Employment Opportunity

Assistant Manager – Onboarding

The Company

Albany Trustee Company Limited (“Albany”) has been operating in Guernsey and internationally for

over five decades and enjoys an international reputation as a leading independent and owner managed provider of high-quality fiduciary and corporate services to HNW/UHNW multi-jurisdictional private clients.

Albany has approximately 75 client/family groups, over 250 entities and more than £3 billion of assets under management across a diverse range of asset classes. With a team of approximately 45 people we value our collegiate atmosphere, dynamic executive

management team overseen by an experienced (but relatively young) Board, including a former global Chair of STEP.

With a strong commitment to independence, client service and building long-lasting relationships with clients, colleagues, and advisers alike, Albany seeks to recruit like-minded individuals to join our team.

The Opportunity

Owing to organic growth, we are seeking to recruit resource in our Onboarding team. This integral role will work closely with our Commercial Director and collaboratively with the Fiduciary, CDD and Compliance teams, the postholder will work proactively to onboard new clients

in line with Albany’s policies and procedures. This is a permanent position, we are open to flexible working, reduced hours and/or term-time

working for the right candidate.

Duties, Responsibilities and Tasks

• The role will primarily entail all aspects of onboarding new business to Albany, be it newly establishing structures or the transfer of existing structures being transferred to Albany from retiring trustees / CSPs. To include (but not limited to):-

o Ensure structure charts, CDD verification subjects, Customer Source of Wealth / Source of Funds documentation have been appropriately obtained, documented, signed off, filed and relevant databases completed.

o Attend to / ensure appropriate client agreements, statutory documentation, deeds of

retirement / appointment, director consents etc have been appropriately executed, minuted and saved.

o Attend to / ensure that all necessary records (statutory documents, minute books,

agreements, financial records etc) have been obtained, reviewed and considered in the context of the understood (& documented) rationale, anticipated activity and assets etc. Ensure that the same have been considered, any missing documentation identified and requested, and any actions noted.

o Ensure that all assets have been gathered and appropriately recorded on Albany’s systems and liaise with the investment committee to ensure ongoing monitoring.

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o Collate and review all relevant tax and legal advice and liaise with the Tax Committee and Operations and Compliance Committee to arrange ongoing monitoring.

o Review the minutes/considerations of the Albany Business Committee ensuring any

matters arising / action points have been /are adequately addressed and reported to the ABC.

o Liaise with the Entity Review Team (who conduct on-boarding reviews within six months of a structure being onboarded) to ensure any matters are brought to their

attention and reviews scheduled appropriately. o More generally ensure that the take on process has been followed in accordance with

Albany’s policies and procedures, including completeness and accuracy of Albany’s soft and hard copy records.

o Review, identify & communicate any deficiencies and ensure that these are given due consideration, documented and remedied where possible.

o maintain/reconcile the records of prospective clients and reporting of pipeline clients

on a quarterly basis to the board. o Support the administration teams during the transitional from onboarding to active

business, including support with banking / investment relationship repapering arrangements etc.

The Candidate

A fiduciary professional, ideally with sound compliance experience:

• 5 years+ fiduciary experience

• familiarity with the GFSC Handbook and requirements thereof;

• familiarity with various fiduciary structures (trusts, companies, foundations), identifying customers, key principals and understanding when to apply enhanced measures and enhanced due diligence;

• experience of processing CDD and practical application of enhanced measures and enhanced

due diligence;

• experience of obtaining, analysing, verifying and corroborating Source of Wealth and Source of Funds information and concisely summarising and evidencing such;

• awareness and appreciation of risk indicators, identifying and mitigation of the same and

implementing risk based CDD measures;

• analytical and communication skills;

• strong organisational skills working in a proactive, methodical and intelligent manner; and

• experience of Acumen and/or Laserfiche, or equivalent databases (although this is not essential).

Application Process

Please apply by email including full c.v. to Helena Leslie, Human Resources Manager h.leslie@albanytrustee.com

All applications will be treated in the confidence.

Diversity and Inclusion Statement

We welcome enquiries from disabled people and value diversity in our workplace. We will make reasonable adjustments to our application process for candidates who indicate that,

owing to a disability, our arrangements might leave them disadvantaged. If you have a disability which you believe may affect your performance, we will be happy to make reasonable adjustments for you.

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Company Secretary Reports to: Director

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

This role is responsible for providing company secretarial services to a portfolio of clients and to HFL and its subsidiaries. The role will include ensuring compliance with corporate governance codes, principles of best company secretarial practice, Guernsey Registry filings, liaison with other jurisdictions registered agents regarding registry filings and ensuring HFL’s policies and procedures are adhered to.

Key Responsibilities:

• To convene and attend Board meetings, quarterly Fund and HFL meetings and ad hoc meetings as they arise.

• To liaise with Board members and other relevant parties in respect of meeting arrangements. • To manage the timely preparation of agendas, action points and minutes arising from each meeting. • To coordinate the preparation of board packs and their timely circulation and dispatch to directors • Arranging the signing of minutes within set timeframes • To provide company secretarial support for the set-up of corporate entities and GP’s in various

jurisdictions as well as maintaining company records, share and registrar functions.

• To ensure the funds and HFL meet their on-going statutory requirements. • Maintain statutory registers including minute books. • Guernsey registry filings including annual validations for all fund entities administered by HFL. • Relevant updates to registries in various jurisdictions. • To ensure that statutory filings and payment of fees are completed within statutory time frames. • To ensure adherence to good corporate governance principles concerning all Company Secretarial

Matters. This includes an annual review of the Code of Corporate Governance and highlighting any proposed efficiencies

Personal attributes:

• An organised self-starter with the ability to work independently and accurately under pressure and to deadlines.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential • First class business writing skills and ability to learn new systems quickly • The ability to keep clear and concise records and pro-active in establishing new processes to improve

efficiencies • Track record of Professionalism and Discretion when dealing with sensitive Board matters

Qualifications and expertise:

• A least 5 years’ working in a Company Secretarial area, fund administration or similar environment.

• Knowledge of the local regulatory framework.

• Qualified ICSA or a similar professional qualification

JOB DESCRIPTION

Licensed by the Guernsey Financial Services Commission to conduct Fiduciary Business Company Registration No. 3080. A Member of the FirstRand Group

Job Title: Contractor for Company and Trust Closures

Reports to:

Trust Manager

Job Purpose The Company and Trust Closure role will be on a contractor basis and will manage the closure of companies and trusts. This candidate will have experience in trust closures and related legal processes, strong communication skills and high attention to detail. The candidate will need to ensure all processes are inline with compliance legal and regulatory requirements. Key Responsibilities

 Assist in the management of administrative processes with Trust and Company Administrators, ensuring that agreed service levels and business standards are met.

 Manage the closure of companies and trusts and maintaining this is inline with the applicable laws and regulations.

 Ensure all legal and financial matters are monitored through the closure process  Maintain close professional relationship with selected clients and intermediaries.  Monitor and maintain good business practice and regulatory compliance throughout

the Trust Administration team.  Manage the process of liquidating assets and reviewing any outstanding liabilities  Review and file relevant legal documentation e.g. termination documents  Any other role or duty appropriate to the nature and level of responsibility of the role.  Ensure strong communication is delivered to the relevant stakeholders involved in the

closure process  Monitor tax clearances and documents have been completed, liaise with other team

members to make sure liabilities are settled.  Organise reports and files are up to date of the relevant processes  Work with legal advisors/ external advisors to ensure the closure process is

completed Person Specification and Professional Qualifications The ideal candidate should have a strong and continually developing knowledge of the fiduciary and trust closure services. They should be qualified or close to completing a professional qualification. The ideal candidate should have at least five years’ experience in fiduciary and trust closure services. They should be self-motivated and committed to business excellence. Skills & Knowledge Key areas are as follows: -

 Comprehensive knowledge of fiduciary services practice  Experience in trust closures and related legal/financial processes  Professional administration and management of client relationships  Strength in written and spoken communication

General The job may entail some work outside of normal working hours This role will be on a 12 month contractor basis with the possibility of the role becoming permanent.

CDD & Client File Reviewer – Fixed Term Contract – 6-9 months

Bourse Trust Company Limited

Role Overview

Responsible for reviewing CDD and client files to ensure adherence to regulatory requirements and internal policies, thereby supporting the company’s commitment to excellence and risk management.

Key Responsibilities

Customer Due Diligence

o Perform comprehensive CDD and enhanced due diligence (EDD) checks on existing clients, including individuals, companies, trusts, and other structures.

o Review and assess client documentation in line with Guernsey AML/CFT regulations, GFSC rules, and internal policies.

o Maintain accurate and up-to-date CDD records in internal systems (CDD Library) and databases.

o Escalate high-risk matters or concerns to the Compliance Officer or MLRO as appropriate.

o Liaise with client relationship teams to obtain required client documentation and resolve CDD queries.

o Assist in the development and continuous improvement of CDD procedures and checklists.

o Support compliance reporting and audit preparation as needed.

File Review and Analysis:

o Conduct thorough periodic and ongoing reviews of client files to ensure compliance with relevant legislation, regulations, and internal policies.

o Identify and document any discrepancies or areas of non-compliance and recommend corrective actions.

o Ensure accurate logging of all action points required following the review in the relevant location within the system.

Experience, Qualifications & Skills

• A minimum of 2 years’ experience in a compliance or client facing role within the trust, fiduciary, or financial services industry.

• Previous experience as a Client File Reviewer is highly desirable. • Knowledge of Guernsey regulatory framework and anti-money laundering regulations. • ICA (International Compliance Association) or STEP qualification is desirable. • High attention to detail, strong organisational and analytical skills. • Good level of computer literacy – experience of 5-Series (company database) and/or

Laserfiche (document management and forms system) desirable.

JOB DESCRIPTION

Client Services Associate

Reporting Line Client Services Director

Title Associate

Place of work Guernsey

Deputy Peer Client Services Team Member / Client Services Director

SEQUENT (GUERNSEY) LIMITED

Established in Guernsey in November 1970, Sequent (Guernsey) Limited (formerly Rothschild Guernsey

Limited) specialises in cross border and multi-jurisdictional trust and estate planning, providing guidance on

legitimate taxation planning solutions for international clients.

International trusts, companies and other fiduciary structures have long been used by private individuals to

protect assets and to control how they are passed on to future generations in a way which is flexible and tax

efficient.

Trust administration for wealthy families has become a highly sophisticated and responsible business

requiring multi-talented administrators who are familiar with all aspects of 21st century finance including

independent wealth management, global banking, international tax planning strategies, financial trading and

current e-commerce opportunities.

Whilst many institutional trustees will accept only certain types of assets (typically financial assets), Sequent

has expertise in the establishment and management of structures to hold a wide range of assets including

family owned businesses, real estate, yachts and art collections.

As an independent group, we are free to work with our clients' existing advisers and managers.

Sequent (Guernsey) Limited is part of the Sequent group of companies (the Group). With approximately

150 people across the Group our wider teams operate in Europe, the US and the Far East.

OVERVIEW OF ROLE

To lead a team of trust administrators (at various levels of experience) in conjunction with the Client Services

Director in order to competently manage the full administration provision of a portfolio of international trusts

and corporate entitles across the full fiduciary spectrum.

– Managing client relationships, team members, and risks related to non-routine transactions with

the support of administrative experts or Wealth Planners/Senior Management. This involves taking

overall responsibility for a mandate and the coordination of the Client Services Team.

– The focus in Client Development is the creation of new business opportunities from existing clients,

their relatives and advisors, and be involved in training/service quality and best practice initiatives

etc. across several teams in coordination with other locations and Wealth Planning.

– Deputising for senior management as appropriate

– Travel as required to attend client and intermediary meetings both locally and globally

KEY RESPONSIBILITIES

– Administration of personal trusts and companies.

– Liaison and daily communication with settlors, beneficiaries and all related

intermediaries.

– Handling a wide variety of administrative tasks pro-actively, efficiently and to the highest

service levels.

– Take the lead on a caseload of high net worth business, and act as a role model and

mentor for the junior members of the team, assisting with their caseloads.

REQUIREMENTS

– Relevant fiduciary background

– Relevant qualifications from STEP or Governance Institute

– Excellent understanding of key success factors in administrating complex trust and fiduciary

structures

– Client Development: some marketing experience is helpful, but the main focus is on networking

skills, and an ability and willingness to convince and present ideas

– Advanced technical skills with respect to understanding client structures and interpreting and

applying legal, tax, or investment advice

– Good communication and interpersonal skills, ability to motivate others and lead by example

– Good level of personal involvement, sense of responsibility and excellent work ethics

– Strong organisational skills, showing capacity to handle stress

– Entrepreneurial spirit, taking ownership, focus on excellence of service

– Shows good coaching skills, is capable of regularly achieving good results within the team

– Has the ability and the willingness to build up a successful network of internal and external

business partners

– Good sense for spotting and developing business opportunities, is willing to travel

– Strong commercial approach and understanding of risk factors