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Employee Name: ________________________________________

Senior Corporate Administrator – Jersey

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, banks, and regulatory and tax authorities (as applicable)
• Ensure regulatory and statutory filings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with the audit of corporate entities.
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level or an accountancy qualification)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of company and partnership laws and an understanding of trusts would be beneficial
• Computer literacy skills are essential
• Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Assistant Manager, Corporate Services (FTC 9 months) - Guernsey

We’re looking for an experienced Assistant Manager to join our Corporate Services team in Guernsey. This role involves managing the day-to-day administration of a portfolio of client structures, primarily private equity and real estate investment entities. You’ll be working closely with internal teams and external advisors to ensure high standards of service and compliance with local regulations.

Key Responsibilities:

• Portfolio Management: Administer a portfolio of complex client structures, ensuring accuracy and timeliness across all tasks.
• Team Support: Assist Managers and Directors in overseeing team deliverables and maintaining service quality.
• Stakeholder Liaison: Communicate with lawyers, accountants, tax advisors, banks, and other CSC offices.
• Governance & Documentation: Maintain up-to-date case files, draft meeting minutes, and ensure timely sign-off of accounts.
• Client Communications: Countersign standard correspondence and attend board meetings as required.
• Financial Oversight: Manage invoicing and debt recovery for your portfolio and support team billing when needed.
• Compliance: Action review points and ensure regulatory obligations are met.
• Leadership & Development: Foster strong communication within the team and stay informed on industry developments.

Your Profile:

• Industry Experience: Proven experience in regulated finance or professional services, particularly in private equity and real estate administration.
• Leadership Skills: Strong organisational and supervisory capabilities.
• Professional Qualifications: ICSA/CGI, STEP or equivalent, or qualified by experience.
• Technical Proficiency: Confident with IT systems and tools relevant to the role.
• Growth Mindset: Proactive in personal development and staying current with industry trends.

Senior Administrator, Corporate Services - Guernsey

The Senior Administrator will assist in the day-to-day administration of a portfolio of client structures comprising a mixture of private equity and real estate investment structures. All fiduciary services are provided in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Group’s Guernsey regulatory licenses. 

 The Key Responsibilities for the role are noted below and as a Senior Administrator you will be expected to undertake any such duties that are deemed a reasonable requirement, for example, participating in projects that are related to the role. In addition, you will be required to participate in business and social events organised for staff.

Your responsibilities

• Working closely with the team, assisting in the administration of a portfolio of clients structures in a time pressured environment;
• Liaise with lawyers, accountants, tax advisors and banks as well as other CSC offices;
• Provide support to other team members in respect of correspondence preparation and general administrative duties;
• Ensure that all client files are up to date and that Minutes and Meeting Notes have been drafted accurately with an appropriate level of detail; 
• Ensure that fee collection and chasing/collection of debtors is completed in a timely manner;
• Liaise, as needed, with the Accounts Team in respect of annual accounts for Corporate Service clients, as requested;
• Action any compliance review points in a timely manner; and
• Drive development by using all learning and development resources available (My CSC Learn).

What technical skills, experience and qualifications do you need:

• Able to demonstrate good organisational and time management skills whilst providing a first-class client services;
• Prior relevant experience in regulated finance or professional services;
• Sound educational background, i.e. A Level/Baccalaureate or equivalent. GCSE Grade in English and Mathematics; 
• Proven experience in a similar role;
• Either part qualified or willingness to study toward a full professional qualification such as ICSA/CGI
• Possess a solid understanding of the business and regulations applicable;
• Demonstrate strong technical IT skills.

Director – Fund Administration - Jersey

The purpose of this role is to provide strategic leadership, operational oversight, and commercial direction for the fund administration function. As a Director, you will be responsible for ensuring the efficient delivery of high-quality fund administration services, leading a team of professionals, building strong client relationships, driving regulatory compliance, and contributing to the growth and profitability of the business. This role is pivotal in shaping the operational strategy, ensuring client satisfaction, and maintaining the firm’s market reputation.

Key responsibilities include:

• Lead and oversee the fund administration department, ensuring delivery of accurate and timely services across a portfolio of complex fund structures across the alternatives sector.
• Act as a senior point of contact for key client relationships, managing high-value accounts and ensuring consistent service excellence in line with Belasko’s Client Service model.
• Develop and implement departmental strategy in alignment with broader business goals, including resource planning, workflow management, and service innovation.
• Ensure compliance with the Guernsey Financial Services Commission (GFSC) regulations, anti-money laundering (AML) laws, and other local regulations governing financial services to include internal policies and procedures.
• Guide the preparation and approval of fund administration deliverables, including (but not limited to) financial reporting, administration, governance, regulatory, tax and legal matters.
• Play a leading role in new business proposals, client pitches, and onboarding of complex structures.
• Monitor team performance, productivity, and professional development; provide coaching, feedback, and succession planning.
• Work cross-functionally with accounting, legal, compliance, and operations teams to ensure integrated service delivery.
• Drive continuous improvement in systems, processes, and controls to increase efficiency and manage operational risk.
• Ensure all mandatory training, including AML/CFT/PF and Bribery and Corruption, is completed on a timely basis.
• Ensure team adherence to internal controls, risk management procedures, and service level agreements.
• Contribute to board-level reporting and participate in internal governance committees as required.
• Stay abreast of market trends, regulatory developments, and client needs, ensuring the business remains competitive and responsive.
• Collaborate with directors and other senior stakeholders on local and group-wide strategic initiatives, systems implementation, and policy development.
• Ensure team adherence to internal controls, risk management procedures, and service level agreements.
• Ensure financial discipline to include timely completion of timesheets, client billing, debt collection and recoverability analysis, and lead on any remedial / improvement actions required.
• Ensure relevant professional qualifications are maintained through the appropriate professional body CPD requirements and recorded.
• Act as a director on client and internal boards.
• To ensure that sufficient time is devoted to the discharge of executive director responsibilities.
• Dotted line reporting to Group Head of Funds.

Qualifications & Experience:

• Must hold Table 4 professional qualification (e.g., STEP, TEP, ICSA, ACCA, LLB).
• Minimum 10–12 years’ experience in fund administration or financial services, with at least 5 in a senior management or leadership capacity.
• Deep knowledge of fund structures and fund administration practices, particularly in alternative asset classes.
• Previous or current approval by a financial services regulator in a Prescribed Role.
• Demonstrated experience in managing large teams, overseeing client portfolios, and leading operational strategy.
• Proven track record of building and sustaining senior client relationships and supporting business growth.
• Familiarity with fund administration systems (e.g., Investran, eFront, Allvue) and workflow tools.

Skills Required:

• Strategic mindset with strong commercial acumen and decision-making capabilities.
• Excellent leadership and people management skills with the ability to inspire high performance.
• Strong technical understanding of fund accounting, administration, and regulatory frameworks.
• Outstanding client relationship skills and stakeholder management abilities.
• Exceptional communication and presentation skills, both written and verbal.
• High attention to detail, with a commitment to accuracy, risk management, and compliance.
• Adaptability and resilience in a dynamic, high-growth environment.

Fund Administrator/Senior Fund Administrator – Guernsey - R129271

A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a close team to ensure deliverables are met.

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers a very large client with an active investment portfolio across multiple fund products.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of client bespoke tasks, completion of investment administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

 The key responsibilities of the role include:

•             Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties including working closely with the client to resolve queries and other teams within NT to ensure completion of client deliverables.

•             Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes performed in their systems.

•             Support the monitoring of assigned mailboxes, completing tasks assigned by the senior fund administrator or management.

•             Support other team members with workloads and rotate tasks on a regular basis.

•             Investments: Create and maintain investment and portfolio records in the client’s bespoke systems, including preparing and processing of purchases and disposals; recording of income receipts; monitoring receipt of monthly or quarterly valuations and understanding other types of complex investment transactions and restructurings.

•             Fund operations: Undertake daily cash management duties, bookkeep valuations in structures, perform periodic reconciliations and prepare invoice coding for all fund products.

•             Client reporting: Develop client specific knowledge to facilitate the preparation of regular reporting for the client’s senior management, finance, investor relations and deal team. This includes having detailed understanding of fund structures and the investment portfolio across fund products.

•             Investor reporting: Complete adhoc queries for investors where qualitative data forms a part of the response; and other stakeholder reporting: support preparation and review of reports within set deadlines.

•             Risk management & efficiencies: To identify efficiencies and areas for improvement to reduce risk and become more efficient; ensuring that technology available is being fully utilized in the most efficient manner; working with technology to resolve any issues and improve processes; ensure full and proper reporting to your manager of any operational issues and where delays are expected to flag any service delivery issues as early as possible; and ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

The successful candidate will benefit from having:  

• Previous experience of fund administration of private equity funds, credit funds or perpetual funds is necessary;
• The ideal candidate would have business or financial services qualification or studying for same;
• Be computer literate with proven ability to learn new systems and processes, with data literacy skills advantageous;
• Possess excellent organisation skills with the ability to handle multiple priorities, escalating issues where necessary;
• Have customer service orientation with a concern for quality including being effective in the use of a variety of communication methods;
• Ability to problem solve and be a team player.

Job Title: Client Director / Executive Director

Location: Guernsey (with regular travel to Switzerland)
Reports to: Board of Directors

About the Role

We are seeking a high-calibre Client Director / Executive Director to join our senior leadership team within a privately owned, independent licensed Guernsey-based fiduciary company. This role will be central to the ongoing growth and management of a key group of, high-value corporate clients specialising in assetization — including issuer securitisation products, bankables, non-bankables, real assets, and digital assets.

The successful candidate will play a dual role: serving as primary client relationship lead, while also acting as a board-level executive responsible for contributing to the strategic direction and performance of the business.

Key Responsibilities

Client Relationship Management

• Act as the primary point of contact and escalation for a dedicated portfolio of sophisticated corporate clients.
• Manage and nurture strong relationships with clients and their underlying stakeholders, often across multiple jurisdictions and time zones.
• Coordinate with internal teams to ensure timely, efficient, and high-quality service delivery across administration, accounting, and project functions.
• Ensure a deep understanding of each client's structure, purpose, and strategic objectives.

Technical and Regulatory Oversight

• Provide expert guidance on the structuring and administration of:
  • Guernsey PCCs, ICCs, and SPVs
  • Cayman SPCs and SPVs
• Maintain a strong working knowledge of asset-backed product structuring, related-party arrangements, and regulatory compliance considerations.
• Liaise with legal counsel, compliance, and other service providers to ensure sound corporate governance and adherence to all relevant laws and regulations.
• Oversee certain regulatory processes, including consent applications to the GFSC.

Leadership and Board Responsibilities

• Act as an Executive Director on the board of the primary license holder, contributing to the overall governance, management, and performance of the company.
• Serve as an ‘A’ signatory, assuming appropriate fiduciary and operational responsibilities.

Commercial & Strategic Contributions

• Take accountability for revenue targets and business growth within your client segment.
• Lead cost control initiatives and ensure operational efficiencies are realised.
• Support the strategic development of new business opportunities and service lines.
• Contribute to broader company goals, including innovation in digital assets and technology-driven service delivery.

Requirements

Experience & Skills

• Excellent interpersonal and relationship management skills.
• Strong technical understanding of securitisation structures, asset-backed products, and relevant corporate vehicles (PCCs, ICCs, SPVs).
• Working knowledge of Guernsey and Cayman regulatory environments.
• Familiarity with the roles of legal advisors, custodians, auditors, and other service providers in complex corporate structures.
• Knowledge of digital assets is advantageous, though not essential.
• High level of commercial acumen and proven ability to meet revenue and growth targets.
• Strong understanding of compliance frameworks and governance standards.

Other Requirements

• Ability to travel regularly to Switzerland and potentially other jurisdictions as required.