Senior Administrator / Assistant Manager, Funds Company Secretarial - Jersey 

About the role

As a Senior Administrator / Assistant Manager, you’ll join a dedicated team supporting the delivery of Company Secretarial services to Private Equity fund structures. You’ll assist the Manager and contribute to wider team initiatives and projects that enhance service delivery and operational efficiency.

 Key Responsibilities:

• Meeting Management: Organise and attend client board and committee meetings, prepare board packs, draft minutes (from basic to complex), and follow up on action points.
• Minute Drafting & Review: Draft and review minutes for private equity, real estate and fund of funds clients. Support junior team members with minute writing and provide mentoring.
• Company Secretarial Records: Maintain accurate and up-to-date company secretarial records, including changes to directors, officers, shareholders, and beneficial owners.
• Corporate Documentation: Prepare share certificates, stock transfer forms, annual confirmation statements and other relevant documentation.
• Company Formation & Terminations: Assist with company formations, liquidations, dissolutions, and strike-offs.
• Legal & Regulatory Compliance: Request notarised/legalised documents, liaise with HM Greffier and other agents, and manage alterations to company M&As.
• Client Relationship Management: Build strong relationships with clients, intermediaries, and internal teams. Ensure clear communication and accurate record-keeping.
• Team Collaboration & Development: Mentor junior colleagues, delegate tasks appropriately and contribute to a culture of collaboration, knowledge sharing, and continuous improvement.
• Financial Oversight: Record time accurately for billing purposes.

Your profile

• Qualifications: CGI qualification, or equivalent (or working towards).
• Experience: Previous experience in a similar role within financial services, ideally with exposure to Jersey and non-Jersey entities.
• Skills: Strong minute writing, attention to detail, organisational skills, and a proactive mindset.
• Attributes: Professional, approachable, and committed to delivering high standards of service and governance.

Fund Administrator - Fund of Funds - Guernsey

Reports to the Financial Reporting Manager

As part of our Fund of Funds team, this highly numerical position will see you carry out routine day-to-day administration and accounting of a substantial portfolio of fund structures for one of the Group’s largest institutional clients under the direction of a Financial Reporting Manager.

Key Responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA Fundamental Skills level or ACA Professional level)
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey work rights. Unfortunately, we are not able to offer visa sponsorship for this role

Payment Officer - Guernsey

Details

The Payment Officer acts as an integral support for the team and will work across the full portfolio of clients under the direction of a manager. This is a back-office role with a focus on supporting our fund administration team, rather than being in contact with clients, but involves close interaction with the fund administration and accounting teams.

Key Responsibilities:

• Processing payments of invoices, capital calls, distributions in line with internal checklists and procedures
• Completion of investor updates in our systems, in line with policy and procedure
• Assisting the team with collation of due diligence document requests
• Responsibility for saving and maintaining documents in our document management system in line with procedures
• Attend to other ad-hoc client requests or other duties as required by the team, including project work

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.
• Good communication, team-work and interpersonal skills to develop strong working relationships with colleagues
• Good computer literacy skills are essential.
• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• A minimum of 1 years’ experience in an administration environment
• Ability to understand and follow procedures

Accountant – Fund Accounting - Basingstoke

About the role

The purpose of this role is to deliver client accounting deliverables for private equity, private credit and/or real estate fund structures.

Key responsibilities include:

• Reviewing a range of financial transactions processed by Junior Accountants;
• Bookkeeping financial transactions for a defined portfolio (more complex than for Junior Accountants);
• Preparing bank reconciliation and general ledger reconciliation;
• Preparing Treasury and liquidity reporting;
• Bridging facility management and compliance reporting;
• Preparation of drawdown and distribution notices for the funds;
• Supporting the tax advisor with the preparation files to support VAT and Corporate tax returns;
• Completion of investor queries as a key part of investor relations support;
• Preparation of periodic management accounts;
• Preparation quarterly investor reports;
• Preparation of audited and unaudited annual accounts;
• Working closely with other service providers such as auditors, tax advisors and lawyers;
• Following firm’s risk management and quality control procedures at all times including adherence to checklists;
• On the job training and supervision of junior members of team;
• Proactively planning work to meet agreed deliverables;
• Project work to drive positive change and improvement to policies and procedures.
• As experience increases you will have an opportunity to take on more responsibility in day to day delivery for a portfolio.

Qualifications & Experience:

• Studying towards an accounting qualification (ACA/ACCA/CIMA)
• Prior experience in illiquid alternative investment funds administration, such as private equity, private debt and/or real estate funds is preferred.
• Awareness of Technical accounting for Private Capital Funds (e.g FRS 102) preferred
• Experience of the use of Allvue, Investran or eFront an advantage
• Proficiency of Microsoft Office suite (Word, Excel, Outlook).
• Strong attention to detail, ability to prioritise and plan effectively

Skills Required:

• Dynamic and motivated attitude;
• Commitment to best-in-class standards;
• Must be a self-starter & able to work independently;
• Integrity, honesty and professionalism;
• Excellent oral and written communication skills;
• Taking ownership for planning and structuring your delivery to achieve client deadlines;
• You will be comfortable operating in a client facing environment, thriving under pressure to achieve deadlines;
• Proactive, solution focused and self-sufficient;
• Ability to achieve goals and deadlines whilst juggling different priorities.

Senior Fund Administrator - Private Equity - Jersey

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory fillings are made in timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI or equivalent)
• Relevant experience in a financial services setting. Experience in the Funds industry would be preferred
• A good understanding of local regulatory framework
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

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