Yacht Ownership Administrator – Guernsey

Praxis is an independent, leading provider of bespoke private wealth, corporate administration and yacht services to companies, individuals and families across the world.

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive. Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our Yacht Services team works with clients, captains and crew, providing an efficient, informed and personal service. We provide a fast-paced, rewarding environment and opportunities to work with a variety of global clients formulating and delivering the most appropriate, long-term solutions for owners of both private and commercial yachts.

Job summary:

We are looking for a trainee who is enthusiastic to learn a number of new skills. None of the skills below are a requirement for the role, we are more interested to find someone who is willing to listen and continuously improve themselves with a supportive team. Full training will be provided.

Working in support of the Yacht Ownership team providing day-to-day client support as well as internal operational support.

Provide administrative support on all aspects of day-to-day yacht administration. This includes yacht sales and purchases, charters, insurance, third party appointments, fiscal arrangements, payment, cash cards, invoicing, daily communications with owners, intermediaries and crew by phone, e-mail and video conference.

Job accountabilities:

· Prepare letters and documents for various stakeholders.

· Prepare minutes and resolutions, POAs etc and ensure these are logged and filed appropriately (using DMS).

· Management of the Ownership calendar, a central diary reminder system to capture key recurring and non-standard tasks, and issue reminders to relevant staff.

· Assist with onboarding clients or transfers to/from other corporate service providers; co-ordinate completion of the Onboarding Checking and compile the Relationship Permanent File (alongside colleagues) for new cases.

· Initial screening and rationalising any matches prior to onboarding.

· Maintain accurate data on internal systems and platforms.

· Co-ordinate preparation and/or renewals of various Yacht Ownership documents.

· Preparation of Beneficial Owner Declarations and/or Certificates of Incumbency for various counterparties.

· Collation of minutes particularly relating to Overseas Providers of Registered Office/Registered Agent (RORA) services.

· Updating ERP systems with any client changes and management of key activities ensuring systems are up to date for new, existing and closing clients.

· Administration of Yacht Services Guernsey Statutory Book, including non-Yacht Ownership clients (e.g. PCC employment cells).

· Other tasks will include other administrative tasks relating to the team itself and other statutory requirements particularly in Guernsey.

Minimum education and experience

· Ideally educated to ‘A’ Level standard, or beyond

Required skills

While the following skills and knowledge are desirable, they are not essential for the role as a full training programme will form part of the role. We are keen to encourage applications from candidates wishing to embark on a new career path.

· Desirable to have corporate and fiduciary knowledge and experience from Trust and Corporate background.

· Compliance and regulatory knowledge.

· Process driven with ability to review and improve internal policies and procedures.

· Knowledge of Yachts (desirable, although not essential).

Additional Information

In addition, all our team members are expected to be committed to our core values:

· We inspire

· We listen

· We trust

· We succeed together