Fund Administrator/Senior Fund Administrator, Private Equity - Guernsey

A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a close team to ensure deliverables are met.

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers a very large client with an active investment portfolio across multiple fund products.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of client bespoke tasks, completion of investment administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

 The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties including working closely with the client to resolve queries and other teams within NT to ensure completion of client deliverables.
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes performed in their systems.
• Support the monitoring of assigned mailboxes, completing tasks assigned by the senior fund administrator or management.
• Support other team members with workloads and rotate tasks on a regular basis.
• Investments: Create and maintain investment and portfolio records in the client’s bespoke systems, including preparing and processing of purchases and disposals; recording of income receipts; monitoring receipt of monthly or quarterly valuations and understanding other types of complex investment transactions and restructurings.
• Fund operations: Undertake daily cash management duties, bookkeep valuations in structures, perform periodic reconciliations and prepare invoice coding for all fund products.
• Client reporting: Develop client specific knowledge to facilitate the preparation of regular reporting for the client’s senior management, finance, investor relations and deal team. This includes having detailed understanding of fund structures and the investment portfolio across fund products.
• Investor reporting: Complete adhoc queries for investors where qualitative data forms a part of the response; and other stakeholder reporting: support preparation and review of reports within set deadlines.
• Risk management & efficiencies: To identify efficiencies and areas for improvement to reduce risk and become more efficient; ensuring that technology available is being fully utilized in the most efficient manner; working with technology to resolve any issues and improve processes; ensure full and proper reporting to your manager of any operational issues and where delays are expected to flag any service delivery issues as early as possible; and ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

The successful candidate will benefit from having:  

• Previous experience of fund administration of private equity funds, credit funds or perpetual funds is necessary;
• The ideal candidate would have business or financial services qualification or studying for same;
• Be computer literate with proven ability to learn new systems and processes, with data literacy skills advantageous;
• Possess excellent organisation skills with the ability to handle multiple priorities, escalating issues where necessary;
• Have customer service orientation with a concern for quality including being effective in the use of a variety of communication methods;
• Ability to problem solve and be a team player.

Consultant, Private Equity - Guernsey

The successful candidate will sit within Northern Trust’s Private Capital Administration (“PCA”) in Guernsey.  The PCA department comprises of four teams each providing comprehensive Administration and Accounting services to Northern Trust’s clients.

This position is to join a team comprising of 12 team members responsible for servicing 12 clients each with multiple funds at various stages in their life cycle and with different structures and investment strategies.  The combined team fund assets under administration total circa. US$2.5 billion. The team work collaboratively to ensure client deliverables are met which will provide exposure to all clients administered in the team over time.

The key components of the role include liaising with the client, the fund directors and internal teams within Northern Trust, completion of cash management, investor and investment activities. 

 The key responsibilities of the role include:

• Develop strong relationships with clients, fund directors, internal departments and other third parties associated with the administration of the funds and their associated vehicles;
• Develop an in depth understanding of the Northern Trust’s systems and processes together with clients expectations and the funds administered within the team;
• Accountable for Cash Management Activities including processing banking transactions and invoice payment;
• Responsible for Investor Activities including Investor Calls and Distributions, Investor Transfers, maintenance of investor contact and banking information, Investor Queries and Investor Reporting;
• Responsible for Investment Activities including new and follow-on Investments and Divestments;
• Organisation of Board Meetings including Board Packs, attendance at meetings and preparation of board minutes after that meeting;
• Responsible for the completion of Know Your Customer/Client Due Diligence for existing investors in the funds on a periodic basis and new investors;
• Timely completion of activities assigned and communicating the status of activities  to your manager;
• Support other team members with their workloads to ensure all team client deliverables are completed on schedule; and
• Completion of ad-hoc activities to support team/department projects as assigned.

Skills/ Qualifications:

• Previous Fund, Corporate Secretarial or banking experience;
• Good customer service skills with attention to detail;
• Ability to set priorities and work to deadlines with minimal supervision;
• Possess excellent organisational skills with the ability to manage multiple priorities; and
• Work collaboratively as part of a team with an enthusiastic approach and positive attitude.

Senior Accountant, Private Equity Accounting - Guernsey

A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a closely to ensure deliverables are met.

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers either a variety of clients or a very large client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of various non-accounting tasks, completion of all aspects of accounting and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes;
• Working closely with the client to resolve complex issues and queries;
• Own the monitoring of assigned mailboxes, completing tasks assigned by management;
• Perform reviews of junior team members work.
• Complex accounts Preparation/Review under various GAAP/IFRS standards
• Investments: Update and maintain investment and portfolio records on behalf of clients, including processing of purchases and disposals; recording of income receipts; revising quarterly valuations and understanding other types of complex investment transactions and restructurings.
• Investor Calls/Distributions: Calculate call/distribution amounts for recommendation by client; liaise with client and investors regarding receipt/payment of monies; liaise with financial institutions receiving or making payment of fund and maintain accounting records.
• Company Secretarial duties (including, but not limited to): Assist in the preparation of company minutes and agendas; process investor transfers; maintain/update investor static information; review external payment workflows.
• Develop client specific knowledge to facilitate the delivery of ad-hoc queries. This includes having detailed understanding of fund structures and how they interact with one another.
• AIFMD and Solvency II Reporting: Review data exported from accounting systems and filing final reports with regulators / investors as applicable.
• Tax Reporting: Provide information for tax returns to internal and external tax professionals; review qualitative and quantitative data prior to supply of returns to investors; liaise with other internal departments such as CDD and Tax across numerous judications. Examples include FATCA & CRS; UK, German and US tax reporting.

Skills/ Qualifications:

The ideal candidate will benefit from having:

• Hold an accounting qualification (ACA or ACCA preferred) and be familiar with UK; US and Lux GAAPs.
• Those partially-qualified or with at least 2 years of relevant experience, preferably with debt instruments, will also be considered
• Have a general understanding of the Guernsey Company / POI / Partnership laws and possess an ability to keep up to date with all applicable legal developments
• Confidence in communicating directly with clients and other senior stakeholders
• Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision
• Able to demonstrate professional judgement and attitude in all aspects of work, including detailed self-review of own work.

Business Solutions Architect - Guernsey

Job summary:

Reporting to the Head of Business Solutions, this proactive and technically skilled Manager-level Solutions Architect will support the design, development, and enterprise-wide adoption of solutions using SharePoint, Power Platform, and a focus on Power BI within our Microsoft 365 ecosystem. This role is instrumental in helping the business transition from manual and legacy systems to modern, automated, and efficient digital workflows. The post holder will contribute to projects, to develop robust, scalable, and user-friendly solutions ensuring alignment with business objectives and supporting the strategic digital transformation agenda.

As part of the wider Project Management Office, this role will touch on a range of business areas, working with teams across our Global locations. This is a hands-on role requiring strong collaboration with internal stakeholders, effective project execution, and a proactive approach to problem-solving to ensure high-quality outcomes and user satisfaction.

Job accountabilities:

• Manage and deliver a range of projects and mini sprints focused on supporting the business to leverage Microsoft 365
• Lead the design and architecture of solutions using SharePoint, Power Platform and other Microsoft 365 services, collaborating with InfoSec, IT and Compliance to ensure all solutions are aligned with corporate policies.
• Lead on the further development and leveraging of the existing business Power BI Management Information System, ensuring documentation and delivery meets the requirement of the business.
• Work with business users to identify and document requirements, translating them into technical specifications and solution architectures, maintaining project documentation, ensuring clear communication and progress tracking.
• Develop, test, and deploy custom business applications using the Power Platform, working with the team to organise and implement UAT support and validate Go-live activities,
• Act as the SharePoint subject matter expert, overseeing structure, permissions, and best practices for document and content management, in line with Group policies and procedures.
• Promote best practices and contribute to the development of tools, training resources, training sessions and documentation to support user adoption and upskill the end user.
• Stay current with the Microsoft Power Platform roadmap, identifying opportunities to enhance business capabilities.
• Such other duties as may be assigned.

Minimum education and experience

• Minimum of 5 years’ relevant experience in business applications or system support, technology-driven projects, or business process improvement.
• Proven experience designing and implementing custom PowerApps, Power Automate flows and SharePoint sites/libraries
• A strong understanding of Microsoft 365 capabilities, including integration capabilities and limitations.
• Attainment of a relevant Microsoft certifications/professional qualifications are highly desirable.
• Experience of running and delivering successful projects, preferably in a multi-disciplinary environment.
• Familiarity with data modelling, permissions management and governance within Microsoft 365 environments.

Required skills

• Understanding of Microsoft 365 and its role in achieving business outcomes.
• Proven problem solving, research and troubleshooting skills.
• Demonstrated ability to manage projects and maintain technical documentation to support delivery timelines.
• Proven communication skills to enable interaction with individuals at all levels, along with the ability to produce clear and concise documentation.
• Proficiency in digital platforms to optimise project workflows, reporting, and stakeholder engagement.
• Ability to work independently, meet tight deadlines, and manage competing priorities effectively.
• Willingness to work collaboratively within a team and support shared objectives.
• Openness to learning new technologies and adapting to evolving business requirements.

Associate Director – Guernsey

Job summary:

To develop Praxis’ fiduciary services business in Guernsey. Typically, this will involve promoting fiduciary services to existing and prospective clients and intermediaries. Creating an environment of constant business growth in line with company strategy will also be important.

To assist in business development, particularly in relation to extending services provided to existing clients and developing and maintaining good working relationships with intermediary providers. This will require the post holder to support and conduct research into new fiduciary products that respond to client needs within Praxis’ target market.

To work closely with the directors to implement all aspects with the Company’s business strategy as it impacts on Guernsey and within the framework of the Praxis Group as a whole. In particular the post holder is expected to work with the directors to improve profitability whilst limiting both the Company and clients’ exposure to risk. The post holder will have a client portfolio commensurate with the level of management responsibility.

Job accountabilities:

Client Relationship Management

• Take overall responsibility for all aspects of the client relationships within area of control.
• Create strong, profitable relationships based on mutual respect with clients and a profound knowledge of the client’s affairs and encourage staff to do likewise.
• Anticipate client needs and manage client expectations in terms of service delivery without over promising.
• Use understanding of financial and investment issues to develop the most appropriate strategies to meet needs of clients.
• Anticipate technical problems when dealing with client issues, think laterally and creatively to find solutions and, where necessary, seek expert advice.
• Anticipate tax problems when dealing with complex client issues or structures and recognise when to seek expert advice.
• Regularly seek feedback from clients to enhance future performance.
• Encourage liaison between Praxis’ business units to ensure clients receive highest possible level of service.
• Assist the directors with contentious client issues, making decisions as appropriate.
• Critically review sets of company or trust accounts or other financial reports.
• Act as an ‘A’ signatory on bank accounts.
• Actively participate in the take on of new business.
• Act as a director of managed companies as required.
• Play an active part in the management of the managed companies to which they have been appointed a director.
• Provide cover for directors when required.

Business Development

• Continually network with contacts outside of Praxis to further the development of the business.
• Seek opportunities to attend business forums and social functions to promote fiduciary services in general and Praxis’ expertise in particular.
• Promote the view that Praxis’ target market only includes clients of the very highest calibre who are discerning individuals connected with legitimate business activities.
• Encourage all fiduciary staff to seek opportunities to grow business with existing clients.
• Travel to meet existing and prospective clients, and nurture long term business relations with intermediaries who introduce new business.
• Adapt personal style to take account of the culture, individual and/or corporate contacts in which they are doing business.
• Demonstrate to clients the ability, supported by Praxis skill base and other specialists, to provide advice on all aspects of wealth management.
• Ensure that the company is fully informed about new clients and developments with existing clients.
• Keep up to date with changes in the market that have the potential to impact on offshore structures.
• Keep abreast of product and service developments that may enhance and add value to existing and potential client relationships.
• Have a general awareness of financial and economic developments globally.

Risk Management

• Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction.
• Stay up to date with changes in legislative and professional standards that impact on Praxis’ work.
• Manage complaints, operational risks, suspicions etc. in accordance with local procedures.
• Ensure understanding and adherence to Praxis’ risk management policies and procedures and, where appropriate, be proactive in identifying and proposing improvements.
• Support and advise in the setup of new clients; development of client handling procedures; closure of existing structures; KYC and exception monitoring.
• Identify and respond appropriately to risk situations relevant to the company and/or its clients and implement adequate internal controls to mitigate risk.
• Follow up client complaints to ensure that they have been satisfactorily resolved.

Corporate Governance

• Act as an ambassador for Praxis, raise the company’s profile, build its reputation and gain respect in the marketplace.
• Implement company strategy by developing the Jersey business plan to meet group objectives.
• Actively champion Praxis’ values by promoting a culture of professionalism, teamwork and leadership.
• Display a high degree of commitment at work at all times and strive for excellence.
• Have detailed understanding of Praxis’ vision and align the Jersey planning accordingly.
• Promote the view that the role of each individual contributes to Praxis’ vision.
• Assist in setting policies in relation to administered entities.
• Assist in implementing Praxis’ standards and policies.

Leadership and Communication

• Lead and manage the team to include recruitment, performance management and development, reward and remuneration and engagement and motivation.
• Inspire others and lead by example in order to promote teamwork, develop people and encourage development across the company.
• Regularly attend meetings with managers / directors, in order to cascade information and receive feedback.
• Explain technical issues in a way non-technical people can understand.
• Actively champion Praxis' values by promoting a culture of professionalism, teamwork, and leadership.
• Support, advise, be decisive and provide direction.
• Make expertise available to others by acting as a coach and/or mentor for more senior members of staff.
• Encourage a positive approach to change.

Personal Development

• Attend seminars and workshops, read industry publications and advisory briefs and follow developments in wealth management to enhance professional and technical knowledge.
• Shape own development to reflect the affairs, priorities and interests of clients and/or to meet the needs of Praxis.
• Systematically plan and prioritise time and tasks in order to effectively handle multiple work activities simultaneously.
• Be aware of own impact and change style/approach to suit situation.
• Maintain evidence of continuing professional development with at least 25 hours CPD per annum. No more than five hours of recorded CPD should be accounted for by time spent reading professional and industry publications.

Professional qualifications and experience

• The holder of this position should ideally be educated to degree level in a business-related subject such as law or accountancy and be a member of a relevant professional body. 
• The post holder should have a minimum of 15 years’ experience in fiduciary services, with at least 5 years senior management experience.

Required skills

• Comprehensive knowledge of and a proven track record in offshore fiduciary services.
• A proven track record in handling complex offshore fiduciary issues.
• A proven track record in client relationship management.
• Previous exposure to marketing and business development initiatives.
• Strong leadership and interpersonal skills for dealing with staff, intermediaries and clients.
• Excellent time management and organisation.
• Good presentation skills.
• Sound judgement.
• Good understanding of financial markets and finances in general.
• Excellent communication skills.
• Ability to inspire and be a motivational leader.
• Knowledge of compliance issues and the regulatory framework within with Praxis operates.

SENIOR PARALEGAL (9-MONTH FIXED TERM CONTRACT) - GUERNSEY

Job summary:

A diverse and varied role which encompasses supporting the Legal Counsel function in all aspects of advising on company law, trust law, regulatory compliance, company secretarial duties and relevant international developments. The successful candidate will need to assist with various internal legal projects, as well as drafting and reviewing documents to facilitate client transactions. The opportunity also exists to become involved in the management of any client litigation. The Senior Paralegal will report to the Senior Associate/Legal Counsel/General Counsel (as applicable from time to time).

Job accountabilities:

• Drafting and updating precedent documents to be used primarily by the Administration team e.g. template minutes, resolutions and other documents as required.
• Maintain a good knowledge of legal practices, primarily for Guernsey and England.
• Drafting legal documents to facilitate client transactions such as trust distributions, termination of trusts, appointment/exclusion of beneficiaries and loans.
• Maintenance of central inbox.
• Maintenance of IHLC workstream through Teams.
• Assisting with preparation of quarterly legal updates for board reporting.
• Assisting with the review and updating of policies & procedures.
• Reviewing and preparing updates on legal issues, such as case reports.
• Undertaking such other duties as may be required from time to time.

Professional Qualifications and Experience

• Law degree or equivalent legal qualification
• Commitment to further development and training

Skills and Knowledge

• An understanding of the Guernsey/offshore legal and regulatory environment
• Strong attention to detail
• Commitment to excellence and personal development
• Excellent written and verbal communication skills
• Ability to use initiative and work with minimal supervision
• Strong problem solving and critical analysis skills
• Team orientated and client focused