Company Secretary Officer - Guernsey

We are looking for a new team member to provide company secretarial services to the Relationship Management teams for client companies.

Your responsibilities will include:

• Client company Guernsey Registry submissions and filings to include incorporations, Guernsey Annual Validations and statutory filings (to include Audit Waiver and AGM monitoring).
• Maintaining registered office board.
• Updating Butterfield Trust (Guernsey) Limited’s (BTGL) core database, Navision, in respect of Company Secretarial information, including Company registers.
• Dealing with other agents in respect of BTGL’s client companies.
• Assisting with the filing and maintenance of Guernsey Beneficial Ownership Registers, helping the Relationship Managers (RM) in terms of their familiarity of the regime.
• Assisting the RMs in dealing with any queries concerning their client companies (incorporated in Guernsey and elsewhere) to include liquidations, incorporations and any other day-to-day company-focused activities.
• Arranging and overseeing the timely completion of any economic substance reporting in the form of Guernsey tax returns and notifications into other jurisdictions.
• Ensuring BVI Annual Financial returns are completed.
• Staying abreast of and ensuring RMs and management are updated with ongoing Company Law changes and regulatory requirements.
• Proactively working with internal individuals and groups to ensure timely delivery of client data from a CoSec perspective.
• Assisting with company secretarial projects as required.
• Managing and record own time effectively and accurately.

 Your qualifications and skills include:

• A minimum of two/three years’ experience in a financial services Company Secretarial position or a role with exposure to Company Secretarial work
• ICSA (or STEP) qualified.
• Strong written and verbal communication skills
• Ability to work as part of a team while being flexible and adaptable to change
• Proficient in the use of Microsoft applications to include MS Word, Excel and Outlook
• The ability to work in a deadline/volume driven environment whilst maintaining accuracy and focus
• The ability to drive and execute tasks and encourage others to do so
• Willingness to learn new skills and assist others to learn; taking responsibility for continuing self-development
• The ability to prioritise and focus on urgent and important tasks to achieve goals in expected timeframes
• A commitment to providing quality client service as part of a support role
• Professional approach with both internal colleagues and external parties
• The ability to resolve queries and find solutions

Money Laundering Compliance Officer (12557) - Guernsey

 Assistant Manager, Trust

We are looking for an Assistant Manager to be responsible for a portfolio of trusts and corporate structures.

Your responsibilities will include:

• Day-to-day administration, management, delegation and control of routine processing including:
  • Cash management
  • Payments
  • Exercise of Discretionary Powers
  • Maintenance of records
  • Review and monitoring of investment portfolios
• Ensuring that chargeable time is properly recorded and invoices for the team are raised in a timely fashion
• Ensuring that aged debtors are monitored and followed-up for payment
• Acting as primary and/or back up relationship manager for a number of clients in the team
• Seeking opportunities to develop and enhance relationships
• Being involved in the preparation of, and attending at client meetings, and following-up on action points
• Effective utilisation and/or supervision of the team’s junior employees (where appropriate), including:
  • Setting SMART objectives
  • Monitoring performance and giving feedback
  • Providing on the job training
  • Delegation of tasks and follow-up for completion
• Ensuring Review Action Points are completed and any action points diarised for follow-up
• Taking responsibility for continuing self-development
• Ensuring CDD is maintained for all clients.

Your qualifications and skills include:

• A minimum of four years’ relevant experience in the trust field
• Final stages of a professional qualification e.g. ICSA certificate or STEP Foundation
• A commitment to a career in trust and company administration
• Strong knowledge and experience of offshore trust and company administration
• Excellent written and verbal communication skills
• The ability to use MS Word, Excel and Outlook at an intermediate level
• Strong team skills and be flexible to change and the needs of the business
• Analytical skills and be detail orientated; Excellent personal organisation and time management skills including:
  • the ability to prioritise and focus on the most urgent and important task
  • the ability to work in a deadline/volume driven environment whilst maintaining accuracy and focus
• Exhibit skill in planning and monitoring workloads and successful in delegating and checking work of administrators in order to achieve goals within expected timescales
• Knowledge of Guernsey’s regulatory environment
• Ability to resolve queries/find solutions
• The ability to drive and execute tasks and encourage others to do so
• A willingness to learn new skills and assist others to learn.