Firstcall Recruitment Engagement Hub

Administrator or Senior Administrator - Real Estate

Jersey

Permanent

Full-time

Job ID:

62294

Published date:

08/09/2025

Summary

Administrator/Senior Administrator - Real Estate Services

At Ogier, we are deeply committed to fostering an open and progressive work environment, where our people-first culture continuously supports and enhances career development. Under the supervision of a senior team member, the successful candidate will work with team members in

delivering a range of corporate administration services to a varied portfolio of clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe.

Key Responsibilities

· The formation and ongoing administration of a portfolio of companies

· Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records

· Processing of bank payments, reconciliation of payment logs and approvals

· Production and circulation of invoices, fee collection and chasing debtors

· Pro-actively take on and support additional responsibilities and administration tasks as required by your manager or clients

· Supervise and assist in the training of Trainee Administrators and provide feedback and identify any additional training needs to your direct manager

· Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service

Skills, Knowledge and Expertise

· 1+years’ relevant Real Estate experience

· Strong academic background, preferably Bachelor’s degree or equivalent. Ideally working towards or holding a professional qualification such as ICSA

· Excellent written and verbal communication skills

· Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage

· Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations

· Experience working with both Jersey and Guernsey structures

· Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative

· Must be committed and driven to achieving excellence for themselves, their clients and their team

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

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Manager / Assistant Manager - Company Secretary

Guernsey

Permanent

Full-time

Job ID:

62460

Published date:

08/09/2025

Summary

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Company Secretary Reports to: Director

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

This role is responsible for providing company secretarial services to a portfolio of clients and to HFL and its subsidiaries. The role will include ensuring compliance with corporate governance codes, principles of best company secretarial practice, Guernsey Registry filings, liaison with other jurisdictions registered agents regarding registry filings and ensuring HFL’s policies and procedures are adhered to.

Key Responsibilities:

• To convene and attend Board meetings, quarterly Fund and HFL meetings and ad hoc meetings as they arise.

• To liaise with Board members and other relevant parties in respect of meeting arrangements. • To manage the timely preparation of agendas, action points and minutes arising from each meeting. • To coordinate the preparation of board packs and their timely circulation and dispatch to directors • Arranging the signing of minutes within set timeframes • To provide company secretarial support for the set-up of corporate entities and GP’s in various

jurisdictions as well as maintaining company records, share and registrar functions.

• To ensure the funds and HFL meet their on-going statutory requirements. • Maintain statutory registers including minute books. • Guernsey registry filings including annual validations for all fund entities administered by HFL. • Relevant updates to registries in various jurisdictions. • To ensure that statutory filings and payment of fees are completed within statutory time frames. • To ensure adherence to good corporate governance principles concerning all Company Secretarial

Matters. This includes an annual review of the Code of Corporate Governance and highlighting any proposed efficiencies

Personal attributes:

• An organised self-starter with the ability to work independently and accurately under pressure and to deadlines.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential • First class business writing skills and ability to learn new systems quickly • The ability to keep clear and concise records and pro-active in establishing new processes to improve

efficiencies • Track record of Professionalism and Discretion when dealing with sensitive Board matters

Qualifications and expertise:

• A least 5 years’ working in a Company Secretarial area, fund administration or similar environment.

• Knowledge of the local regulatory framework.

• Qualified ICSA or a similar professional qualification

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Assistant CRM, Fund Services

Guernsey

Permanent

Full-time

Job ID:

61298

Published date:

02/09/2025

Summary

Assistant Client Relationship Manager - Guernsey

About The Role.

The Assistant Client Relationship Manager will take pride in helping to manage client expectations and helping to provide efficient, timely and high-quality administration services. The role holder will assist the team in ensuring our clients are serviced in an effective and pro-active manner.

Your duties will include:

Assisting the team in providing a high level of professional service to a varied portfolio of client relationships and attending generally to fund and corporate structures
Processing payments and ensuring that trackers, logs and checklists are updated and maintained throughout the process
Working with other team members in the preparation for board meetings, assisting in drafting reports, collation of papers etc
Attending client board meetings, with a more senior individual
Assisting in the drafting of the board meeting agenda, drafting simpler minutes and written resolutions
Working with the team in assisting that the company boards adhere to good governance, in order to gain a good understanding of what good governance is and when it needs to be applied
Liaising with professional third-party firms and/or Directors as required
Assisting in the processing of Capital Calls and Distributions – monitoring the flow of cash and reconciling bank accounts accordingly
Assisting in the processing of documentation relating to investment transactions
Liaising with various parties through transactions or corporate actions
Adhering to Suntera’s operating procedures and internal policies
Being proactive in supporting company-wide objectives
Ensuring you and your team comply with regulatory and legal requirements
Any other ad-hoc tasks and responsibilities as assigned to you by your Manager

About you.

Skills and Requirements:

Prior office or administrative experience, particularly in a financial services environment is desirable but not essential
To be willing to start studying towards an appropriate qualification
Good grasp of oral and written English
Working knowledge of Word, Excel and Outlook
Communication skills
Presentation skills
Customer service skills
Interpersonal skills
Organisational skills
Ability to manage priorities and multiple deadlines in a dynamic and proactive way

Personal qualities

Integrity
Inspires client and team confidence
Adaptable and versatile
Assertive and confident
Discrete and tactful
Emotional resilience
‘Can do’ attitude
Role model
Appropriate office conduct and attitude to work

This is an exciting opportunity to join a growing team and develop new ways of working, where you will have the opportunity to input into the evolution of our business processes on an ongoing basis. The training and career opportunities that come as standard with a dynamic and rapidly growing group of companies, will allow you to develop both professionally and personally.

Read More Apply Now

Client Relationship Manager - Corporate Services

Elizabeth House, Guernsey

Permanent

Full-time

Job ID:

61331

Published date:

02/09/2025

Summary

Senior Client Relationship Manager or Client Relationship Manager

Department: Corporate.

About The Role.

The individual will take pride in managing client expectations and providing efficient, timely and high-quality administration services. The role holder will be part of a team responsible for servicing a portfolio corporate entities. They will be acting as a key contact for these entities and ensure that our clients are serviced at the highest level in an efficient, effective and pro-active manner. In addition to liaising directly and independently with the clients, they would be expected to liaise directly with any third parties and board members. The individual will, upon passing the probationary period, be a signatory and take ownership at this appropriate level. Both roles are responsible for managing the day-to-day relationships of the portfolio of clients in conjunction with their colleagues. A Senior/Client Relationship Manager will be expected to be able to deal with more complex clients and may have line manager responsibilities and be expected to assist with training of more junior team members.

Your duties will include:

· Working with colleagues to manage day to day relationships and activities of a portfolio of clients

· Providing a high level of professional service to a varied portfolio of client relationships and attending generally to corporate structures

· Preparation for and attending board meetings

· Drafting board meeting agenda, minutes and written resolutions

· Assisting the company boards in ensuring good governance

· Liaison with professional 3rd party firms as required

· Processing of documentation relating to investment transactions

· Liaison with various parties through transactions or corporate actions

· Adhering to Suntera’s operating procedures and internal policies

· Being proactive in supporting company-wide objectives

· Be a team player, and work well in an open, transparent team

· Ensuring you and your team comply with regulatory and legal requirements

· Any other ad-hoc tasks and responsibilities as assigned to you by your Manager

About you.

Skills and Requirements:

· A minimum of 2 years’ experience in a Company Admin/Fund Admin or Company Secretarial role

· No qualification required but ideally should hold or be willing to study or studying, CGI or equivalent

· Good grasp of oral and written English

· Working knowledge of Word, Excel and Outlook

· Communication skills

· Presentation skills

· Customer service skills

· Interpersonal skills

· Organisational skills

· Ability to manage priorities and multiple deadlines in a dynamic and proactive way

Personal qualities

· Integrity

· Inspires client and team confidence

· Adaptable and versatile

· Assertive and confident

· Discrete and tactful

· Emotional resilience

· ‘Can do’ attitude

· Role model

· Appropriate office conduct and attitude to work

This is an exciting opportunity to join a growing team and develop new ways of working, where you will have the opportunity to input into the evolution of our business processes on an ongoing basis. The training and career opportunities that come as standard with a dynamic and rapidly growing group of companies, will allow you to develop both professionally and personally.

Read More Apply Now

Senior Manager - Corporate Secretarial - FTC

Guernsey

Contract

Full-time

Job ID:

61994

Published date:

01/09/2025

Summary

Senior Manager – Corporate Secretarial – Fixed Term Contract

EMPLOYMENT TYPE: Fixed Term

DEPARTMENT: Fund Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

ROLE OVERVIEW

PURPOSE OF JOB

To make a significant contribution to managing the Company Secretarial team, holding responsibility and autonomy for ensuring a high level of service delivery to Guernsey funds (some of which are listed) and corporate structures. Ensuring that all team members are well managed, developed and motivated to thrive in their role.

To be responsible for all aspects of Company Secretarial from governance through to attendance at board meetings, preparing and filing related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC cosec community.

MAIN RESPONSIBILITIES AND DUTIES

· Responsible for the performance of the corporate secretarial team and high-quality Secretarial service delivery to our Guernsey clients in accordance with the constitution documents, service level agreements, fund documentation and applicable statutory and regulatory requirements.

· Develop and enhance long-term relationships with clients, their advisers and intermediaries.

· Ensuring the Company Secretarial function delivers to agreed scope and timescales to include drafting of the SLA’s and monitoring KPIs.

· Draft/Review of board papers, ensure board packs are assembled and distributed to client boards in a timely manner.

· Attend and minute board meetings, travelling to client locations as required.

· Draft/Review other company materials including D&O Insurance proposal forms, announcements and statutory filings, as appropriate.

· Keep clients’ records up to date and ensure all statutory registers are maintained.

· Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate.

· Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.

· Monitoring changes in legislation and the regulatory environment and listing requirements, taking appropriate action as required for clients ensuring all activities undertaken follow these requirements.

· Liaising with external regulators and advisers, such as lawyers and auditors and any other third parties as required.

· To continuously improve personal skills through self-development and maintain personal development records.

· Provide any other duties as defined or deemed necessary by our clients or by management.

· Assist with the production/enhancement, where necessary, of relevant policies and procedures.

· Remain aware of the obligations for the reporting of unusual transactions.

· Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation.

· Adhere to CPD requirements in accordance with qualification level and in-house procedures.

· Adhere to JTC core values and expected behaviours.

ESSENTIAL REQUIREMENTS

· Excellent technical knowledge of fund regulations and listing rules of the various stock exchanges.

· Strong leadership skills to demonstrate the ability to manage and develop strong relationships with team members.

· Strong at interacting and building professional relationships with client boards and other advisers.

· Can demonstrate a high level of attention to detail, analytic and report writing skills.

· Preferably applicants will hold / or be working towards obtaining relevant industry qualifications (ICSA), with a preference for Associate status (ACIS).

· Excellent organisational skills.

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Trainee Fund Administrator

Guernsey

Permanent

Full-time

Job ID:

62061

Published date:

01/09/2025

Summary

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking/parking rota • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Trainee Fund Administrator Reports to: Fund Administration Manager

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same. About this role:

As part of our trainee programme, a Trainee Fund Administrator will study towards a professional qualification and assist with the day-to-day administration of our fund clients under the direction of a manager.

Key Responsibilities:

• Assist with all aspects of the administration of our fund clients (including VC funds, management companies and associated fund vehicles).

• Assist with the processing fund operations including, inputting payments, preparing receipt packs and

processing investor changes.

• Assist with the maintenance of investor and fund records in the relevant systems.

• Assist with company secretarial matters including preparation of minutes, board packs and reports.

• Assist with other ad-hoc client requests or other duties as required by the team, including project work.

Personal attributes:

• Strong organisation and communication skills are key.

• Good computer literacy and problem-solving skills are essential.

• A desire to learn and commitment to studies is required and will be supported as part of the trainee programme.

Qualifications and expertise:

• Some office-based experience would be beneficial but is not essential for this entry level position.

• English and maths GSCEs (or equivalent) are essential.

• A-levels preferred

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility an...
As part of our trainee programme, a Trainee Fund Administrator will study towards a professional qualification and assist with the day-to-day administration of our fund clients under the direction of a manager.

Read More Apply Now

Fund Administration Assistant

Guernsey

Permanent

Full-time

Job ID:

62062

Published date:

01/09/2025

Summary

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital World.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking (rota basis) • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Fund Administration Assistant Reports to: Manager

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

The Fund Admin Assistant acts as an integral support for the team and will work across the full portfolio of clients under the direction of a Manager. This is a back office role with a focus on supporting our fund administration team, rather than being in contact with clients, but involves close interaction with the fund administration and accounting teams.

Key Responsibilities:

• Processing payments of invoices, capital calls, distributions in line with internal checklists and procedures

• Completion of investor updates in our systems, in line with policy and procedure

• Assisting the team with collation of due diligence document requests

• Assist in company secretarial matters including collation of documents for board packs

• Responsibility for saving and maintaining documents in our document management system in line with

procedures

• Attend to other ad-hoc client requests or other duties as required by the team, including project work

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.

• Good communication, team-work and interpersonal skills to develop strong working relationships with colleagues

• Good computer literacy skills are essential.

• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• A minimum of 1 years’ experience in an administration environment

• Ability to understand and follow procedures

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility an...
The Fund Admin Assistant acts as an integral support for the team and will work across the full portfolio of clients under the direction of a Manager. This is a back office role with a focus on supporting our fund administration team, rather than bein...

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Group Head of Funds and Corporate Services

London OR Jersey

Permanent

Full-time

Job ID:

61761

Published date:

01/09/2025

Summary

Group Head of Funds and Corporate Services - London, Jersey

The Group Head of Corporate & Funds is responsible for the strategic leadership, management, and oversight of the global Corporate & Funds division. This role is pivotal in driving the development and execution of the division’s strategy, ensuring regulatory compliance, operational excellence, and exceptional client service. The role holder will lead the expansion of products and services in line with the Group’s strategic objectives and play a key role in shaping and promoting the commercial proposition. As a highly visible, market-facing leader, they will represent the business externally, foster relationships with key clients and intermediaries, and inspire the team to do the same.

Job accountabilities:

Strategic Leadership:

Drive the development and implementation of the global Corporate & Funds strategy in alignment with the Group’s overarching goals.

Lead the creation and execution of robust business plans to achieve performance outcomes.

Commercial Proposition & Market Engagement

Collaborate with the marketing and business development team to define and evolve the commercial proposition, ensuring it reflects market needs and differentiates the business.
Lead thought leadership initiatives, including content development, event participation, and industry engagement.
Act as the external face of the Corporate & Funds division, representing the business in the market and building its profile.
Develop and maintain strong relationships with key clients, intermediaries, and industry stakeholders.
Champion a market-facing culture within the team, encouraging proactive relationship management and commercial awareness.

Regulatory Compliance:

Ensure processes and procedures are designed and implemented in accordance with applicable laws and regulations across all jurisdictions where Praxis operates.
Monitor and adapt to changes in legal and regulatory environments to maintain compliance.

Team Leadership and Development:

Provide leadership and direction to the internal Corporate & Funds teams, maximising their effectiveness while maintaining high-quality client experiences.
Lead, inspire, and mentor the Service Line Management and Leadership team to achieve their full potential.
Foster a culture of continuous improvement and professional development within the team.

Client Relationship Management:

Drive the achievement of business development goals through proactive management and development of key client relationships.
Identify and capitalise on cross-selling opportunities and contribute to the development of targeted marketing and sales activities.

Service Delivery:

Oversee service delivery teams to ensure high-quality and timely delivery of services to clients.
Drive design, implementation, and continuous enhancement to service delivery models that meet client expectations and operational standards, while fostering a culture of innovation and continuous improvement.

Performance Management:

Be responsible for the overall delivery of service line targets and manage the ongoing financial performance of the division
Manage the performance of the Corporate & Funds division, holding the team accountable for meeting financial and operational targets as defined in the budget and business plan.
Utilise key performance indicators to monitor progress and drive improvements.

Leadership and Management:

Demonstrate effective leadership and management skills, setting a high standard for the team.
Encourage a collaborative and innovative working environment, promoting best practices and operational excellence.

Minimum education and experience

Minimum 15 years within a Corporate Services / Fund Provider
Hold Professional Qualification Level 7 as appropriate

Required skills:

Proven experience in a senior leadership role within the corporate services, fund administration or financial services industry.
Extensive knowledge of regulatory requirements and compliance within the corporate services and funds sector.
Excellent leadership, team-building, and interpersonal skills.
Demonstrated ability to manage and develop client relationships.
Strong financial acumen and experience in managing budgets and financial targets.
Strategic thinker with demonstrated ability to conceptualise and translate strategy into every day working
Excellent communication, presentation, and leadership skills
Excellent quantitative, analytical, and problem-solving skills, along with the ability to apply those skills to resolve client requirements.
An understanding of business dynamics and challenges together with a sound understanding of operational functions and commercial awareness
Excellent planning and organisational skills along with the ability to tackle multiple workstream while meeting tight deadlines.

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Senior Fund and Investment Administrator

Guernsey

Permanent

Full-time

Job ID:

61959

Published date:

01/09/2025

Summary

RS July 2024 - 1 -

Date: August 2025

Company: Cannon Asset Management Limited

Role: Fund & Investment Administration Senior Administrator

Reports to: Manager, Operations

Type: Permanent

About Cannon Asset Management

Cannon Asset Management Limited (CAM) is a financial and fiduciary services business registered and

regulated in Guernsey. CAM’s direct parent is Stenham Trustees Limited and Stenham Cannon Group

Limited is the ultimate holding company. CAM comprises a group of companies providing fiduciary services

to trusts, companies, private individuals, and funds. CAM was established in Guernsey on 16 May 1997.

The Role

This is an opportunity to become part of a successful Fund and Investment administration team providing fund

administration as well as individual discretionary portfolios to a global array of private clients, companies and

intermediaries.

It will require a disciplined and ambitious individual to join the team, who has worked in a fast-moving

professional environment and possesses a broad spectrum of skills, some of which are listed below.

Key Responsibilities

The role is involved in all aspects of fund and investment administration but not limited to:

• Trade orders

• Payments

• Bookkeeping

• Reconciliations

• Client risk review/assessments

• Maintaining various internal spreadsheets and accounting systems

• CDD/AML collection, review & supply

• Fund valuations (including but not limited to Guernsey and Cayman Islands) regulated schemes

• Shareholder transactions

• Fund Custodian/Auditor liaison

• Compliance and regulatory returns

• Assisting with project work as required

• Monitoring and dealing with/allocating central email box’s

• Oversite of team members

RS July 2024 - 2 -

Skills, Competencies & Experience

• 5 years’ experience in a funds and or investments

• Highly numerate

• Strong written and verbal communication skills

• Ability to work to tight deadlines with high attention to detail

• Able to work both individually and as part of a team

• Spreadsheet knowledge (Excel), including writing formulas

• Offshore Investment Environment – offshore funds and tax issues

• Understanding of securities and bank settlement processes

• Strong PC literacy

• Strong people skills with the ability to lead a team

• Microsoft Office – Word / Excel (ability to program using formulas) / Outlook / Powerpoint

Terms & Conditions:

Salary: TBA.

Hours: 09:00 to 17:00 with 1 hour for lunch

Holiday: 25 days per annum, increasing to 26 days after three years, 28 days after five years and

30 days after ten years’ service.

Pension: 8.5%

Medical: AXA PPP

Other benefits: Annual Discretionary Bonus

Contact

Rachael Saul/Jude Harris at recruitment@stenhamci.com

01481 716387

mailto:recruitment@stenhamci.com

Read More Apply Now

Senior Business Support Analyst

Guernsey

Permanent

Full-time

Job ID:

62095

Published date:

01/09/2025

Summary

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital and Private Client world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Critical Illness cover • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking on a rota • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Senior Business Support Analyst

Reports to: Business Support Manager

About the Business Support Team team:

We provide administrative support to the business in relation to compliance, onboarding and monitoring to both licensed investment business and fiduciary business, to include the following:

About this role:

Key Responsibilities:

• Assist with Onboarding/take on of new clients and entities in both the fund and fiduciary/trust areas of the business – undertaking collation and review of CDD, preparation of RRA, identifying where further

information is required and ensuring clear and timely communication with the relevant areas of the business.

• Act as a liaison between the Business support and Compliance teams.

• Monitor outstanding CDD deficiency tasks in Acumen from Take on and RRA reviews providing regular

MI updates to the Business Support Manager/Assistant Manager.

• Preparation of periodic reviews (RRAs).

• Compliance advice and support – assist with queries from the business regarding AML/CFT obligations of the business and its clients.

• Policies and procedures and Controls (PCC’s) – assist in establishing and maintaining policies,

procedures and controls. Support the implementation of these policies and procedures.

• Implement efficiencies – challenge the processes and suggest changes, work flows to enhance the business’ service delivery/risk management.

• Compliance Culture and training – promote a positive compliance culture through relevant training and

educational activities, including attending relevant seminars and conferences and keeping up to date with changes to legislation.

• Register and record keeping – managing client data on various systems and maintaining accurate and timely records.

• Assist with, and on occasion, take the lead on, various project work as required.

• Act as a mentor to junior staff under the supervision of a manager.

Personal attributes:

• Excellent communication and interpersonal skills with the ability to work within a team. • Strong IT capabilities, especially to adapt to new systems quickly. • Self-motivated, organised and able to work to deadlines. • Good problem-solving skills and a pragmatic approach to solving problems. • High levels of accuracy.

Qualifications and expertise:

• 2-3 years relevant experience in private equity/venture capital and or fund/investments/Fiduciary business.

• Good knowledge of compliance and regulatory and AML/CFT environments.

We provide administrative support to the business in relation to compliance, onboarding and monitoring to both licensed investment business and fiduciary business, to include the following:

Read More Apply Now

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