Imperium – Fund Services

Trainee / Fund Administrator

Overall Role Objective  

To assist with the provision of efficient, timely and high-quality administration services to a portfolio of fund  administration clients.   

Day-to-Day Responsibilities  

• Assist with the administration of a varied portfolio of Guernsey domiciled regulated, listed, and  unregulated structures.  

• Support the preparation of capital transactions, investor communications, and maintaining investor  details.  

• Assist with company secretarial work such as convening board meetings, preparing agendas, and  taking minutes. 

• Provide support with client due diligence for new and existing clients.  

• Assist with FATCA/CRS reporting  

• Assisting with regulatory and statutory fillings 

• Process banking transactions, payment instructions, and bookkeeping under supervision.  

• Work closely with colleagues to develop technical knowledge and industry understanding.  

• Update timesheets daily and ensure all administrative activities comply with company policies.    

Qualifications & Requirements  

• Strong written and verbal communication skills.  

• Excellent attention to detail and ability to prioritise tasks effectively.  

• Willingness to study towards a relevant professional qualification (e.g., ICSA, Certificate in Fund  Administration).  

• Positive attitude and eagerness to learn.  

• Sound educational background with proficiency in English and Mathematics.  

• Good interpersonal skills and able to develop strong working relationships with colleagues, clients,  and intermediaries.

Fund Accountant – Private Equity

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle.

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.

Join our journey and discover what makes us the bright alternative.

About the role:

Reports to the Financial Reporting Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. This is a great opportunity for someone with some relevant work experience, and who has ideally started their professional qualifications, to join a progressive employer that can provide you with a challenging career and exceptional learning and development opportunities!

This highly numerical position will see you carry out routine day-to-day administration and accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA or ACA)
• 2+ years of relevant experience, ideally in a Financial Services setting
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey working rights. Unfortunately, we are not able to consider candidates based overseas for this position

Aztec will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Client Relationship Manager 2 - Private Equity - Jersey

As a Manager / Manager II (Band 3), you will be responsible for the leadership of a team or project, driving process improvement, operational excellence and contributing towards broader team strategies. This will be achieved through leading, motivating and coaching a team that is focused on outcomes, being open-minded and embracing change whilst valuing diverse perspectives and channelling a 'can-do' attitude. You will support business and people growth through connecting and collaborating across the business to enable Aztec's future ambitions.

Key responsibilities:

• Act as first point of contact for a limited number of alternative investment fund and corporate structures within a team 
• Co-ordinate legal, tax and other professional advice 
• You will build strong customer relationships with existing and new clients and other external parties, gaining insight into their needs and delivering customer-centric solutions also  ensuring we meet our requirements
• Oversee client board meetings and shareholders meetings 
• Act as a “B” level authorised signatory on the client bank accounts, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional  quality service is provided to clients and outside contacts
• Be in charge of your team’s profit and loss account, including responsibility for the working capital of your clients
• Supervise and assist in the training and development of staff
• Participate in the appraisal process for members of staff

Skills and experience 

• 4 – 5 years alternative investment fund administration experience or similar, supported by a relevant professional qualification (ICSA Diploma level or equivalent would be a plus) 
• Ideally experience in coaching, supervising and supporting more junior team members 
• Previous use of eFront, Viewpoint and Yardi would be advantageous 
• Microsoft packages

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Salary Range:

£61,200.00 - £91,800.00

Senior Fund Administrator, Private Equity – Guernsey - R149447

An opportunity has arisen within Northern Trust’s Private Equity Operations team. This role sits within the administration team and supports the delivery of a high‑quality service to Private Equity clients, including complex structures and active investment portfolios.

The Consultant (Senior Fund Administrator) will work closely with internal teams and Investment Advisors, managing cash management, investor administration, and client deliverables, while ensuring deadlines, controls, and KPIs are met.

Key Responsibilities:

Client & Operational Delivery

• Act as a primary point of contact for clients, Investment Advisors, and third parties
• Develop a strong understanding of client structures and bespoke requirements
• Deliver and coordinate key client tasks, including complex and project‑based activities
• Work collaboratively with internal teams to ensure timely delivery of all client outputs
• Resolve complex operational queries and escalate issues as required

Fund & Investor Administration

• Perform end‑to‑end investor administration including capital calls, distributions, transfers, closings, tax reporting, and audit confirmations
• Manage daily and ad‑hoc cash management, FX processing, invoice payments, loan facility amendments, and monthly reconciliations
• Undertake AML/KYC reviews, including higher‑risk investors
• Carry out signatory responsibilities, including review and approval of bank‑related updates

Team & Oversight Responsibilities

• Manage assigned mailboxes and prioritise workload effectively
• Support and review the work of junior team members
• Provide on‑the‑job training and assist with task rotation across the team

Company Secretarial & Governance

• Attend board meetings and prepare minutes
• Support SPV formation and ongoing entity administration
• Ensure adherence to constitutional documents, internal controls, and company policies

Risk, Controls & Process Improvement

• Identify process improvements and operational efficiencies
• Ensure effective use of systems and technology
• Work with Compliance and Legal to maintain regulatory compliance
• Escalate service delivery risks and operational issues appropriately
• Act as a subject matter expert and support departmental initiatives as required

Skills & Experience

• Previous experience as a Senior Fund Administrator, ideally with signatory responsibility
• Strong understanding of fund administration and Private Equity structures
• Excellent organisational skills with the ability to manage multiple priorities
• Strong analytical and problem‑solving capability
• Confident communicator, including presenting to small groups
• Advanced Excel skills; Investran experience an advantage
• Industry knowledge of financial instruments, regulations, and local laws
• Business or financial services qualification (or working towards) desirable
• Self‑motivated team player, able to work under pressure with minimal supervision

Senior Corporate Administrator – Jersey

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, banks, and regulatory and tax authorities (as applicable)
• Ensure regulatory and statutory filings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with the audit of corporate entities.
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level or an accountancy qualification)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of company and partnership laws and an understanding of trusts would be beneficial
• Computer literacy skills are essential
• Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts