JOB DESCRIPTION

Client Services Assistant Director

Reporting Line Client Services Director

Title Assistant Director

Place of work Guernsey

SEQUENT (GUERNSEY) LIMITED

Established in Guernsey in November 1970, Sequent (Guernsey) Limited (formerly Rothschild Guernsey

Limited) specialises in cross border and multi-jurisdictional trust and estate planning, providing guidance on

taxation planning solutions for international clients.

Trust administration for wealthy families has become a highly sophisticated and responsible business

requiring multi-talented administrators who are familiar with all aspects of 21st century finance including

independent wealth management, global banking, international tax planning strategies, financial trading and

current e-commerce opportunities.

Whilst many institutional trustees will accept only certain types of assets (typically financial assets), Sequent

has expertise in the establishment and management of structures to hold a wide range of assets including

family-owned businesses, real estate, private equity and art collections.

As an independent group, we are free to work with our clients' existing advisers and managers.

Sequent (Guernsey) Limited is part of the Sequent group of companies (the Group). With approximately

150 people across the Group our wider teams operate in Europe, the US and the Far East.

ROLE RESPONSIBILITIES

– Trust & Company Administration: Manage a portfolio of trust and company structures,

overseeing day-to-day administration, transactions, and strategic planning with the support of

wealth planners and senior management. Identify opportunities for efficiency gains and

enhancements in trust administration processes.

– Client Relationship Management: Build and maintain strong relationships with clients and their

advisors, ensuring they are regularly updated, and their expectations are met.

– Technical Expertise: The client portfolio requires thorough attention to detail and good

organisational skills. The responsibility includes carrying out transactions in various asset classes

including, private equity, marketable securities and real estate. The investment performance is then

reviewed and discussed regularly.

– Risk & Compliance: Ensure all activities comply with Guernsey regulations, and company policies,

maintaining robust risk management practices.

– Coaching: Assist in developing junior team members, sharing knowledge, supporting their

professional growth, and leading by example.

REQUIREMENTS

– Experience in trust and company administration preferably with large complex structures.

– Qualifications: STEP, ICSA, or equivalent Professional qualifications.

– The ability to interpret and apply legal, tax, or investment advice and a strong understanding of

Guernsey fiduciary regulations.

– Strong verbal and written communication skills, with the ability to liaise confidently with clients,

advisors, and regulators.

– Exceptional attention to detail, ability to manage multiple tasks, and work to deadlines.

– Good sense for spotting and developing business opportunities, is willing to travel

– Strong commercial approach and understanding of risk factors

WHY JOIN US

– We are recognized as a premier advisor to successful, affluent families and individuals worldwide.

– We offer engaging opportunities to work on diverse projects within a flat hierarchy, enabling swift

decision-making capabilities.

– We pride ourselves on our highly diverse and inclusive team, composed of individuals hailing

from all corners of the globe, bolstered by our strong international office presence.

– We are committed to investing in your growth. We provide generous financial and time resources

for your ongoing or further education and development.

– We value individuals and appreciate their accomplishments. We recognise that each person has

unique requirements and are committed to providing comprehensive support and care through

competitive compensation packages, performance-based incentives, and a variety of staff

benefits.

Compliance Manager

Bourse Trust Company Limited

Job Overview:

We are seeking a skilled and dedicated Compliance Manager to join our team at a well- established trust company based in Guernsey. The ideal candidate will have extensive experience in compliance within the trust and fiduciary services sector. As Compliance Manager, you will be responsible for overseeing the company’s compliance framework, ensuring adherence to all applicable laws and regulations, (in conjunction with the external Compliance Officer/MLCO and MLRO).

Key Responsibilities:

Compliance Management:

• Develop, implement, and maintain the company’s compliance policies and procedures to ensure adherence to relevant local and international regulations, in accordance with the Guernsey Financial Services Commission (GFSC) and other regulatory bodies.

• Act as a subject matter expert on all compliance matters within the company and provide guidance and advice to senior management and staff.

• Monitor and report on the company’s compliance with legal and regulatory requirements, ensuring timely and accurate reporting to relevant authorities.

• Conduct regular risk assessments and audits to ensure compliance with internal controls and identify areas for improvement.

• Oversee the development and delivery of compliance training programs for staff members, ensuring all employees are up to date on current regulations and best practices.

• Responsible for the compliance sign-off of all new business and clients. • Responsible for monitoring complaints. • Oversee the customer due diligence (CDD) process and ensure the timely and accurate

completion of client risk assessments. • Control and oversee completion of the various registers that the company is required to

keep.

Liaison and Reporting:

• Act as the primary point of contact with regulatory authorities, including the GFSC, for all compliance related matters.

• Act as the primary point of contact for the external MLCO/ Compliance Officer and MLRO with regard to compliance issues and matters arising from the CMP testing programme.

• Prepare and submit regulatory reports, including annual compliance reviews, regulatory filings, and other required documentation.

• Prepare Board Reports, as appropriate in conjunction with the external MLCO/Compliance Officer and MLRO.

• Ensure effective communication and coordination with external auditors, legal advisors,

and other stakeholders.

Leadership and Team Management:

• Lead and manage the Compliance and Operations Administrator, providing training, guidance, and support as needed.

• Foster a culture of compliance within the organisation and ensure all staff understand and adhere to compliance policies.

Key Requirements:

• A minimum of 5 years’ experience in a compliance or regulatory role, preferably within the trust, fiduciary, or financial services industry.

• Strong knowledge of Guernsey regulatory framework. • ICA (International Compliance Association) or equivalent qualification in Compliance. • Exceptional communication and interpersonal skills with the ability to advise and

influence stakeholders at all levels of the organisation. • Proven ability to manage multiple projects, prioritising tasks in a dynamic and fast-paced

environment. • High attention to detail, analytical skills, and the ability to identify and mitigate potential

compliance risks.

If you are a proactive and experienced Compliance Manager with a passion for maintaining high compliance standards, we would love to hear from you.

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Administrator Reports to: Private Client Senior Manager

The Private Client Administrator is responsible for a portfolio of clients with oversight from the team manager. The Private Client Administrator is expected to manage efficiently a portfolio of clients by liaising

with clients and third parties, keeping accurate records, including bookkeeping and statutory, and pro- actively resolving tasks.

Key Responsibilities:

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;

• Maintaining electronic and hard-copy client filing and entity database records; • Preparing trustee and board minutes, issue of share certificates and maintenance of

statutory records; • Arranging and recording trust distributions, loans payments, acquisition and disposal

of assets, expenses; • Maintaining asset, nominee and power of attorney registers; • Bookkeeping and bank/asset reconciliations; • Reviewing performance of entity investments; • Assisting with the preparation of annual client entity accounts; • Preparing ad hoc reporting information for clients and advisors; • Assisting with the preparation of administration reviews; • Reviewing quarterly billing and the collection of fees;

• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.

• To meet chargeability targets; • To follow all office and CFC procedures and address CFC reviews in a timely fashion; • To collect fees within one month of billing where possible. • Other ad hoc tasks required from time to time as well as providing cover for team.

Personal attributes:

• Team player. • Good communicational skills. • Attention to detail and able to work to own initiative.

Qualifications and expertise:

• A minimum of 2 years’ experience in the Offshore Trust industry; • Preferably studying STEP or ICSA Diploma; • Willingness to continue further training and develop knowledge as required

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Assistant Manager Reports to: Private Client Senior Manager

The purpose of the role is to deliver excellent client administration to a portfolio of client trust and company structures and to support the Trust & Corporate team as required. The job holder will liaise closely with the Trust team, clients and intermediaries. The role encompasses all aspects of administering a portfolio of company and trust structures.

The jobholder will play a leading role in a team of administrators, to whom they will provide guidance, training

and day-to-day assistance. They will help the manager with the smooth running of the team. The Private Client Assistant Manager will also be assigned a client portfolio of their own and should ensure the

highest level of client service is provided by themselves and the team at all times. Key Responsibilities:

• Administration of a portfolio of entities including (but not limited to); e-mail and telephone communication with clients and intermediaries; transactional work; payments; administration of a wide and varied range of asset types; drafting of minutes/resolutions; and preparation of source documents for presentation to the Client Committee.

• Maintaining and building good relationships with clients and intermediaries through quality service.

• Responding to all client communications within 24 hours (including holding replies).

• Preparation for and attendance at virtual, local and occasional UK based client meetings and preparation of the post meeting file note.

• Assisting the Directors and Senior Management with the on-boarding of new business.

• Completion of terminating and outgoing business within 3 months of notification.

• A quarterly review of all time billed to their portfolio.

• Sending OTGL fee invoices to clients within 2 weeks of being issued by the Finance Team.

• Collecting OTGL fees within 1 month of being issued.

• Providing a B level signatory.

• Maintaining and updating Client Profiles and Risk Assessments.

• Keeping client due diligence up to date and compliant.

• Attending to and completion of Tasks within their due date.

• Signing off Periodic Reviews within 3 months of receipt.

• Attendance at monthly Management Meetings and minute taking.

• Delivering relevant Management reports and key information to the Administrators, including updates

on personal targets, following each monthly Management Meeting.

• Presentation of Administrators’ work to the Client Committee.

• Guide, support, encourage and develop team in line with Oak’s People Management Framework.

• Understand and adhere to OTGL Policies and Procedures.

• Completion of timesheets daily and reaching a monthly utilisation target of 65%.

• Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the business.

• In all aspects of your role, display and adhere to Oak’s vision and values.

Personal attributes:

• Good understanding of fiduciary services business including the regulatory requirements.

• Good IT skills, including practical experience of Microsoft Outlook, Word and Excel. • Good written and verbal communication skills.

• Ability to work accurately with good attention to detail.

• A flexible attitude towards work and a willingness to assist other members of the team as required.

• Good time management, prioritisation and organisational skills.

• Demonstrates drive, ambition & willingness to learn.

• A proactive approach to work & the ability to work under own initiative.

Qualifications and expertise:

• Minimum 5 GCSE’s (or equivalent) with English & Mathematics at Grade C or above.

• Minimum 7 years’ experience in an administrative role ideally within Fiduciary

Services.

• Preferably holds a relevant Professional Qualification e.g. STEP, ICSA, ACCA.