Compliance Manager

Bourse Trust Company Limited

Job Overview:

We are seeking a skilled and dedicated Compliance Manager to join our team at a well- established trust company based in Guernsey. The ideal candidate will have extensive experience in compliance within the trust and fiduciary services sector. As Compliance Manager, you will be responsible for overseeing the company’s compliance framework, ensuring adherence to all applicable laws and regulations, (in conjunction with the external Compliance Officer/MLCO and MLRO).

Key Responsibilities:

Compliance Management:

• Develop, implement, and maintain the company’s compliance policies and procedures to ensure adherence to relevant local and international regulations, in accordance with the Guernsey Financial Services Commission (GFSC) and other regulatory bodies.

• Act as a subject matter expert on all compliance matters within the company and provide guidance and advice to senior management and staff.

• Monitor and report on the company’s compliance with legal and regulatory requirements, ensuring timely and accurate reporting to relevant authorities.

• Conduct regular risk assessments and audits to ensure compliance with internal controls and identify areas for improvement.

• Oversee the development and delivery of compliance training programs for staff members, ensuring all employees are up to date on current regulations and best practices.

• Responsible for the compliance sign-off of all new business and clients. • Responsible for monitoring complaints. • Oversee the customer due diligence (CDD) process and ensure the timely and accurate

completion of client risk assessments. • Control and oversee completion of the various registers that the company is required to

keep.

Liaison and Reporting:

• Act as the primary point of contact with regulatory authorities, including the GFSC, for all compliance related matters.

• Act as the primary point of contact for the external MLCO/ Compliance Officer and MLRO with regard to compliance issues and matters arising from the CMP testing programme.

• Prepare and submit regulatory reports, including annual compliance reviews, regulatory filings, and other required documentation.

• Prepare Board Reports, as appropriate in conjunction with the external MLCO/Compliance Officer and MLRO.

• Ensure effective communication and coordination with external auditors, legal advisors,

and other stakeholders.

Leadership and Team Management:

• Lead and manage the Compliance and Operations Administrator, providing training, guidance, and support as needed.

• Foster a culture of compliance within the organisation and ensure all staff understand and adhere to compliance policies.

Key Requirements:

• A minimum of 5 years’ experience in a compliance or regulatory role, preferably within the trust, fiduciary, or financial services industry.

• Strong knowledge of Guernsey regulatory framework. • ICA (International Compliance Association) or equivalent qualification in Compliance. • Exceptional communication and interpersonal skills with the ability to advise and

influence stakeholders at all levels of the organisation. • Proven ability to manage multiple projects, prioritising tasks in a dynamic and fast-paced

environment. • High attention to detail, analytical skills, and the ability to identify and mitigate potential

compliance risks.

If you are a proactive and experienced Compliance Manager with a passion for maintaining high compliance standards, we would love to hear from you.

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Administrator Reports to: Private Client Senior Manager

The Private Client Administrator is responsible for a portfolio of clients with oversight from the team manager. The Private Client Administrator is expected to manage efficiently a portfolio of clients by liaising

with clients and third parties, keeping accurate records, including bookkeeping and statutory, and pro- actively resolving tasks.

Key Responsibilities:

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;

• Maintaining electronic and hard-copy client filing and entity database records; • Preparing trustee and board minutes, issue of share certificates and maintenance of

statutory records; • Arranging and recording trust distributions, loans payments, acquisition and disposal

of assets, expenses; • Maintaining asset, nominee and power of attorney registers; • Bookkeeping and bank/asset reconciliations; • Reviewing performance of entity investments; • Assisting with the preparation of annual client entity accounts; • Preparing ad hoc reporting information for clients and advisors; • Assisting with the preparation of administration reviews; • Reviewing quarterly billing and the collection of fees;

• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.

• To meet chargeability targets; • To follow all office and CFC procedures and address CFC reviews in a timely fashion; • To collect fees within one month of billing where possible. • Other ad hoc tasks required from time to time as well as providing cover for team.

Personal attributes:

• Team player. • Good communicational skills. • Attention to detail and able to work to own initiative.

Qualifications and expertise:

• A minimum of 2 years’ experience in the Offshore Trust industry; • Preferably studying STEP or ICSA Diploma; • Willingness to continue further training and develop knowledge as required

Trainee Client Services Accountant The Company Albany Trustee Company Limited (“Albany”) has been operating in Guernsey and internationally for over five decades and enjoys an international reputation as a leading independent and owner managed provider of high-quality fiduciary and corporate services to HNW/UHNW multi- jurisdictional private clients. Albany has approximately 75 client/family groups, over 250 entities and more than £3 billion of assets under management across a diverse range of asset classes. With a team of approximately 45 people we value our collegiate atmosphere, dynamic executive management team overseen by an experienced Board, including a former global Chair of STEP. With a strong commitment to independence, client service and building long-lasting relationships with clients, colleagues, and advisers alike, Albany seeks to recruit like-minded individuals to join our team. The Opportunity The Trainee Client Services Accounts (the ‘TCSA') will assist the accounting team with bookkeeping and preparation of financial statements for a range of Trusts and managed companies. The TCSA will report to the Head of Client Accounting Support will be given to career progression and undertaking relevant professional qualifications. Duties, Responsibilities and Tasks: Bookkeeping:

• Posting of transactions such as purchases, sales, dividends, corporate actions, and accumulation dividends of investment portfolios

• Posting of bank transactions on a monthly basis • Posting of property letting statements • Posting of non-cash transactions • Accurate and timely saving of statements and advices on Laserfische • Bank and portfolio reconciliations on Acumen • Identifying any areas of non-compliance or weakness and breaches • Interacting with Client Services and other teams • Adhering to Albany’s processes, accounting and finance related policies and

procedures and associated checklists Accountancy:

• Assisting with the preparation of client entity financial statements produced in-house • Maintaining accurate financial records • Assisting with audits, tax calculations, and compliance with financial regulations

• Assisting with maintaining loan schedules for all loans of entities under administration

(in lender’s records where both the lending and borrowing entities are under Albany’s administration)

• Updating appropriate systems with the accounts status tasks as required • Assisting with checking ledgers before they go to external accountants for accounts

preparation • Assist the Head of Client Accounting with any ad hoc tasks

Key competencies

• 1 + years’ experience in a financial services or accounts administration role • Use of Excel up to simple formula stage • A team player with strong communication skills • Analytically minded with proven ability to problem solve • Promotes Albany’s philosophies, values and mission statement

PTIA Pro-Active

• Responsive to colleagues, clients, third party intermediaries and new business enquiries

• Open to developing new initiatives and improving client experiences Technical

• Professionally qualified or willingness to undertake such studies • Uses technology effectively, continually evolving policies and procedures • Develops bespoke client reporting skills

Informed

• Embraces development of skill set and knowledge through training, development and experience.

Administration

• Motivated to deliver efficient and effective services Application Process Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com

All applications will be treated in confidence. Diversity and Inclusion Statement We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that, owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Assistant Manager Reports to: Private Client Senior Manager

The purpose of the role is to deliver excellent client administration to a portfolio of client trust and company structures and to support the Trust & Corporate team as required. The job holder will liaise closely with the Trust team, clients and intermediaries. The role encompasses all aspects of administering a portfolio of company and trust structures.

The jobholder will play a leading role in a team of administrators, to whom they will provide guidance, training

and day-to-day assistance. They will help the manager with the smooth running of the team. The Private Client Assistant Manager will also be assigned a client portfolio of their own and should ensure the

highest level of client service is provided by themselves and the team at all times. Key Responsibilities:

• Administration of a portfolio of entities including (but not limited to); e-mail and telephone communication with clients and intermediaries; transactional work; payments; administration of a wide and varied range of asset types; drafting of minutes/resolutions; and preparation of source documents for presentation to the Client Committee.

• Maintaining and building good relationships with clients and intermediaries through quality service.

• Responding to all client communications within 24 hours (including holding replies).

• Preparation for and attendance at virtual, local and occasional UK based client meetings and preparation of the post meeting file note.

• Assisting the Directors and Senior Management with the on-boarding of new business.

• Completion of terminating and outgoing business within 3 months of notification.

• A quarterly review of all time billed to their portfolio.

• Sending OTGL fee invoices to clients within 2 weeks of being issued by the Finance Team.

• Collecting OTGL fees within 1 month of being issued.

• Providing a B level signatory.

• Maintaining and updating Client Profiles and Risk Assessments.

• Keeping client due diligence up to date and compliant.

• Attending to and completion of Tasks within their due date.

• Signing off Periodic Reviews within 3 months of receipt.

• Attendance at monthly Management Meetings and minute taking.

• Delivering relevant Management reports and key information to the Administrators, including updates

on personal targets, following each monthly Management Meeting.

• Presentation of Administrators’ work to the Client Committee.

• Guide, support, encourage and develop team in line with Oak’s People Management Framework.

• Understand and adhere to OTGL Policies and Procedures.

• Completion of timesheets daily and reaching a monthly utilisation target of 65%.

• Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the business.

• In all aspects of your role, display and adhere to Oak’s vision and values.

Personal attributes:

• Good understanding of fiduciary services business including the regulatory requirements.

• Good IT skills, including practical experience of Microsoft Outlook, Word and Excel. • Good written and verbal communication skills.

• Ability to work accurately with good attention to detail.

• A flexible attitude towards work and a willingness to assist other members of the team as required.

• Good time management, prioritisation and organisational skills.

• Demonstrates drive, ambition & willingness to learn.

• A proactive approach to work & the ability to work under own initiative.

Qualifications and expertise:

• Minimum 5 GCSE’s (or equivalent) with English & Mathematics at Grade C or above.

• Minimum 7 years’ experience in an administrative role ideally within Fiduciary

Services.

• Preferably holds a relevant Professional Qualification e.g. STEP, ICSA, ACCA.

Compliance Analyst / Senior Compliance Analyst Albany is looking for an enthusiastic, hard-working and motivated compliance or risk professional to join our Regulatory Compliance Team, either at analyst or senior analyst level. Duties, Responsibilities and Tasks

• Taking ownership for Albany’s compliance monitoring programme, including undertaking testing, compiling test results and ensuring any actions identified are completed

• Overseeing the management of Albany’s Corporate Governance Risk Committee, including setting up meetings, taking minutes and managing actions arising from the meetings

• Assisting the CO/MLCO with quarterly board reporting • Undertaking sanctions screening on Albany’s clients and maintain it’s Sanctions

Screening Register • Contributing to updates of policies and procedures • Responsibility for day-to-day review of regulatory notices and identifying any actions

that Albany may need to undertake to comply with these. • Assisting the Board and CO/MLCO with updates to Albany’s compliance framework

including updating it’s Business Risk Assessments and other key internal documents • Contributing to the maintenance and development of Albany; s Compliance Risk

Assessment • Assisting the CO/MLCO with developing Albany’s compliance staff training plan with the

potential to provide training to staff as required • Providing support with the review and maintenance of Albany’s risk registers • Providing compliance support to staff across the business including the Client Services

Teams and Operational Compliance Team • On occasion, attending Albany’s Business Committee and providing feedback from

compliance for new business cases Nominated Officer (“NO”)

• Potential to take on Albany’s Nominated Officer role following successful completion of probation. This part of the role will include but not be limited to the following:

o Deputise the responsibilities of the MLRO in their absence including receipt, acknowledgment and review of SRAs

o Supporting the MLRO should the need arise. For example, upon receipt of a production order from an applicable regulatory body.

Key competencies

• Relevant compliance or legal qualification such as ICA Certificate or equivalent • 2+ years previous experience in a similar risk based environment • Solid understanding of the GFSC regulatory framework • Analytical approach and mindset • Excellent attention to detail • Strong communication skills

PTIA Pro-Active

• Responsive to colleagues, clients, third party intermediaries and new business enquiries; and

• Open to developing new initiatives and improving client experiences.

Technical • Professionally qualified or willingness to undertake such studies; • Uses technology effectively, continually evolving policies and procedures; and • Develops bespoke client reporting skills.

Informed

• Embraces development of skill set and knowledge through training, development and experience.

Administration • Motivated to deliver efficient and effective services

Application Process Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com All applications will be treated in confidence. Diversity and Inclusion Statement We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that, owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.

Client Accounting Assistant The Company Albany Trustee Company Limited (“Albany”) has been operating in Guernsey and internationally for over five decades and enjoys an international reputation as a leading independent and owner managed provider of high-quality fiduciary and corporate services to HNW/UHNW multi- jurisdictional private clients. Albany has approximately 75 client/family groups, over 250 entities and more than £3 billion of assets under management across a diverse range of asset classes. With a team of approximately 45 people we value our collegiate atmosphere, dynamic executive management team overseen by an experienced (but relatively young) Board, including a former global Chair of STEP. With a strong commitment to independence, client service and building long-lasting relationships with clients, colleagues, and advisers alike, Albany seeks to recruit like-minded individuals to join our team. The Opportunity A key role in the accounting team, the postholder will assist with accounts administration and bookkeeping for a range of Trusts and managed companies. Duties, Responsibilities and Tasks:

• Posting of purchases, sales, dividends, corporate actions, ERI, and accumulation

dividends of investment portfolios; • Accurate and timely saving of statements and advices; • Posting of property letting statements; • Bank and portfolio reconciliations; • Use of Excel up to simple formula stage; • Assisting with the preparation of management information to support the business. This

will necessitate the interrogation of the Group’s accounting and book-keeping systems for the preparation of timely financial and management information for inclusion in Group committee and board packs, regulatory returns, insurance renewals (PII, D&O, Death in Service), Group pension and such other reports as desirable/necessary;

• Identifying any areas of non-compliance or weakness and breaches; • Interaction with Client Services and other teams; and • Adhering to Albany’s processes, accounting and finance related policies and

procedures and associated checklists Key competencies

• Circa. 3 years in a bookkeeping or accounting administration role, ideally from within a Trust or financial services environment;

• A team player with strong communication skills; • Analytically minded with proven ability to problem solve.

PTIA Pro-Active

• Responsive to colleagues, clients, third party intermediaries and new business enquiries; and

• Open to developing new initiatives and improving client experiences. Technical

• Professionally qualified or willingness to undertake such studies; • Uses technology effectively, continually evolving policies and procedures; and • Develops bespoke client reporting skills.

Informed

• Embraces development of skill set and knowledge through training, development and experience.

Administration

• Motivated to deliver efficient and effective services Application Process Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com All applications will be treated in confidence. Diversity and Inclusion Statement We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that, owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.