Paralegal – Jersey

Walkers is offering an opportunity for paralegals to support our office on a 0 hour contract, with an electronic discovery project, whereby a considerable number of documents need to be reviewed in line with Company policy, checking if they are relevant, potentially relevant or not relevant. 

The successful candidates will be based in the firm's Jersey office and will work alongside leading practitioners.  Please note that this is a temporary contract, which will terminate at the conclusion of the electronic discovery project.

Duties, Responsibilities & Person Specification

• Work as part of a team, on the completion of this project
• Review documents on the Relativity Review Platform for relevance to the issues in the case, including identifying privileged documents
• Carry out day to day reporting and related document and electronic evidence collection administration, as assigned
• Work with legal practitioners, independent consultants and secretaries to document evidentiary materials  related to the assigned case
• Assist the partner and senior legal practitioners responsible for the review with such other tasks as may be required

Education, Skills & Experience

EDUCATION

A law degree (or completed law conversion course) from a recognised legal institution, or qualified paralegals with a minimum of three to five years experience within a legal environment.

PERSONAL QUALITIES/SKILLS

Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:

• Work independently and as a team member
• Have strong organisational and interpersonal skills
• Have strong attention to detail
• Have exceptional written and verbal communication skills
• Maintain client confidentiality
• Communicate clearly and effectively on legal matters, both verbally and in writing
• Good use of Word, Excel and PowerPoint
• Work in a flexible manner and respond to changing circumstances and emergency situations

Associate - International Trusts and Private Clients (ITPC) - Guernsey

We're looking for a collaborative lawyer, with post qualification experience in non-contentious trust matters to join our growing International Trusts and Private Client (ITPC) practice in Guernsey. 

 Our unique ITPC practice operates as a single, integrated team across three of our offices, combining exceptional non-contentious and advisory skills with specialist expertise, including Private Wealth advisory, structuring and dispute resolution.  Within this role, you'll be focused on Guernsey matters, working closely with our colleagues in dispute resolution on trust matters, and with our corporate team, on private funds and corporate structures for private clients.

Working as part of a focused and ambitious team, you will play an active role in the day to day running of ITPC matters and business development activities, under the supervision of a Partner or senior lawyer as appropriate. 

You can expect high levels of responsibility and client contact in a friendly and supportive team, an attractive remuneration package and benefits which can be adapted to suit your lifestyle.  

About the role

In this role you will:

• Obtain clear instructions from clients, analyse points of law, provide expert legal advice and prepare relevant documentation or advice, where appropriate, for Partner review
• Review and provide comments on documentation provided by third parties using thorough working knowledge of relevant legal principles, laws and regulations
• Ensure administrative tasks are completed on each matter in accordance with required internal procedures (e.g. conflict searching, issue of terms and conditions and engagement letters, due diligence, matter opening, time recording, billing etc.)
• Effectively manage own workload and provide assistance to junior fee earners involved in such matters, regularly reviewing their progress and escalating any concerns with the relevant Partner
• Ensure that the Partners’ time is used efficiently by organising queries and seeking to identify own solutions to problems
• Manage and carry out discrete tasks thoroughly and efficiently, to the required quality standard and within the time that can be recovered from the client
• Share expertise to develop the competence of individuals within the team and to build the overall technical and professional capability of the firm globally
• Actively participate in team development and marketing, including business development activities
• Take responsibility for own continuous professional development, meeting local CPD requirements
• Promote and demonstrate the firm's values at all times

About you - essential requirements

• Hold a Solicitor or Barrister qualification, preferably gained within a common law jurisdiction, and ideally a minimum of two years' post qualification experience within a relevant practice  
• Ideally be STEP qualified or have a desire to study towards this 
• Demonstrable organisation, communication and presentation skills
• Ability to work under pressure, often within tight deadlines
•  Having an understanding of good time recording practices and file management skills such as providing helpful updates to the partner on progress, regular billing reviews and WIP management
•  A proactive approach to the working environment and the willingness to develop existing skills and update legal knowledge by way of additional training
• Ability to work flexibly and collaboratively with the direct and wider teams

Any PQE stated in this job description is intended as a guide only. All candidates are welcome to apply regardless of their PQE and will be considered based on their relevant technical knowledge and skills.

Finance Assistant – Guernsey

Overview of role

To provide support to the management of the business by maintaining accurate accounting records in respect of the Group and to assist with the Group’s annual budgeting process.  All tasks to be carried out efficiently and effectively, in accordance with Walkers' procedures.  To assist in the day to day running of the Finance function for the region working alongside the Senior Finance Manager, Head of CI Finance and Managing Partner. 

Duties, Responsibilities & Person Specification

• Prepare the schedule and prepare PDF batch of invoices to support payments
• Prepare monthly supplier and expenses payment run and ask me to approve it
• Post payments
• Operate as 4-eye reviewer of the batches prepared by the Finance Assistant and where necessary to make amends
• Enter payments / transfers on the banking platform
• Release payments in absence of Senior Finance Manager
• Reconcile the "Payroll" control accounts
• Schedule a session to review and investigate differences with Senior Finance Manager
• Update bad debt provision schedules
• Post bad debt provision journals
• Reconcile Intercompany accounts
• Post journal for Intercompany charges from other offices
• Notify other offices of our Intercompany charges to them
• Update prepayments schedules
• Prepare, upload and post prepayments journals
• Update accruals schedules
• Prepare, upload and post accruals journals
• Expenditure versus Budget reports (Marketing, HR, Ops)
• Assist with the prepare and submission of requests for information from national statistics office
• Assist with the preparation of spreadsheets and analysis spreadsheets
• Responding to audit enquiries
• Assist with the preparation of spreadsheets and schedules
• Discussions with budget holders to agree plans and costs

Education, Skills & Experience

• Previous experience desirable.  Preferably working toward a professional qualification or wishes to work towards a professional qualification.  Time barred accountants considered.

• Essential:        Working knowledge of Microsoft Office Professional Suite of products
• Desirable:        Aderant

               LEGAL SECRETARY

Sound knowledge of office procedures

Previous experience within legal practice a distinct advantage

Excellent secretarial communication skills

Work as part of a team based environment

Strong organisational skills and ability to prioritise work load accordingly

Capable of working under pressure whilst maintaining a high degree of accuracy

Minimum RSA Stage II or Audio Transcription Level 2 qualification

Competitive salary is on offer, holiday allowance, private medical insurance and supportive friendly working environment.

Senior Administrator, Client Services

In this role, you'll be responsible for providing high quality administration for a portfolio of corporate and fiduciary clients with particular emphasis on the client service aspects of the business, delivering excellent client services levels at all times.  You'll be involved in the full life cycle of our clients, including the client take-on process and all aspects of the on-going administration of the client.

You will provide support to the department's management team in respect on ongoing day to day operational matters.

In return, you’ll play a key role in a team that not only aligns with the firm’s inspiring vision, values, and strategy but also upholds the highest standards in regulatory compliance and corporate governance best practices.

If you would like to join an ambitious and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you.  

About the role

• Manage and be responsible for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are managed effectively and to a high standard.
• Ensure that you have an understanding of the transactions you are working on, provide technical support and training to the team as and when required.
• Ensure client expectations are effectively managed and valuable relationships are nurtured so as to maximise the reputation of the team in the marketplace and the potential for repeat work and referrals.
• Assist with the incorporation of Guernsey companies and any related work in respect of the acceptance of new business.
• Ensure timely processing of work, meeting transactional and internal procedural deadlines, recording time (if applicable) and managing WIP and debt collection.
• Ensure consistent high quality client service levels are adhered to across your portfolio of clients and deal swiftly with any identified issues.
• Be familiar with and act at all times in accordance with the firm's policies and procedures.
• Collaborate with the Risk and Compliance team, ensuring all client due diligence is processed accurately and client reviews are up to date and keeping abreast of all relevant regulatory changes and industry standards.
• Assist with the ongoing data input and maintenance within the corporate services practice management database.
• Maintain CPD levels required for your role.
• Any other ad hoc duties as required.

About you – essential requirements

• Proven experience in a relevant role, with a demonstrable understanding of corporate, trust and fiduciary services principals and concepts.  
• Excellent organisation skills with a clear focus on prioritisation and the ability to work to tight deadlines.
• Highly developed interpersonal skills; a real team player who actively promotes the Mourant values of mutual respect and collaboration.
• Identifies opportunities for continuous improvement, process efficiency and automation.
• Be part or fully qualified with STEP or ICSA and possess a keen interest in continuous personal development.
• Knowledge of specialist industry software e.g. Document ManagementSystems (Worksite) and Viewpoint will be an advantage.