Job Title: Head: Administration, Governance & CoSec
Reporting to: Managing Director
Who We Are
PIM Capital is an award-winning regulated financial services group currently operating in Guernsey,
Mauritius, Botswana and South Africa. Affiliated with the Prime Investments Group, we employ over 60
staff in Mauritius, Guernsey and Botswana and a further 80 staff across our South African offices in
Johannesburg and Cape Town. We specialise in fund services including administration, accounting,
investor services and multi-jurisdictional distribution, supporting traditional and alternative fund
structures and mandates.
What Makes Us Different
We recognise that happy people give the best of themselves at work. We also believe that technology
provides infrastructure, but that people provide service. On that basis we do not track time, nor do we
micromanage our teams. We simply work with committed, capable people and trust them to bring their
best selves to work. Our business is collaborative, transparent and caring and we expect that anyone
working with us matches our energy and enthusiasm for our clients and for each other.
Function Overview
This role will act as a trusted adviser to the Boards and senior management of PIM Capital and its client
entities. The role is responsible for supporting effective decision-making and subsequent execution of
client requirements as well as delivering high-quality corporate and fund administration services from
Guernsey.
The position requires a strong understanding of corporate governance, board services, regulatory
compliance as well as fund and corporate administration processes within a regulated environment (POI
and Fiduciary).
Key Responsibilities:
1. Corporate Governance & Advisory
1.1 Own and support corporate governance, company secretarial activities, and statutory
compliance across PIM Capital’s Guernsey business and client base.
1.2 Act as a trusted adviser to the Boards and senior management on governance, regulatory, and
corporate services matters.
1.3 Ensure adherence to governance best practice, relevant legislation, and internal governance
frameworks, identifying opportunities for improvement and implementing these.
2. Board and Committee Support
2.1 Preparation, coordination, and distribution of board and committee packs for:
2.1.1 Scheduled and ad hoc Board meetings
2.1.2 Relevant Committee meetings (where applicable)
2.1.3 Any subsidiary or special-purpose meetings as required
2.2 Attend meetings to take accurate minutes, capture decisions and action points, and ensure
timely circulation of draft and final minutes.
2.3 Track, monitor, and follow up on action items to ensure completion.
JOB DESCRIPTION & POSTING
2.4 Manage board resolutions, written resolutions, and director approvals.
2.5 Build and manage the team of support staff across multiple jurisdictions and cultures to ensure
a pleasant and high performing working environment.
3. Statutory & Regulatory Compliance
3.1 Maintain statutory registers, filings, and records in accordance with applicable legislation and
regulatory requirements.
3.2 Ensure all group and client entities remain compliant with company law, regulatory obligations,
and fiduciary duties.
3.3 Oversee delegations of authority, reserved matters, and governance documentation.
3.4 Support ESG, governance, and regulatory change initiatives as they relate to board oversight and
reporting.
4. Entity, Client & Structural Administration & Management
4.1 Assist with incorporations, restructures, migrations, and wind-downs of entities where required.
4.2 Maintain and update group structure charts and corporate records.
4.3 Manage registered office requirements and liaise with external service providers where
applicable.
4.4 Open and manage client accounts and support the client service teams with implementing client
requests and instructions as they pertain to administrative matters.
4.5 Act as client liaison for key account relationships (with the potential to be appointed to client
boards as required).
5. Policy & Governance Frameworks
5.1 Develop, implement, and maintain related policies, procedures, and frameworks.
5.2 Support periodic governance reviews and board effectiveness assessments.
5.3 Act as advisor to the Operations and Business Analysis team to ensure policies are implemented
effectively.
6. Onboarding & Document Review
6.1 Specify Cosec and governance onboarding and offboarding requirements and review
onboarding documentation for new and transferred entities, directors, trustees, and clients to
ensure completeness.
6.2 Support the onboarding and induction processes for new stakeholders.
6.3 Maintain secure digital and physical filing systems for corporate and governance
documentation.
Qualifications & Experience
1. Minimum of 10 years’ experience in a client facing Company Secretarial, Fund Administration or
governance-focused role.
2. Strong working knowledge of company law, regulatory and statutory requirements.
3. Proven experience supporting Boards and senior management.
4. Demonstrated ability to manage multiple governance requirements simultaneously.
5. Excellent written and verbal communication skills with strong attention to detail.
6. Ability to work independently, manage deadlines, and exercise sound judgement.
7. Excellent people skills, experience with multi-cultural clients and colleagues will be a distinct advantage.