and time management skills with all round good inter-personal communication and relationship skills.
- Ability to work on own initiative under pressure and meet deadlines. Accuracy and attention to detail are vital.
- Good understanding of AGL’s business and analytical skills and technical abilities necessary to undertake independent reviews / monitoring at a high professional standard.
- Problem-solving skillset, including identification of deficiencies and inefficiencies, and proposing appropriate solutions to remediate.
Minimum qualifications/education
Senior Compliance and Management Experience in a TCSP role, ideally 5+ years in a Supervised role of CO/MLCO/MLRO. Possessing relevant qualification, e.g., ICA Diploma level accreditation, which demonstrates a thorough understanding of all relevant requirements.
Annual CPD Requirements. Aquitaine requires senior staff to complete 25 hours of CPD or, if greater, such amount required to maintain professional qualifications.
Additional Information
Reports to: Chief Risk Officer
Direct Reports:
- Compliance Officer, Company Secretary, MLCO
- Deputy Compliance Officer & Nominated Officer
- Compliance Manager
- Compliance & Data Support
Signed
Role holder
Name………………………………………………Signature……………….…….…………….......
Line Manager
Name………………………………………………Signature…………………………………………
Regulated by the Guernsey Financial Services Commission
Registered No: 49134 Registered Office: Level 5, Mill Court, La Charroterie, St Peter Port, Guernsey, GY1 1EJ.
Member of the Summit Group www.summit-group.com