Fund Administrator – Private Equity

Reports to Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Unfortunately we are not able to offer work permits for this position.

Key responsibilities:

• Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
• Maintain accurate investor records on eFront and process investor changes
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Ensure regulatory and statutory fillings are made in timely manner
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise:

• The candidate will ideally be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• 2 + years of financial services experience (to be supported through the Aztec Academy)
• Experience in the Funds industry and an understanding of local regulatory framework would be advantageous
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Job Description

Job Title:          Senior Fund Accountant (Contract Maternity Cover)

Jurisdiction:          Guernsey

Department:          Client Accounting

About Us

Suntera Global is a multi-jurisdictional provider of fund, corporate and private wealth services. We believe in empowering responsible ambition through the professional delivery of fund, company and trust administration as well as outsourced compliance, escrow, accounting, and tax services. We have over 400 specialists supporting a global client base from offices in the Bahamas, the Cayman Islands, Guernsey, Hong Kong, the Isle of Man, Jersey, Luxembourg, Malta, and the US. For more information visit suntera.com.

About the Role

A fixed term contract for 8/9 months, covering maternity leave as a Senior Fund Accountant. You will report to the Head of Client Accounting and play a crucial role in providing efficient accounting services for various fund structures as well as supporting the wider team. Key responsibilities include:

• Collaborate with CRM Team: Work closely with the CRM team, to seamlessly integrate accounting services for clients within the client services.
• Client Reporting: Preparation of accurate, well presented client deliverables including year-end financial statements, investor capital account statements, drawdowns, distributions, and equalisations.
• Audit: Preparation for external audit and management of deliverables.
• Quality Control and Guidance: Provide technical guidance and review within the Client Accounting team. Ensure consistent and effective application of accounting procedures.
• Investor Relations: Coordination and responses to investor queries requiring financial information;
• Participation in Meetings: Attend Board and shareholders' meetings where financial reporting matters are considered.

About You

• Qualified Accountant (ACCA/ACA) with 3 or more years of relevant Fund accounting experience.
• Strong knowledge of offshore financial services industry and regulatory requirements.
• Ability to set priorities and manage deadlines, escalating issues where necessary.
• Thrive independently and in a team, with strong communication skills.
• Strong IT skills with experience using NAVOne an advantage.

Key People

The team members, line managers and hiring managers the candidate may interact with during the hiring process and on the job.

• Stuart Simon, Finance Director
• Dene Reardon, Head of Client Accounting
• Jess Savident, Senior Fund Accountant
• Joe Kimber, Senior Fund Accountant

SENIOR FUND ACCOUNTANT – REAL ASSETS - GUERNSEY

Reports to Client Relationship Manager

This highly numerical position will see you carry out routine day-to-day accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

• Administer a variety of private equity, real estate and fund of fund structures and liaise with clients and intermediaries as necessary
• Process and co-ordinate routine and complex fund operations including the production of calls and distribution notices to investors
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Maintain accurate records on eFront for all aspects of accounting
• Produce / review monthly, quarterly and ad-hoc investor reporting including monthly unit holdings, monthly cash flow reporting, quarterly NAV packs, quarterly management accounts, quarterly investor capital accounts and quarterly investor fact sheets / reporting
• Involved in the planning for and production of annual audited financial statements and liaise with auditors throughout the audit process
• Monitor the client inbox on a daily basis to ensure that all deliverables and service level agreements requirements are being met
• Build strong working relationships with the team and the client as well as other internal and external stakeholders
• Dealing with ad-hoc investor queries
• Act as a mentor to junior staff and be responsible for their development and review of their work where applicable, under the supervision of senior staff

Skills, knowledge, expertise:

• 3+ years' experience in a fund administration or financial services environment
• The candidate will be expected to have commenced a relevant professional qualification (preferably ACCA or ACA Advanced level)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people: 

• Competitive salary 
• Discretionary bonus scheme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme 
• Private medical insurance, including eye care
• Permanent health insurance
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per annum
• Regular social events
• Health and wellbeing programmes
• On-site parking
• Significant investment into your personal and professional development 

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Administrator, Fund Solutions

Saint Helier, Jersey

35 hours per week

Hybrid/On-Site

CSC is a leading provider of fund administration and outsource services. We put our clients at the heart of our business, providing accurate, efficient and bespoke reporting to them and their investors. You will be required to ensure client records are clearly and accurately updated with all correspondence, communicate openly and honestly with clients on a regular basis and establish good relationships with your clients and team.

Some of the things you’ll be doing:

Technical Attributes

• Collaborate with your team to manage your client’s portfolio, offering advice from our internal processes
• Pro-actively take on additional responsibilities and administration tasks as required by your manager or clients
• Become an expert in technical matters and share knowledge with your team
• Assist with board meeting minutes, resolutions, payments and any other administration duties required.

Client Care

• Ensure client records are clearly updated with all correspondence
• Communicate openly and honestly with clients on a regular basis
• Maintain client documents with integrity and confidentiality

People & Team

• Be responsible and approachable when given tasks by a  team members 
• Provide new, innovative ideas on how to improve the efficiencies of daily tasks 
• Take care of and establish good relationships with all suppliers, team mates and clients
• Drive personal development using all the resources available at Intertrust to achieve success 

Financials

• Accurately record all time spent dealing with client matters to ensure the clients are correctly invoiced
• Produce and submit all statutory returns

What technical skills, experience, and qualifications do you need?

Required qualifications:  

• Bachelor's degree in business administration, Accounting, Economics, or equivalent.
• A minimum of 3-5 years of working experience within the trust, financial services industries, or accounting firms.
• Fluent in English. 
• Be able to deal with tasks independently & use own initiative
• Must be committed and driven to achieving excellence for themselves and their client
• Strong academic background
• Be proactive and forward thinking
• Studying or willing to study towards a professional qualification i.e. ICSA/ STEP

Preferred Qualifications:

• Master’s degree in Business Administration, Accounting, Economics, or equivalent.

Why work with CSC?

At CSC, compensation depends on several factors, including job location and the knowledge and experience of each individual.

We’re always looking ahead, finding ways to improve and anticipate the future needs of our clients. Curiosity fuels our innovation, and productivity drives our results. This proactive mindset has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 120 years.

CSC is committed to attracting, developing, and retaining talented people whose personal values align with ours. Our more than 8,000 colleagues around the globe are empowered to bring the right solutions to market to meet client demand.

• CSC is a great place to work with smart and dedicated people. We’ve been voted a Top Workplace every year since 2006 and are a National Top Workplace in the U.S. for the second consecutive year and Best Place to Work in India.
• We offer challenging work and career opportunities. Many positions are filled with internal moves and employee referrals.
• Employees are eligible for an annual success-sharing bonus or commission plans based on role and individual performance.
• CSC offers excellent benefits, including medical, dental, and life insurance, flexible spending and health savings accounts. We also offer you a paid time off, tuition reimbursement, and more.
• Our global standard for our work environments supports current and future technology initiatives through open design, sit-stand workstations, and digital interface points with wireless access throughout the campus. 
• We offer flexible schedules and remote options for available positions. It’s an exciting time for us in terms of growth and expansion. 
• We strive to boost the power of our diversity by ensuring that all our colleagues feel a sense of belonging. Our Strategic Equality Alliance fosters a culture of inclusion regardless of race, ethnicity, religion, gender identity, or sexual orientation. It provides networking, learning, and development opportunities through our employee resource groups.
• CSC Gives Back, our philanthropic program, is committed to making the communities in which we live and work better off tomorrow than they are today. 

About us

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

CSC is committed to creating a diverse and growth-oriented environment where everyone is valued and respected. CSC offers challenging career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance.

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.

FUND ACCOUNTANT - JERSEY

The Highvern group is a leading, independent professional services firm specialising in offering high-end bespoke services to the private capital fund sector and trust and company services to a number of the world’s wealthiest families. The primary purpose of this role is to assist the Senior Manager and the accounting team with the maintenance of accurate and up to date accounting records for a portfolio of clients within the Funds department.

KEY ACCOUNTABILITIES:

• Ensure up to date and accurate book-keeping of all fund and corporate structures.

• Independently prepare basic sets of accounts and other financial reporting requirements.

• An initial set-up of entity, investor and other data cards as required in the accounting system.

• Preparation of bank reconciliations for a portfolio of clients, including analysis of cash payments and receipts.

• Working under supervision of a senior member of the team delivery of financial statements, specialised investor and other reporting within client / regulatory timescales.

• Provide proactive query management and resolution for items raised by colleagues, clients, their advisors and auditors.

• Provision of exceptional service levels and client experience for clients and related parties throughout the whole life-cycle.

• Working under supervision of a senior member of the team, co-ordinate all accounting matters for clients, including regular reporting and attendance to board meetings and shareholder meetings (where applicable).

• Process routine fund accounting operations and accurate execution and recording of all related activities.

• Adherence to all company workflows, policies and procedures.

SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED:

• 1 – 2 years’ experience and preferably experience of working in an accounting role within an administration firm at a similar level, and good knowledge of associated basic accounts preparation.

• Positive, personable, self-motivated and a willingness to learn.

• Understanding of the requirements of quality client service.

• Excellent numeracy and computer literacy skills are essential.

• Basic knowledge of IFRS and UK GAAP.

• Deadline oriented; ability to work collaboratively and flexibly.

• Very good interpersonal and communication skills, together with attention to detail, are required to develop close working relationships with colleagues, clients and business contacts.

• Ability to deal with basic tasks independently.

PREFERRED MINIMUM QUALIFICATION:

• Working towards a professional qualification as a chartered accountant (ACA/ACCA).

Job Description

Job Title:          Senior Fund Accountant (Contract Maternity Cover)

Jurisdiction:          Guernsey

Department:          Client Accounting

About Us

Suntera Global is a multi-jurisdictional provider of fund, corporate and private wealth services. We believe in empowering responsible ambition through the professional delivery of fund, company and trust administration as well as outsourced compliance, escrow, accounting, and tax services. We have over 400 specialists supporting a global client base from offices in the Bahamas, the Cayman Islands, Guernsey, Hong Kong, the Isle of Man, Jersey, Luxembourg, Malta, and the US. For more information visit suntera.com.

About the Role

A fixed term contract for 8/9 months, covering maternity leave as a Senior Fund Accountant. You will report to the Head of Client Accounting and play a crucial role in providing efficient accounting services for various fund structures as well as supporting the wider team. Key responsibilities include:

• Collaborate with CRM Team: Work closely with the CRM team, to seamlessly integrate accounting services for clients within the client services.
• Client Reporting: Preparation of accurate, well presented client deliverables including year-end financial statements, investor capital account statements, drawdowns, distributions, and equalisations.
• Audit: Preparation for external audit and management of deliverables.
• Quality Control and Guidance: Provide technical guidance and review within the Client Accounting team. Ensure consistent and effective application of accounting procedures.
• Investor Relations: Coordination and responses to investor queries requiring financial information;
• Participation in Meetings: Attend Board and shareholders' meetings where financial reporting matters are considered.

About You

• Qualified Accountant (ACCA/ACA) with 3 or more years of relevant Fund accounting experience.
• Strong knowledge of offshore financial services industry and regulatory requirements.
• Ability to set priorities and manage deadlines, escalating issues where necessary.
• Thrive independently and in a team, with strong communication skills.
• Strong IT skills with experience using NAVOne an advantage.

Key People

The team members, line managers and hiring managers the candidate may interact with during the hiring process and on the job.

• Stuart Simon, Finance Director
• Dene Reardon, Head of Client Accounting
• Jess Savident, Senior Fund Accountant
• Joe Kimber, Senior Fund Accountant

Fund Accountant

With continued growth across the NSM Group, we are always on the lookout for bright individuals to join the team and we are looking for a Fund Accountant to join our Funds Company NSM Funds Limited, where we provide bespoke fund administration services to an array of sectors and fund structures, across multiple jurisdictions.

This is an opportunity for a driven and talented individual with relevant work experience to make a difference as part of a dedicated and growing team.

This highly numerical position will see you carry out day to day administration and accounting of Fund Structures under the direction of your line manager.

Key Responsibilities

• Assist with all aspects of day to day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual statement preparation of a range of funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis.
• Bookkeep all day to day operations of a variety of fund structures and preparation of periodic bank reconciliations.
• Maintain accurate records on databases of all bookkeeping and other related data.
• Assist with the completion of routine audit queries.
• Prepare manual and electronic payment instructions to settle entity expenses and complete investment transactions throughout structures including the bookkeeping.
• Complete NAV calculations.
• Develop and maintain strong, long-lasting relationships with clients and external parties, proactively manage client expectations and turnaround times.

Skills, knowledge, expertise

• Computer literacy skills are essential.
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
• Some technical financial services knowledge
• 2+ years of relevant financial services experience, studying towards a relevant professional qualification (preferably having commenced ACCA or ACA), ambition and enthusiasm.
• You are required to have the requisite Guernsey residential certificate/permit to apply for this role.
• Qualifications available: ACCA, ACA

Who we are

NSM Group is a fast growing company and staff get to experience a variety of responsibilities and inclusion in exciting initiatives beyond their day to day roles. At NSM we pride ourselves on the calibre of our staff and collaborative teamwork. We provide a great benefits package which includes pension contributions, private healthcare cover and discretionary bonus.

We are committed to helping our staff reach their full potential by supporting them with training and development opportunities. Many of our staff are studying for a professional qualification for which we cover costs and provide study leave.

Our Wellness Committee supports mental and physical health, co-ordinating a host of staff benefits ranging from exercise classes, through to nutrition awareness to massages.

NSM takes an inclusive approach to hiring and is a positive place to work, welcoming those who want to make a beneficial impact within our organisation, for our clients and in our communities.

Consultant, Private Equity

A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a large PE client and work as a close team to ensure deliverables are met.

You will be working as a key member within the investor administration team whilst providing additional support to the wider team that administers a large secondary fund client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete.

The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes
• Working closely with the client to resolve queries
• Undertaking a daily cash management process in line with a cash management policy and actioning ad-hoc cash management items as and when they arise;
• Processing and self-reviewing FXs, as needed
• Processing invoices on the client’s bespoke system
• Arranging for amendments to loan facilities, as required
• Completion of client monies and bank reconciliations on a monthly basis.
• Completion of the investor transfer process
• Processing investor contact and bank detail updates
• Monitoring of investor audit confirmations
• Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members;
• Attending meetings with directors and writing minutes timely including self-review
• Assisting the client and lawyers with the formation and set-up of special purpose vehicles;
• Adhering to constitutional documentation for ongoing entity operations;
• Ensuring that you comply with all controls and procedures outlined in the procedures manual and general company policies
• To identify efficiencies and areas for improvement to reduce risk and become more efficient
• Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;

Skills/ Qualifications:

The successful candidate will benefit from having:

• Previous experience as a Senior Fund Administrator with a signatory element
• Possess excellent organisation skills with the ability to handle multiple priorities
• Have customer service orientation with a concern for quality;
• Good analytical and problem solving skills
• Initiative to prepare procedures and checklists to assist others
• Ability to set priorities and manage deadlines
• Advanced Excel Skills and knowledge of Investran would be an advantage