Job Description

Job Title:    Receptionist/Office Admin

Jurisdiction:    Guernsey

Department:    Facilities

About Us

Suntera Global is a leading international provider of corporate, trust, tax, accounting, and fund administration services. Respected and trusted as a professional partner by a broad range of corporate, private, and institutional clients worldwide, we are continually looking for opportunities to evolve our business while providing clients with the best possible services.

About the Role

Duties and Responsibilities:

To carry out a range of office related tasks taking responsibility for delivering accurate work within tight deadlines, this will include giving an efficient and courteous reception service.

• Provide switchboard cover
• Check in visitors to the office and making tea and coffee if required
• Check in and log couriers
• Arrange outgoing post and couriers
• Open, sort, scan, date and pass post to appropriate administrator
• File and save all communication and documentation into INVU
• Respond to a diverse range of ad-hoc queries
• Undertake other administration tasks and provide cover as required where training has been received
• Provide an efficient and accurate filing service
• Provide general office service duties
• Order catering such as tea, sugar and sandwiches etc
• Room bookings
• Update the weekly absence list

• Complete EQ batching (training will be provided)
• Such other duties as required by the Head of Facilities

About You

Skills and Requirements:

• Good interpersonal skills
• High level of organisational and prioritisation skills
• High degree of flexibility and willingness to help others
• Friendly and professional manner
• Good level of skill in the use of standard Microsoft applications (Word, Excel, Outlook)
• Ability to work under pressure and meet deadlines with a high degree of accuracy
• Good level of written and oral communication skills enabling effective contact at all levels both internal and external
• Ability to work on own initiative
• Demonstrate adaptability and flexibility in order to cope with the ever-changing demands of the role

Key People

The team members, line managers and hiring managers the candidate may interact with during the hiring process and on the job.

• Lisa Johnston – Head of Facilities