Fund Accountant – Private Equity

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle.

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.

Join our journey and discover what makes us the bright alternative.

About the role:

Reports to the Financial Reporting Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

This highly numerical position will see you carry out routine day-to-day administration and accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA or ACA)
• 2+ years of relevant experience, ideally in a Financial Services setting
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey working rights. Unfortunately, we are not able to consider candidates based overseas for this position

Aztec will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Trainee Fund Administrator / Fund Administrator - Guernsey

The Fund Services Administrator will support the administration of a portfolio of funds and investment companies under supervision, ensuring accurate, timely delivery of investor and fund services in line with Client Service Agreements and applicable Guernsey regulations. This role involves daily operational tasks including general administration, liaison with various related parties (i.e. client, directors, investors, advisers etc), payments, investor servicing, KYC/CDD support, and company secretarial activities. The role is ideal for someone beginning a career in fund administration who is motivated to learn, study for professional qualifications, and develop technical and client-facing skills. 

 

Key Responsibilities

• Support the administration of a portfolio of funds and investment companies, ensuring accurate record-keeping and adherence to service agreements and regulatory requirements.
• Liaise professionally with fund sponsors, investment advisers, brokers, bankers, auditors, lawyers, property advisers, agents, and shareholders.
• Process payments and banking transactions following Fund Department checklists and approved external banking platforms.
• Assist in the preparation and distribution of shareholder statements, investment manager reports, and statutory returns.
• Support the opening of bank accounts and maintenance of investor files, shareholder registers, and statutory documentation.
• Assist with investor distributions, drawdowns, and investor transactions under supervision, ensuring accuracy and timely execution.
• Work with Compliance to request, review, and collate investor CDD/KYC documentation and monitor outstanding compliance review points.
• Arrange, attend, and minute client board and shareholder meetings (scheduled and ad-hoc) and assist with follow-up actions.
• Undertake work relating to Company Secretarial matters, including the update of statutory records, completion of filings within the Guernsey Registry and general work involved with maintaining the good corporate standing of clients.
• Work with the Administration and Company Secretarial Teams regarding processing client investment and investor transactions, ensuring these are dealt with accurately, with attention to detail and in a timely manner;
• Provide general administrative support to the team, including correspondence preparation, document management, and promoting clear, transparent communication within the team.

Required Qualifications

• Sound educational background (A Level/Baccalaureate or equivalent) with GCSE (or equivalent) in English and Mathematics.
• Strong organisational skills, attention to detail, and the ability to manage competing deadlines while delivering a high standard of client service.
• Demonstrable IT proficiency, including Excel and standard office productivity tools; comfortable learning banking and fund administration platforms.
• Willingness to study toward a professional qualification such as a Certificate in Fund Administration (or similar) and actively develop technical skills.
• Good written and verbal communication skills and ability to work effectively within a team environment.
• Eligibility to live and work in Guernsey.

Preferred Qualifications

• Previous experience or internships in fund administration, trust company operations, or financial services.
• Familiarity with Guernsey fund structures and basic knowledge of relevant regulatory and compliance requirements.
• Experience using investor servicing platforms, payment systems, or reconciliation tools.
• Progress toward or interest in professional qualifications (e.g., Certificate in Fund Administration, CISI, ACCA).

Client Relationship Manager 2 - Private Equity - Jersey

As a Manager / Manager II (Band 3), you will be responsible for the leadership of a team or project, driving process improvement, operational excellence and contributing towards broader team strategies. This will be achieved through leading, motivating and coaching a team that is focused on outcomes, being open-minded and embracing change whilst valuing diverse perspectives and channelling a 'can-do' attitude. You will support business and people growth through connecting and collaborating across the business to enable Aztec's future ambitions.

Key responsibilities:

• Act as first point of contact for a limited number of alternative investment fund and corporate structures within a team 
• Co-ordinate legal, tax and other professional advice 
• You will build strong customer relationships with existing and new clients and other external parties, gaining insight into their needs and delivering customer-centric solutions also  ensuring we meet our requirements
• Oversee client board meetings and shareholders meetings 
• Act as a “B” level authorised signatory on the client bank accounts, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional  quality service is provided to clients and outside contacts
• Be in charge of your team’s profit and loss account, including responsibility for the working capital of your clients
• Supervise and assist in the training and development of staff
• Participate in the appraisal process for members of staff

Skills and experience 

• 4 – 5 years alternative investment fund administration experience or similar, supported by a relevant professional qualification (ICSA Diploma level or equivalent would be a plus) 
• Ideally experience in coaching, supervising and supporting more junior team members 
• Previous use of eFront, Viewpoint and Yardi would be advantageous 
• Microsoft packages

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Salary Range:

£61,200.00 - £91,800.00

Senior Fund Administrator, Private Equity – Guernsey - R149447

An opportunity has arisen within Northern Trust’s Private Equity Operations team. This role sits within the administration team and supports the delivery of a high‑quality service to Private Equity clients, including complex structures and active investment portfolios.

The Consultant (Senior Fund Administrator) will work closely with internal teams and Investment Advisors, managing cash management, investor administration, and client deliverables, while ensuring deadlines, controls, and KPIs are met.

Key Responsibilities:

Client & Operational Delivery

• Act as a primary point of contact for clients, Investment Advisors, and third parties
• Develop a strong understanding of client structures and bespoke requirements
• Deliver and coordinate key client tasks, including complex and project‑based activities
• Work collaboratively with internal teams to ensure timely delivery of all client outputs
• Resolve complex operational queries and escalate issues as required

Fund & Investor Administration

• Perform end‑to‑end investor administration including capital calls, distributions, transfers, closings, tax reporting, and audit confirmations
• Manage daily and ad‑hoc cash management, FX processing, invoice payments, loan facility amendments, and monthly reconciliations
• Undertake AML/KYC reviews, including higher‑risk investors
• Carry out signatory responsibilities, including review and approval of bank‑related updates

Team & Oversight Responsibilities

• Manage assigned mailboxes and prioritise workload effectively
• Support and review the work of junior team members
• Provide on‑the‑job training and assist with task rotation across the team

Company Secretarial & Governance

• Attend board meetings and prepare minutes
• Support SPV formation and ongoing entity administration
• Ensure adherence to constitutional documents, internal controls, and company policies

Risk, Controls & Process Improvement

• Identify process improvements and operational efficiencies
• Ensure effective use of systems and technology
• Work with Compliance and Legal to maintain regulatory compliance
• Escalate service delivery risks and operational issues appropriately
• Act as a subject matter expert and support departmental initiatives as required

Skills & Experience

• Previous experience as a Senior Fund Administrator, ideally with signatory responsibility
• Strong understanding of fund administration and Private Equity structures
• Excellent organisational skills with the ability to manage multiple priorities
• Strong analytical and problem‑solving capability
• Confident communicator, including presenting to small groups
• Advanced Excel skills; Investran experience an advantage
• Industry knowledge of financial instruments, regulations, and local laws
• Business or financial services qualification (or working towards) desirable
• Self‑motivated team player, able to work under pressure with minimal supervision

Trainee Fund Administrator (August Intake) - Guernsey

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

As part of our trainee programme, a Trainee Fund Administrator will assist with the day-to-day administration of our fund clients under the direction of a manager and have the opportunity to study towards of professional qualification if of interest. 

Key Responsibilities:

• Assist with all aspects of the administration of our fund clients (including VC funds, management companies and associated fund vehicles).
  
• Assist with the processing fund operations including, inputting payments, preparing receipt packs and processing investor changes.
  
• Assist with the maintenance of investor and fund records in the relevant systems.
  
• Assist with company secretarial matters including preparation of minutes, board packs and reports.
  
• Assist with other ad-hoc client requests or other duties as required by the team, including project work.

Personal attributes: 

• Strong organisation and communication skills are key.
  
• Good computer literacy and problem-solving skills are essential.

• A desire to learn and commitment to studies is required and will be supported as part of the trainee programme.

Qualifications and expertise: 

• A-Level qualifications/equivalent or University education.
  
• English and maths GSCEs (or equivalent) are essential.