HR Systems and Data Coordinator (9 month contract) - Guernsey

Praxis is an independent, leading provider of bespoke private wealth, corporate administration and yacht services to companies, individuals and families across the world.

Our expertise and experience is driven by recruiting and retaining the brightest and best and creating a culture that allows people to thrive. Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our central services team provides centralised support to the Group. A career with us provides the chance to work with colleagues across our global network, delivering support across technology & business systems, marketing & communications, finance & accounting, compliance & risk, HR, facilities and administration

Job summary:

The HR Systems & Data Coordinator is responsible for maintaining and optimising the systems owned by the People team, and ensuring the accuracy, integrity and security of employee and candidate data. The role holder will support the People team by generating reports, analysing workforce data, and providing technical support the for People team systems. This role contributes to data-driven decision-making through reporting and analytics.

Job Accountabilities:

• Maintain and update employee records in the Human Resources Information System (HRIS), enduring data accuracy and compliance with data protection regulations
• Generate regular and ad hoc people related reports and dashboards (e.g., headcount, turnover, diversity metrics) for stakeholders including the People Business Partners and various business committees and boards
• Act as a liaison between the People team, IT, and external vendors to enhance the user experience of People team systems
• Identify opportunities to streamline People team processes through automation, integrations and system enhancements
• Coordinate system upgrades, testing, and implementation of new features
• Support People team projects using system upgrades, data migrations and process improvements
• Be the subject matter expert for the People systems and share this knowledge, training and supporting People team members and other stakeholders
• Assist with the development and documentation of system procedures and user guides

Required experience

• Experience with HRIS platforms (desirably Sage) and analytics
• Understanding of People team processes and data compliance regulations
• Experience of working in People team for a multi-jurisdictional business

Required skills

• Proficiency in Excel and data visualisation tools (e.g., Power BI)
• Strong analytical skills
• Accuracy and attention to detail
• Proven interpersonal skills for developing relationships with colleagues and other stakeholders
• Excellent communication skills and ability to impart knowledge to others
• Knowledge of SQL or other data query languages is desirable

Senior Administrator, Reward and Employee Value Proposition

With more major industry awards under our belt this year, over 100 partners and unprecedented growth, Ogier is a firm committed to our people, clients, innovation and doing things differently. 

We're a team of over 1,000 professionals working across 13 jurisdictions, each bringing unique perspectives and expertise. At Ogier, we champion diversity—encouraging different styles, opinions and ways of working. Innovation and collaboration are key to who we are, and we’re proud to foster a culture where support, personal development and progression are at the forefront. 

Our HR team plays a central role in making sure our people have every opportunity to thrive and perform at their best. We are now seeking a talented Senior Administrator to join our Reward and Employee Value Proposition (EVP) team to provide senior administrative support, with particular focus on reward elements (annual salary and bonus reviews, promotions and progression cycles), as well as supporting wider EVP projects.

You'll be responsible for undertaking a variety of project and administrative work (at a senior level) and will be expected to collaborate with colleagues across the business, in different jurisdictions and across all levels.

This is a fantastic opportunity to develop your career in a forward-thinking, inclusive environment, where you’ll be supported to succeed and grow.

Key Responsibilities

• Support the delivery of the annual salary and bonus reviews, including:
  • co-ordinating the collation of data for salary benchmarking surveys in Jersey, Guernsey, UK
  • collaborating with the Resourcing Team to co-ordinate the annual collation of market data across all Ogier jurisdictions
  • monitoring review cycle timelines closely to ensure deadlines are met
  • managing the secure distribution of salary and bonus data into the business
• Support the delivery of the twice yearly promotions and progressions cycle, including monitoring deadlines, recommendations, liaising with HR Business Consultants and HR Operations to ensure processes and communications run smoothly
• Maintain Reward-related processes and policies, whilst following existing HR processes accurately
• Contribute to the business by identifying improvements in processes, policies and procedures
• Assist with administrative activity required for HR projects, including the set-up of new benefits as well as supporting changes to statutory regulations for reward, benefits and wider EVP matters
• Support the delivery of global annual benefit renewals, including data analysis and calculation of costings
• Update and maintain HR systems, records and reports with accurate employee data
• Undertake any additional duties as necessary to ensure the effective operation of the Reward and EVP team, together with the wider HR team
  
  

Skills, Knowledge and Expertise

• Minimum of 3 years’ administration experience, ideally within a professional services environment
• Advanced MS Excel skills and excellent all-round IT proficiency
• Detail-oriented, analytical, and well organised
• Confident communicator with the ability to collaborate with colleagues across the business
• Self-motivated, flexible, and able to adapt to changing priorities
• Previous experience supporting reward or compensation activities is desirable, but not essential

About Ogier

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.