Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension
• Medical insurance for you (Spouse and Dependants)
• Permanent health insurance (PHI)
• Performance based bonuses twice a year
• Death in service
• Office closure between Christmas and New Year (deducted from annual leave)
• Sports and social events
• Team building events
• Wellbeing initiatives (such as a 9-day fortnight and yoga lunches)
• 
  Flexible working (including working from home)
• Recognition awards
• Convenient out of town location
• Parking/parking rota
• Paid qualifications and continuing professional development
• Dress for your day
• Superb career development opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Senior Fund Administrator

Reports to: Senior Manager

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

The Senior Fund Administrator acts as a key point of contact for a portfolio of clients under the direction of a manager and will be expected to provide accurate, well-presented client deliverables across their portfolio as well as supporting the wider fund team.

Key Responsibilities:

• Administer a portfolio of clients (including VC funds, management companies and associated fund vehicles), including liaising with clients and third parties.

• Co-ordinate and process all aspects of the fund’s operations, including investment transactions, payments (including investor distributions), receipts and investor transactions.

• Process and assist with complex areas of fund operations including the set-up and licensing of new entities, applications to tax authorities and collation of due diligence documents.

• Ensure all investor and fund records are maintained and changes are processed in a timely manner.

• Ensure regulatory and statutory filings are made in a timely manner.

• Co-ordinate company secretarial matters including preparation of minutes, board packs and reports.

• Liaise with clients, tax advisors, lawyers and other third parties on fund operation matters, including providing relevant information and acting upon/ understanding any advice provided under the guidance of a manager.

• Act as a mentor to junior staff under the supervision of a manager.

• Attend to other ad-hoc client requests or other duties as required by the team, including project work.

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential.

• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• Hold or be studying towards a recognised professional qualification such as CGI (ICSA), ACCA, ACA and/or a minimum of 3 years relevant experience in fund administration.

• Ability to understand and interpret fund documentation, GFSC regulations, including the Protection of Investors law and anti-money laundering regulations.

Fund Administrator/Senior Fund Administrator, Private Equity - Guernsey

A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a close team to ensure deliverables are met.

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers a very large client with an active investment portfolio across multiple fund products.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of client bespoke tasks, completion of investment administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

 The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties including working closely with the client to resolve queries and other teams within NT to ensure completion of client deliverables.
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes performed in their systems.
• Support the monitoring of assigned mailboxes, completing tasks assigned by the senior fund administrator or management.
• Support other team members with workloads and rotate tasks on a regular basis.
• Investments: Create and maintain investment and portfolio records in the client’s bespoke systems, including preparing and processing of purchases and disposals; recording of income receipts; monitoring receipt of monthly or quarterly valuations and understanding other types of complex investment transactions and restructurings.
• Fund operations: Undertake daily cash management duties, bookkeep valuations in structures, perform periodic reconciliations and prepare invoice coding for all fund products.
• Client reporting: Develop client specific knowledge to facilitate the preparation of regular reporting for the client’s senior management, finance, investor relations and deal team. This includes having detailed understanding of fund structures and the investment portfolio across fund products.
• Investor reporting: Complete adhoc queries for investors where qualitative data forms a part of the response; and other stakeholder reporting: support preparation and review of reports within set deadlines.
• Risk management & efficiencies: To identify efficiencies and areas for improvement to reduce risk and become more efficient; ensuring that technology available is being fully utilized in the most efficient manner; working with technology to resolve any issues and improve processes; ensure full and proper reporting to your manager of any operational issues and where delays are expected to flag any service delivery issues as early as possible; and ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

The successful candidate will benefit from having:  

• Previous experience of fund administration of private equity funds, credit funds or perpetual funds is necessary;
• The ideal candidate would have business or financial services qualification or studying for same;
• Be computer literate with proven ability to learn new systems and processes, with data literacy skills advantageous;
• Possess excellent organisation skills with the ability to handle multiple priorities, escalating issues where necessary;
• Have customer service orientation with a concern for quality including being effective in the use of a variety of communication methods;
• Ability to problem solve and be a team player.

Consultant, Private Equity - Guernsey

The successful candidate will sit within Northern Trust’s Private Capital Administration (“PCA”) in Guernsey.  The PCA department comprises of four teams each providing comprehensive Administration and Accounting services to Northern Trust’s clients.

This position is to join a team comprising of 12 team members responsible for servicing 12 clients each with multiple funds at various stages in their life cycle and with different structures and investment strategies.  The combined team fund assets under administration total circa. US$2.5 billion. The team work collaboratively to ensure client deliverables are met which will provide exposure to all clients administered in the team over time.

The key components of the role include liaising with the client, the fund directors and internal teams within Northern Trust, completion of cash management, investor and investment activities. 

 The key responsibilities of the role include:

• Develop strong relationships with clients, fund directors, internal departments and other third parties associated with the administration of the funds and their associated vehicles;
• Develop an in depth understanding of the Northern Trust’s systems and processes together with clients expectations and the funds administered within the team;
• Accountable for Cash Management Activities including processing banking transactions and invoice payment;
• Responsible for Investor Activities including Investor Calls and Distributions, Investor Transfers, maintenance of investor contact and banking information, Investor Queries and Investor Reporting;
• Responsible for Investment Activities including new and follow-on Investments and Divestments;
• Organisation of Board Meetings including Board Packs, attendance at meetings and preparation of board minutes after that meeting;
• Responsible for the completion of Know Your Customer/Client Due Diligence for existing investors in the funds on a periodic basis and new investors;
• Timely completion of activities assigned and communicating the status of activities  to your manager;
• Support other team members with their workloads to ensure all team client deliverables are completed on schedule; and
• Completion of ad-hoc activities to support team/department projects as assigned.

Skills/ Qualifications:

• Previous Fund, Corporate Secretarial or banking experience;
• Good customer service skills with attention to detail;
• Ability to set priorities and work to deadlines with minimal supervision;
• Possess excellent organisational skills with the ability to manage multiple priorities; and
• Work collaboratively as part of a team with an enthusiastic approach and positive attitude.

Senior Accountant, Private Equity Accounting - Guernsey

A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a closely to ensure deliverables are met.

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers either a variety of clients or a very large client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of various non-accounting tasks, completion of all aspects of accounting and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

The key responsibilities of the role include:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes;
• Working closely with the client to resolve complex issues and queries;
• Own the monitoring of assigned mailboxes, completing tasks assigned by management;
• Perform reviews of junior team members work.
• Complex accounts Preparation/Review under various GAAP/IFRS standards
• Investments: Update and maintain investment and portfolio records on behalf of clients, including processing of purchases and disposals; recording of income receipts; revising quarterly valuations and understanding other types of complex investment transactions and restructurings.
• Investor Calls/Distributions: Calculate call/distribution amounts for recommendation by client; liaise with client and investors regarding receipt/payment of monies; liaise with financial institutions receiving or making payment of fund and maintain accounting records.
• Company Secretarial duties (including, but not limited to): Assist in the preparation of company minutes and agendas; process investor transfers; maintain/update investor static information; review external payment workflows.
• Develop client specific knowledge to facilitate the delivery of ad-hoc queries. This includes having detailed understanding of fund structures and how they interact with one another.
• AIFMD and Solvency II Reporting: Review data exported from accounting systems and filing final reports with regulators / investors as applicable.
• Tax Reporting: Provide information for tax returns to internal and external tax professionals; review qualitative and quantitative data prior to supply of returns to investors; liaise with other internal departments such as CDD and Tax across numerous judications. Examples include FATCA & CRS; UK, German and US tax reporting.

Skills/ Qualifications:

The ideal candidate will benefit from having:

• Hold an accounting qualification (ACA or ACCA preferred) and be familiar with UK; US and Lux GAAPs.
• Those partially-qualified or with at least 2 years of relevant experience, preferably with debt instruments, will also be considered
• Have a general understanding of the Guernsey Company / POI / Partnership laws and possess an ability to keep up to date with all applicable legal developments
• Confidence in communicating directly with clients and other senior stakeholders
• Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision
• Able to demonstrate professional judgement and attitude in all aspects of work, including detailed self-review of own work.

Senior Fund Accountant - Private Equity - Jersey

Reports to Financial Reporting Manager

The purpose of this position is to carry out routine day-to-day accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

• Bookkeep a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Complete all aspects of accounting matters for a portfolio of fund structures, including the preparation, reconciliation and proofing of investor reports, statutory financial statements, and ad-hoc investor queries
• Deal with the completion of routine audit queries
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Maintain accurate records and Microsoft Excel working paper schedules for all aspects of accounting
• Deal with the preparation and reconciliation of periodic direct and indirect tax returns
• Act as a mentor to junior staff under the supervision of senior staff
• Get involved and play an active part in supporting with ongoing and new strategic projects

Skills, knowledge, expertise:

• The candidate will be expected to be part qualified with a relevant professional qualification (preferably having commenced ACCA Professional level or ACA Advanced level)
• Previous industry experience 
• Strong financial services experience (to be supported through the Aztec Academy)
• Experience of listed funds would be advantageous
• Computer literacy skills are essential

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior/Administrator, Global Capital Markets
Location: Jersey or Guernsey
Schedule: Monday to Friday 35 hours per week
Hybrid/On-Site
Vacancy type: Permanent

The Position:

As the largest Capital Markets administration team in Jersey, we are composed of two dedicated teams of Administrators and an Accounting team. With strong growth across all sectors of our client portfolio, we are expanding to support this continued client demand and are actively recruiting.

We are experts in all aspects of debt capital markets, handling everything from standalone note issuance SPVs to multi-programme issuers, including asset-backed securities, synthetic securitization, and structured finance across multiple jurisdictions. In addition, we provide debt listing services on various exchanges (TISE, LSE, Euronext) and manage ongoing compliance for SPVs with listed debt. Our services also include a range of escrow and cash administration solutions. Each of our administration teams manages its own portfolio, covering both individual clients and large corporate structures. 

As a Senior Administrator, you will oversee the management of various clients within your portfolio. Your responsibilities may include client onboarding, setting up charitable trusts, incorporating companies, processing transactions, and handling all corporate secretarial tasks throughout the life cycle of a special purpose vehicle (SPV), from establishment to dissolution. You will also be expected to contribute to the development of Administrators and Trainees within the team by appropriately delegating tasks and offering necessary training

Some of the things you will be doing:

• Be responsible for the administration of a portfolio of structures and ensure clients are managed effectively including:
  • Preparation of board packs, minutes of meetings & resolutions
  • Attendance at board meetings
  • Review and comment on legal documentation
  • Review of financial statements and liaise with accountants and auditors
  • Prepare documentation for incorporations & dissolutions to include all associated onboarding (risk and due diligence) & offboarding requirements
  • Preparing payment packs
  • Ensure client records are updated with all correspondence on a daily basis
  • Produce and submit all statutory returns
• Work with your team members to manage your client portfolio, providing guidance using our internal processes
• Pro-actively take on additional responsibilities and administration tasks to support your manager and our clients
• Develop to become an expert in technical matters and share this knowledge with members of your team
• Our orphan SPVs are all owned by charitable or purpose trusts and your role will also include trust administration, including the processing of annual charitable distributions
• Maintain client documents with integrity and confidentiality
• Communicate openly with clients
• Be responsible and approachable when given tasks by other team members and delegating your own client work
• Suggest new ideas on how to improve the efficiencies of various daily tasks as you see them
• Take care and establish good relationships with all clients, intermediaries, suppliers and colleagues 
• Drive personal development using all resources available at CSC 
• Accurately record all time spent dealing with client matters to ensure the clients are correctly invoiced

What technical skills, experience, and qualifications do you need:

• Be able to deal with tasks independently & use own initiative
• Must be committed and driven to achieving excellence for themselves and their clients
• Confident communicator with both clients and colleagues 
• Strong academic background and hold or be studying towards an appropriate professional qualification
• Be proactive and forward thinking
• Studying towards professional qualification i.e. ICSA/ STEP