Administrator / Senior Administrator, Fund Solutions - Jersey 

We’re looking for an Administrator / Senior Administrator to join our Fund Solutions team in Jersey. This role will suit someone with experience in fund administration who enjoys working with complex structures and values client service. You’ll be a key point of contact for a portfolio of venture capital, private equity, and fund-of-fund clients, with a focus on life sciences, healthcare, and infrastructure.

Key Responsibilities:

• Meeting Coordination: Co-ordinate, prepare and present agendas and board packs for quarterly and ad-hoc meetings. 
• Payment Processing: Support the organisation, review, and execution of client payments. 
• Investor Communications: Manage the distribution of investor updates and scheduled reporting. 
• Operational Oversight: Maintain logs for invoices, static data, investor queries, and meeting minutes. 
• System Implementation: Contribute to the rollout of new internal systems. 
• Billing & Invoicing: Lead on client invoicing and scheduled billing. 
• Audit Support: Assist with interim and annual audits for client entities. 
• Client Service: Respond to investor and client queries professionally and promptly. 
• Team Contribution: Take on additional responsibilities as needed by clients or your manager.

Your Profile:

• Experience: Previous experience in a similar fund administration role. 
• Qualifications: Working towards or holding ICSA (or equivalent) is preferred. 
• Initiative: Able to work independently and take ownership of tasks. 
• Commitment: Driven to deliver high standards for clients and colleagues. 
• Mindset: Proactive and forward-thinking approach.

Fund Administrator - Fund of Funds - Guernsey

Reports to the Financial Reporting Manager

As part of our Fund of Funds team, this highly numerical position will see you carry out routine day-to-day administration and accounting of a substantial portfolio of fund structures for one of the Group’s largest institutional clients under the direction of a Financial Reporting Manager.

Key Responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA Fundamental Skills level or ACA Professional level)
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey work rights. Unfortunately, we are not able to offer visa sponsorship for this role

Payment Officer - Guernsey

Details

The Payment Officer acts as an integral support for the team and will work across the full portfolio of clients under the direction of a manager. This is a back-office role with a focus on supporting our fund administration team, rather than being in contact with clients, but involves close interaction with the fund administration and accounting teams.

Key Responsibilities:

• Processing payments of invoices, capital calls, distributions in line with internal checklists and procedures
• Completion of investor updates in our systems, in line with policy and procedure
• Assisting the team with collation of due diligence document requests
• Responsibility for saving and maintaining documents in our document management system in line with procedures
• Attend to other ad-hoc client requests or other duties as required by the team, including project work

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.
• Good communication, team-work and interpersonal skills to develop strong working relationships with colleagues
• Good computer literacy skills are essential.
• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• A minimum of 1 years’ experience in an administration environment
• Ability to understand and follow procedures

Accountant – Fund Accounting - Basingstoke

About the role

The purpose of this role is to deliver client accounting deliverables for private equity, private credit and/or real estate fund structures.

Key responsibilities include:

• Reviewing a range of financial transactions processed by Junior Accountants;
• Bookkeeping financial transactions for a defined portfolio (more complex than for Junior Accountants);
• Preparing bank reconciliation and general ledger reconciliation;
• Preparing Treasury and liquidity reporting;
• Bridging facility management and compliance reporting;
• Preparation of drawdown and distribution notices for the funds;
• Supporting the tax advisor with the preparation files to support VAT and Corporate tax returns;
• Completion of investor queries as a key part of investor relations support;
• Preparation of periodic management accounts;
• Preparation quarterly investor reports;
• Preparation of audited and unaudited annual accounts;
• Working closely with other service providers such as auditors, tax advisors and lawyers;
• Following firm’s risk management and quality control procedures at all times including adherence to checklists;
• On the job training and supervision of junior members of team;
• Proactively planning work to meet agreed deliverables;
• Project work to drive positive change and improvement to policies and procedures.
• As experience increases you will have an opportunity to take on more responsibility in day to day delivery for a portfolio.

Qualifications & Experience:

• Studying towards an accounting qualification (ACA/ACCA/CIMA)
• Prior experience in illiquid alternative investment funds administration, such as private equity, private debt and/or real estate funds is preferred.
• Awareness of Technical accounting for Private Capital Funds (e.g FRS 102) preferred
• Experience of the use of Allvue, Investran or eFront an advantage
• Proficiency of Microsoft Office suite (Word, Excel, Outlook).
• Strong attention to detail, ability to prioritise and plan effectively

Skills Required:

• Dynamic and motivated attitude;
• Commitment to best-in-class standards;
• Must be a self-starter & able to work independently;
• Integrity, honesty and professionalism;
• Excellent oral and written communication skills;
• Taking ownership for planning and structuring your delivery to achieve client deadlines;
• You will be comfortable operating in a client facing environment, thriving under pressure to achieve deadlines;
• Proactive, solution focused and self-sufficient;
• Ability to achieve goals and deadlines whilst juggling different priorities.

Senior Fund Administrator - Private Equity - Jersey

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory fillings are made in timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI or equivalent)
• Relevant experience in a financial services setting. Experience in the Funds industry would be preferred
• A good understanding of local regulatory framework
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Employee Signature:_____________________________________      Date:_____________________

Employee Name: ________________________________________

Senior Corporate Administrator – Jersey

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, banks, and regulatory and tax authorities (as applicable)
• Ensure regulatory and statutory filings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with the audit of corporate entities.
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level or an accountancy qualification)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of company and partnership laws and an understanding of trusts would be beneficial
• Computer literacy skills are essential
• Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts