JOB DESCRIPTION

JOB TITLE Manager, Funds & Corporate JOB LEVEL B2

DEPARTMENT Funds & Corporate

REPORTING TO Director

JURISDICTION Guernsey

OAK SUMMARY Oak Group is a leading provider of Fund Administration, Private Client and Corporate Services. The Group is headquartered in Guernsey and has offices in Jersey, Mauritius, and the Isle of Man. Our clients range across high-net-worth individuals, families, corporate institutions and asset managers. Oak employs over 220 people, the majority of whom are qualified as accountants, corporate secretaires, and fiduciary professionals. We prioritise continuous growth and development of our people, recognising that their success is the foundation of excellent client service and business growth. Oak has a new ownership structure whereby it will be owned by a standalone company, Opera. The majority shareholder is Stephen Lansdown, co-founder of Hargreaves Lansdown, the U.K.’s largest stock broking firm and a member of the FTSE 100. Oak is privately owned with a fully-aligned strategy for growth and transformation. Our vision is long-term and extensive and will allow us to plot a strategic arc. Our holistic strategy includes investing into cutting-edge technology and data management tools, investing into back- office simplification to improve client and employee experience, extensive training for our team, and continually enhancing our employee value proposition all to align staff and shareholder interest and fuel a constant drive for sustainable excellence and growth. Oak is committed to this exciting journey. JOB SUMMARY This is a diverse role which is pivotal to business success and is integral in establishing the reputation of Oak as a client focused business who meet and exceed client expectations. The role is to lead a small team, within the corporate team of the Guernsey Funds business, supporting team members to work individually and collaboratively. KEY RESPONSIBILITES

Member of the management team Overall leadership and management responsibility for Shareholder Services and Valuations &

Administration staff Review and organisation of workload within the team Attend client meetings and board meetings as may be required Attend and contribute to internal operational, management and compliance meetings Reviewing valuations, investor communications and distributions Originating, checking and authorising transactions (payment of invoices and other expenses) Liaison with clients, property managers and other connected parties Working in accordance with Company procedures; compliance with appropriate laws and regulations Completing and inputting time in the time billing system on a daily basis Completing any other duties as may be required from time to time in accordance with the

requirements of the role, team and evolving nature of the function In all aspects of your role, display and adhere to our corporate values and behaviours

Line Management Responsibilities

JOB DESCRIPTION

Employee Signature:_____________________________________ Date:_____________________ Employee Name: ________________________________________

Guide, support, encourage and develop team in line with Oak’s People Management Framework

KEY COMPETENCIES & SKILLS

Proven experience within a senior funds and corporate position, especially in respect of broad administration matters, governance services, fund accounting and financial statements preparation

Ability to lead and motivate a team Knowledge of relevant accounting, legal and regulatory matters affecting funds under administration Excellent verbal & written communication skills Ability to work under pressure Strong computer skills, including Outlook, Word, Excel and accounting platforms

KEY BUSINESS PARTNERS

Internal directors External directors Clients Regulatory Business and Compliance Teams Global Service Centre Group Functions (finance, People & Culture, IT)

JOB DESCRIPTION

JOB TITLE Client Accountant

DEPARTMENT Funds & Corporate

REPORTING TO Director, Client Accounting

JURISDICTION Guernsey

OAK SUMMARY Oak Group is a leading provider of Fund Administration, Private Client and Corporate Services. The Group is headquartered in Guernsey and has offices in Jersey, Mauritius, and the Isle of Man. Our clients range across high-net-worth individuals, families, corporate institutions and asset managers. Oak employs over 220 people, the majority of whom are qualified as accountants, corporate secretaires, and fiduciary professionals. We prioritise continuous growth and development of our people, recognising that their success is the foundation of excellent client service and business growth. Oak has a new ownership structure whereby it will be owned by a standalone company, Opera. The majority shareholder is Stephen Lansdown, co-founder of Hargreaves Lansdown, the U.K.’s largest stock broking firm and a member of the FTSE 100. Oak is privately owned with a fully-aligned strategy for growth and transformation. Our vision is long-term and extensive and will allow us to plot a strategic arc. Our holistic strategy includes investing into cutting-edge technology and data management tools, investing into back- office simplification to improve client and employee experience, extensive training for our team, and continually enhancing our employee value proposition all to align staff and shareholder interest and fuel a constant drive for sustainable excellence and growth. Oak is committed to this exciting journey.

JOB SUMMARY

To provide fund accounting and financial reporting services to a portfolio of clients. Preparation of periodic financial reporting in accordance with relevant accounting and industry standards and providing assistance and advice on accounting related matters generally. Liaison with clients and auditors as necessary. Reporting to the Client Accounting Director.

KEY RESPONSIBILITES The post holder will be responsible for:

Preparation of financial statements in accordance with recognised GAAP and relevant reporting requirements

Supervising and reviewing the production of periodic management accounts, management reports and other reporting requirements from trial balances in accordance with agreed timetables. Assisting in preparation as required

Ensuring that all day to day matters required to be completed are performed in a timely and satisfactory manner including monitoring tasks

Providing advice and assistance to administration staff on accounting and bookkeeping matters Providing accounting information and advice to Client Directors as required Liaison with clients, including attendance at board meetings Accurate time recording

JOB DESCRIPTION

Employee Signature:_____________________________________ Date:_____________________ Employee Name: ________________________________________

Supporting the audit process to ensure the completion of milestones and deadlines Maintaining and developing knowledge of private equity and fund accounting matters Preparation/review of regulatory capital monitoring calculations Ad hoc financial reporting tasks Understanding and complying with appropriate jurisdictional laws and regulations Understanding and complying with anti-money laundering regulations Carrying out all duties in accordance with company procedures and regulatory requirements Establishing good working relationships with colleagues and clients Completing any other duties as may be required from time to time in accordance with the

requirements of the role, team and evolving nature of the function In all aspects of your role, display and adhere to Oak’s visions and values

KEY COMPETENCIES & SKILLS

Relevant accounting qualification – ACA, ACCA or equivalent / proven relevant experience

Experience of IFRS and UK GAAP

Relevant industry experience

Experience of supervising, guiding and coaching staff

Strong working knowledge of laws, rules and regulatory environment

Able to communicate effectively - both verbally and in writing with clients and colleagues

Able to monitor and provide guidance on accounting matters and best practice to junior members of

the team

Comfortable with technology and can adapt to various bespoke systems

Excellent organisational skills

Ability to meet deadlines

Understands the importance of consistently delivering high standards in a customer service role

Applies a flexible attitude to working hours and team needs

KEY BUSINESS PARTNERS

Clients – Boards and investment managers/advisors Auditors Directors Administration and Valuations team

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Senior Fund Accountant Reports to: Fund Accounting Managers

About the Fund Accounts team:

We are Guernsey’s venture capital specialists and our Fund Accounts team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund accounting. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

The Senior Fund Accountant acts as a key point of contact for a portfolio of active Venture Capital funds under the direction of a manager. The Senior Fund Accountant will be expected to provide accurate, well-presented client deliverables (including accounts and quarterly/ monthly reporting) within the agreed deadlines in accordance with the policies and procedures of the Fund and HFL as well as supporting the wider fund team.

Key Responsibilities:

• Be a key point of contact for clients, auditors and other third parties.

• Be responsible for a portfolio of venture capital funds, which includes ensuring that deadlines (both internal and external) are met including preparing bank reconciliations, bookkeeping of all transactions, call and distributions workings etc.

• Maintain accurate financial records on Investran and Acumen, ensuring information is up to date.

• Prepare call and distribution calculations and notices.

• Prepare carried interest and other calculations (management fees etc.)

• Prepare investment schedules, management accounts, regulator reports and annual audited accounts in accordance with IFRS/FRS102 within the set timeframe and escalate any issues to managers.

• Attend to investor and client queries and review responses prepared by junior members of the fund accounting team

• Maintain responsibility for all regulatory and statutory filings of the Funds and ensure that all the required documents are prepared for HFL and General Partner Board Meetings

• Liaise and provide information to tax advisors for the preparation of annual tax reporting for investors and to remain accountable for their deliverables. This includes distribution of the annual tax reporting to the investors.

• Review tasks completed by more junior members of the fund accounting team, including external

communications

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential.

• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• Hold or a recognised professional qualification such as ACCA, ACA and/or a minimum of 3 years relevant experience in finance

• Ability to understand and interpret fund documentation, GFSC regulations, including the Protection of Investors law and anti-money laundering regulations.