Employment Opportunity
Assistant Manager – Onboarding
The Company
Albany Trustee Company Limited (“Albany”) has been operating in Guernsey and internationally for
over five decades and enjoys an international reputation as a leading independent and owner managed provider of high-quality fiduciary and corporate services to HNW/UHNW multi-jurisdictional private clients.
Albany has approximately 75 client/family groups, over 250 entities and more than £3 billion of assets under management across a diverse range of asset classes. With a team of approximately 45 people we value our collegiate atmosphere, dynamic executive
management team overseen by an experienced (but relatively young) Board, including a former global Chair of STEP.
With a strong commitment to independence, client service and building long-lasting relationships with clients, colleagues, and advisers alike, Albany seeks to recruit like-minded individuals to join our team.
The Opportunity
Owing to organic growth, we are seeking to recruit resource in our Onboarding team. This integral role will work closely with our Commercial Director and collaboratively with the Fiduciary, CDD and Compliance teams, the postholder will work proactively to onboard new clients
in line with Albany’s policies and procedures. This is a permanent position, we are open to flexible working, reduced hours and/or term-time
working for the right candidate.
Duties, Responsibilities and Tasks
• The role will primarily entail all aspects of onboarding new business to Albany, be it newly establishing structures or the transfer of existing structures being transferred to Albany from retiring trustees / CSPs. To include (but not limited to):-
o Ensure structure charts, CDD verification subjects, Customer Source of Wealth / Source of Funds documentation have been appropriately obtained, documented, signed off, filed and relevant databases completed.
o Attend to / ensure appropriate client agreements, statutory documentation, deeds of
retirement / appointment, director consents etc have been appropriately executed, minuted and saved.
o Attend to / ensure that all necessary records (statutory documents, minute books,
agreements, financial records etc) have been obtained, reviewed and considered in the context of the understood (& documented) rationale, anticipated activity and assets etc. Ensure that the same have been considered, any missing documentation identified and requested, and any actions noted.
o Ensure that all assets have been gathered and appropriately recorded on Albany’s systems and liaise with the investment committee to ensure ongoing monitoring.
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o Collate and review all relevant tax and legal advice and liaise with the Tax Committee and Operations and Compliance Committee to arrange ongoing monitoring.
o Review the minutes/considerations of the Albany Business Committee ensuring any
matters arising / action points have been /are adequately addressed and reported to the ABC.
o Liaise with the Entity Review Team (who conduct on-boarding reviews within six months of a structure being onboarded) to ensure any matters are brought to their
attention and reviews scheduled appropriately. o More generally ensure that the take on process has been followed in accordance with
Albany’s policies and procedures, including completeness and accuracy of Albany’s soft and hard copy records.
o Review, identify & communicate any deficiencies and ensure that these are given due consideration, documented and remedied where possible.
o maintain/reconcile the records of prospective clients and reporting of pipeline clients
on a quarterly basis to the board. o Support the administration teams during the transitional from onboarding to active
business, including support with banking / investment relationship repapering arrangements etc.
The Candidate
A fiduciary professional, ideally with sound compliance experience:
• 5 years+ fiduciary experience
• familiarity with the GFSC Handbook and requirements thereof;
• familiarity with various fiduciary structures (trusts, companies, foundations), identifying customers, key principals and understanding when to apply enhanced measures and enhanced due diligence;
• experience of processing CDD and practical application of enhanced measures and enhanced
due diligence;
• experience of obtaining, analysing, verifying and corroborating Source of Wealth and Source of Funds information and concisely summarising and evidencing such;
• awareness and appreciation of risk indicators, identifying and mitigation of the same and
implementing risk based CDD measures;
• analytical and communication skills;
• strong organisational skills working in a proactive, methodical and intelligent manner; and
• experience of Acumen and/or Laserfiche, or equivalent databases (although this is not essential).
Application Process
Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com
All applications will be treated in the confidence.
Diversity and Inclusion Statement
We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that,
owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.