Plan Administration - Senior Administrator, Executive Compensation Services - Jersey 

About the role:
We’re looking for a Senior Administrator to join our ECS plan administration team in Jersey. ECS delivers tailored solutions for employee incentive structures, including share plans, carried interest, and pension arrangements. You’ll be working on market-leading technology that supports a wide range of incentive plans, and you’ll play a key role in delivering high-quality plan administration services to a global client base. 

Key Responsibilities:

• Plan Administration: Administer a portfolio of share plans and incentive structures, ensuring accuracy and compliance with internal procedures. 
• System Support: Configure and maintain core business systems, supporting the delivery of client services. 
• Client Relationships: Build and maintain strong relationships with clients, responding to queries promptly and professionally. 
• Record Keeping: Ensure client records are accurately maintained and updated in line with transactions. 
• Compliance: Adhere to regulatory requirements and internal policies. 
• Team Support: Mentor junior team members, contribute to training, and support wider team initiatives. 
• Collaboration: Work closely with colleagues across jurisdictions to deliver seamless service. 

Your Profile:

• Experience in system-driven plan administration or system-based service delivery.
• Background in share plans, trusts, or financial services desirable. 
• Strong communication and organisational skills. 
• High attention to detail.
• Proactive, detail-oriented, and committed to delivering high standards.
• Working towards or hold a relevant professional qualification. 
   

Trust Administrator - Guernsey

We’re looking for an enthusiastic Trust Administrator who demonstrates our core values and wants to build a rewarding career delivering client service excellence. 

This role is a permanent contract, working within a trust and corporate services team to support high-net-worth individuals and their families.

The responsibilities

You’ll be working in a friendly and progressive environment as a member of the team to undertake a broad range of duties including: 

• assisting with the set up and maintenance of client information into the database; and statutory records including minutes of directors and shareholders meetings, and trustee resolutions
• completing the day-to-day bookkeeping for companies and trusts up to trial balance including monthly reconciliations and downloading of statements
• assisting with the opening and closing of entity bank accounts and assisting with the review of incoming funds into client bank accounts, and working towards becoming competent in liaison with bankers over remittance of money, deposit accounts, investment transactions and settlement instructions
• preparing emails and routing through to senior team members in readiness for sending, taking telephone messages and carrying out call backs
• preparing routine investment review minutes
• developing an understanding of the firm’s policies and procedures and how they impact day-to-day work 
• developing an awareness of tax and taking note of warning messages along with gaining knowledge on the formation of legal entities and trusts
• updating the timekeeping system in line with expectations and striving to meet utilisation targets

You

No previous experience in a trust or financial services environment is required for this role.

• successful attainment of a minimum of 5 GCSEs, or equivalent, at grade 4 (or C) and above, to include English and Maths
• effective and confident communication skills along with the ability to converse with a range of people
• ability to organise work schedule over the short term, with support if needed
• ability to work to specified standards and service levels and propose solutions to resolve straight forward daily problems
• evidence a positive and committed approach to teamwork and understand the importance of working together to provide excellent client service

VACANCY

Position:    Senior Fund & CoSec Administrator

The Orbitus Group is a small local owner managed fiduciary and fund administration business, currently with less than 20 staff including the Directors, presently based in an out of town office in St Sampson.

We are seeking to recruit a full time Senior Fund & CoSec Administrator with relevant industry experience to work in our small, open plan office.

Ideally, we seek a person with at least three to four years’ experience, preferably with either relevant qualifications or be working towards them, such as CGI. An excellent understanding or very good working knowledge of general office administration, including Microsoft Office, accounting packages and online banking systems. Experience with Acumen as the client data and accounting package and M-Files as the document management system would be advantageous but not a requirement as full training will be provided.

The role is varied, and the right candidate would have the opportunity in time to develop the position, based on their experience. The position provides a rare opportunity to join a small growing business.

Role

The role involves both administration support to the fund and corporate administration team.

The successful candidate will report to the Fund & Corporate Manager / Group Company Secretary.

Day-to-day responsibilities would include, but not be limited to:

• Primary contact for fielding investor queries and general correspondence
• Active client engagement and interpreting priorities, escalating where necessary
• Preparation of payments and undertaking bank detail call backs
• Processing of contact updates / maintaining records and verifying requests
• Lead with Board Meeting preparation / compilation of Board Packs and actively manage board paper request workstreams
• Attend Board Meetings and prepare Minutes for manager review
• Primary resource for preparation of drawdown / distribution notices and associated process / cash reconciliation / payment preparation
• Lead in distribution of Fund reporting and preparation of issuance
• Pro-active dialogue with client Boards and communication internally of expectations
• Gauging Director availability and co-ordinating Board Meetings
• Preparation of corporate resolutions / actions and associated paperwork
• Oversight of cash transactions and liaising with bankers where necessary
• Collating and arranging certification of corporate records
• Review legal documents for accuracy and markup where applicable
• Undertake bank account opening and associated workflows
• Tend to CDD requirements and general dialogue with Compliance
• Preparation of statutory and regulatory filings
• Maintenance of corporate records and statutory registers
• Saving of documents / corporate records
• General administrative duties

Package

A very competitive remuneration and full benefits package is available to the successful candidate based on the level of qualifications and experience. Annual holiday entitlement is 25 days. Other benefits include a bonus scheme based on a share in the business’ profit, pension, private health insurance, life insurance and employee income protection insurance.

Our standard working week is 37 hours starting at 9am and finishing at 5.30pm Monday to Thursday and 5pm on a Friday, although the start and finishing times can be flexible if required.

Free onsite parking is currently available at the Company’s office which is located in St Sampson. All applications to be addressed to Mr David McNay, Director.

About Belasko

We are a proudly independent fiduciary and fund administration provider with offices in Guernsey, Jersey, Luxembourg and the UK. We launched in 2011 to provide bespoke solutions to institutional and private clients with a clear and unbiased focus on quality across three service lines: Funds, Corporate Services and Private Wealth. Today we employ over 100 professionals across each of our four locations and have ambitions to grow further, primarily through organic growth and also through targeted M&A activity where it is in line with our strategic vision.

We have a clear focus to grow our Fund Administration offering to appeal to those fund managers looking for more peace of mind and consistency of delivery, particularly where client service standards might be falling with incumbent providers. To achieve this, we have developed a technology solution and on-boarding team that make it easy to transfer administrator, or set-up a new fund with complete confidence that we will plan the details with them up front.

Our vision

To lead the future of fund and fiduciary administration by leveraging technology, exceptional people, and personalised service – enabling our clients to focus on what matters most: performance and growth.

Our Values

Be Belasko

JOB DESCRIPTION

Job Title:    Accountant

Department:   Fund Accounting

Job Family:   Funds

Job Level:   2 CF

Reporting to:   Manager / Associate Director

About the role

The purpose of this role is to deliver client accounting deliverables for private equity, private credit and/or real estate fund structures.

Key responsibilities include:

• Reviewing a range of financial transactions processed by Junior Accountants;
• Bookkeeping financial transactions for a defined portfolio (more complex than for Junior Accountants);
• Preparing bank reconciliation and general ledger reconciliation;
• Preparing Treasury and liquidity reporting;
• Bridging facility management and compliance reporting;
• Preparation of drawdown and distribution notices for the funds;
• Supporting the tax advisor with the preparation files to support VAT and Corporate tax returns;
• Completion of investor queries as a key part of investor relations support;
• Preparation of periodic management accounts;
• Preparation quarterly investor reports;
• Preparation of audited and unaudited annual accounts;
• Working closely with other service providers such as auditors, tax advisors and lawyers;
• Following firm’s risk management and quality control procedures at all times including adherence to checklists;
• On the job training and supervision of junior members of team;
• Proactively planning work to meet agreed deliverables;
• Project work to drive positive change and improvement to policies and procedures.
• As experience increases you will have an opportunity to take on more responsibility in day to day delivery for a portfolio.

Qualifications & Experience:

• Studying towards an accounting qualification (ACA/ACCA/CIMA)
• Prior experience in illiquid alternative investment funds administration, such as private equity, private debt and/or real estate funds is preferred.
• Awareness of Technical accounting for Private Capital Funds (e.g FRS 102) preferred
• Experience of the use of Allvue, Investran or eFront an advantage
• Proficiency of Microsoft Office suite (Word, Excel, Outlook).
• Strong attention to detail, ability to prioritise and plan effectively

Skills Required:

• Dynamic and motivated attitude;
• Commitment to best-in-class standards;
• Must be a self-starter & able to work independently;
• Integrity, honesty and professionalism;
• Excellent oral and written communication skills;
• Taking ownership for planning and structuring your delivery to achieve client deadlines;
• You will be comfortable operating in a client facing environment, thriving under pressure to achieve deadlines;
• Proactive, solution focused and self-sufficient;
• Ability to achieve goals and deadlines whilst juggling different priorities.

About Belasko

We are a proudly independent fiduciary and fund administration provider with offices in Guernsey, Jersey, Luxembourg and the UK. We launched in 2011 to provide bespoke solutions to institutional and private clients with a clear and unbiased focus on quality across three service lines: Funds, Corporate Services and Private Wealth. Today we employ over 100 professionals across each of our four locations and have ambitions to grow further, primarily through organic growth and also through targeted M&A activity where it is in line with our strategic vision.

We have a clear focus to grow our Fund Administration offering to appeal to those fund managers looking for more peace of mind and consistency of delivery, particularly where client service standards might be falling with incumbent providers. To achieve this, we have developed a technology solution and on-boarding team that make it easy to transfer administrator, or set-up a new fund with complete confidence that we will plan the details with them up front.

Our vision

To lead the future of fund and fiduciary administration by leveraging technology, exceptional people, and personalised service – enabling our clients to focus on what matters most: performance and growth.

Our Values

Be Belasko

JOB DESCRIPTION

Job Title:    Accountant

Department:   Fund Accounting

Job Family:   Funds

Job Level:   2 CF

Reporting to:   Manager / Associate Director

About the role

The purpose of this role is to deliver client accounting deliverables for private equity, private credit and/or real estate fund structures.

Key responsibilities include:

• Reviewing a range of financial transactions processed by Junior Accountants;
• Bookkeeping financial transactions for a defined portfolio (more complex than for Junior Accountants);
• Preparing bank reconciliation and general ledger reconciliation;
• Preparing Treasury and liquidity reporting;
• Bridging facility management and compliance reporting;
• Preparation of drawdown and distribution notices for the funds;
• Supporting the tax advisor with the preparation files to support VAT and Corporate tax returns;
• Completion of investor queries as a key part of investor relations support;
• Preparation of periodic management accounts;
• Preparation quarterly investor reports;
• Preparation of audited and unaudited annual accounts;
• Working closely with other service providers such as auditors, tax advisors and lawyers;
• Following firm’s risk management and quality control procedures at all times including adherence to checklists;
• On the job training and supervision of junior members of team;
• Proactively planning work to meet agreed deliverables;
• Project work to drive positive change and improvement to policies and procedures.
• As experience increases you will have an opportunity to take on more responsibility in day to day delivery for a portfolio.

Qualifications & Experience:

• Studying towards an accounting qualification (ACA/ACCA/CIMA)
• Prior experience in illiquid alternative investment funds administration, such as private equity, private debt and/or real estate funds is preferred.
• Awareness of Technical accounting for Private Capital Funds (e.g FRS 102) preferred
• Experience of the use of Allvue, Investran or eFront an advantage
• Proficiency of Microsoft Office suite (Word, Excel, Outlook).
• Strong attention to detail, ability to prioritise and plan effectively

Skills Required:

• Dynamic and motivated attitude;
• Commitment to best-in-class standards;
• Must be a self-starter & able to work independently;
• Integrity, honesty and professionalism;
• Excellent oral and written communication skills;
• Taking ownership for planning and structuring your delivery to achieve client deadlines;
• You will be comfortable operating in a client facing environment, thriving under pressure to achieve deadlines;
• Proactive, solution focused and self-sufficient;
• Ability to achieve goals and deadlines whilst juggling different priorities.

Senior Fund Valuations Manager

with progression pathway to Head of Valuations

About Zeta Fund Services

Zeta Fund Services Limited (ZFS) launched in January 2022 and has grown rapidly through a client-focused, operationally excellent approach to fund administration. Our expanding client base spans fund of funds, equity, debt, private equity, and venture capital structures. We are now seeking an experienced Senior Fund Valuations Manager to join our leadership team, with a defined pathway to Head of Valuations as the business continues to scale.

Role Overview

This is a senior individual contributor and people-management role responsible for the end-to-end delivery of net asset value calculations and fund valuations across ZFS’s administered structures. The successful candidate will take day-to-day ownership of the valuations function and work closely with senior leadership to build the capability and infrastructure required to support a Head of Valuations appointment — which this role is explicitly designed to develop into.

Key Responsibilities

Valuations & Technical Delivery

• Lead and oversee all stages of net asset value calculations across a diverse range of fund structures, ensuring accuracy, completeness, and timeliness
• Prepare, review, and maintain core financial records including general ledgers, trial balances, and supporting schedules
• Interpret and apply fund documentation — including prospectuses, limited partnership agreements, and subscription documents — and assess the impact of legal and regulatory obligations on NAV calculations
• Review and approve bespoke financial reports for clients, managing deliverable quality and deadlines in accordance with service level agreements
• Oversee reconciliation processes, fee calculations, and accruals, implementing controls to minimise errors and exceptions
• Drive automation and process improvement initiatives within the valuations function, identifying efficiencies in workflows and reporting

Team Leadership & Development

• Manage a team of eight valuations professionals spread across two jurisdictions, providing day-to-day direction, workload allocation, and performance oversight
• Act as the primary escalation point for technical queries, complex fund structures, and client issues arising within the team
• Coach, mentor, and develop team members, supporting their professional growth and examination studies
• Contribute to the recruitment, onboarding, and retention of valuations talent as the business continues to grow
• Collaborate with the Head of Operations to evolve the team structure and build capacity ahead of the Head of Valuations transition

Client & Stakeholder Management

• Act as a senior point of contact for a portfolio of clients, building trusted, long-term relationships through consistent delivery and proactive communication
• Manage day-to-day and ad-hoc client requests, exercising sound commercial judgement in prioritisation and response
• Liaise effectively with external parties including auditors, legal counsel, regulatory bodies, and third-party administrators
• Represent ZFS professionally in all client-facing and external interactions, contributing to the firms reputation for quality and reliability

Desired Qualifications & Experience

• A minimum of 8 years’ experience in fund administration, with at least 2 years in a supervisory or management role within a valuations team
• Hands-on experience with a broad range of fund structures: fund of funds, private equity, venture capital, equity, and debt
• Proven experience using fund administration systems — experience with Paxus is essential
• Proficiency in Microsoft Office applications, in particular Excel
• A relevant professional qualification is preferred; candidates working towards qualification will also be considered
• Familiarity with Guernsey regulatory frameworks and relevant international fund regulations

Personal Attributes

• Exceptional attention to detail, with a track record of delivering accurate, high-quality work under time pressure
• Strong leadership presence — able to motivate, develop, and hold accountable a multi-jurisdictional team
• Excellent communication skills, both written and verbal, with the confidence to engage at director and C-suite level
• Commercially aware, with the ability to build and maintain trusted client relationships
• Self-motivated, highly organised, and capable of managing competing priorities across multiple funds and client engagements
• A collaborative team player who fosters a positive, inclusive, and high-performance culture
• Genuine enthusiasm for the Guernsey fund industry and a commitment to staying current with regulatory and market developments
• Ambition and readiness to step up: a desire to take on increasing responsibility and grow into a Head of Valuations position

Why Zeta Fund Services?

ZFS is a young, ambitious business with a clear growth trajectory and a culture that genuinely invests in its people. You will join a close-knit team where your contribution is visible and your development is actively supported. For the right candidate, this role represents a rare opportunity to shape a growing valuations function and earn a place at the senior leadership table.