Company Description

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Job Description

Purpose of the Job

To provide financial controllership for the Guernsey jurisdiction and ensure the finance team operates efficiently and effectively in line with Ocorian Group and UK & Ireland regional policies and procedures

Main Responsibilities

Financial planning and analysis

• Provide strategic support to MD of Guernsey jurisdiction and client directors
• Lead annual budgeting and rolling forecasting process for jurisdiction
• Ensure the month end close process is completed on a timely basis with analysis provided to support results
• Ensure appropriate management information is provided to MDs and Group Finance
• Ensure accuracy of revenue recognition (in accordance with IFRS 15) and ensure revenue is accrued or deferred accordingly
• Provide clear explanations of revenue movements and variances to budget by service line

Financial control, tax and treasury

• Ensure the financial control environment for Guernsey entities is appropriate and controls are operating as intended
• Complete and monitor regulatory and capital returns for Guernsey to GFSC to ensure compliance at all times
• Ensure balance sheet reconciliations on completed on a timely basis for all balances in all entities
• Ensure appropriate controls around cash and that any surplus cash is remitted to Group Finance on a timely basis
• Complete monthly cash flow forecasts and submit to Group Finance with explanations on a timely basis
• Ensure cash is collected on a timely basis and ensue the bad debt provision is appropriate
• Ensure compliance with all Group accounting policies and GAAP
• Ensure statutory accounts, tax returns and other filings are completed for all entities on a timely basis
• Ensure all tax and other statutory payments are completed on a timely basis
• Manage local audits and support Group audits as appropriate

Financial operations

• Ensure all client invoices are raised on a timely basis
• Ensure cash is correctly allocated to invoices on a timely basis
• Ensure vendor payments and expenses are made on a timely basis
• Work with HR to ensure payroll is processed correctly on a timely basis

Leadership and management

• Develop Finance team within the jurisdiction to align with target operating model
• Support integration of acquisitions into the Ocorian group
• Support the migration of the accounting system to Global NavOne
• Support continuous process improvement and global centralisation of finance operational tasks

Qualifications

• Qualified accountant (ACA, ACCA, CIMA or International equivalent) with at least 3 years post-qualification experience

Knowledge, Skills and Experience

• Experience of working in a financial control function
• Experience of providing financial planning and analysis support to internal stakeholders
• Ability to prepare budgets and financial forecasts
• Ability to prepare statutory financial statements
• Experience of working with external auditors.  Previous audit experience preferred
• Knowledge of IFRS preferred
• Strong IT skills, in particular advanced Excel skills

Ability to work in a changing environment

Competencies

• Ability to work independently, under own initiative and proactively
• Ability to work under pressure prioritise and deliver multiple outcomes to predetermined timelines
• Confident communicator to all levels and abilities

Additional Information

All our staff seek to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.

Private Equity Fund Administrator

Location: Guernsey

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
• Maintain accurate investor records on eFront and process investor changes
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Ensure regulatory and statutory fillings are made in timely manner
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• Some financial services experience (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Global Client Take-On Manager, Guernsey or Jersey

Are you ready for an exciting new challenge? We're expanding our global Risk & Compliance team and looking for a highly motivated, people-oriented Client Take-On Manager to join us.

You'll be responsible for leading a dedicated, cross-jurisdictional client due diligence team working closely with the business to deliver superior client service.

Joining us, you'll share your expertise to help others grow and excel. In return you'll be part of a friendly, supportive team and firm where your skills will be developed to their full potential.

If you have 5+ years' experience working in or leading a CDD/client take-on team within a regulated financial services business and would like to part of our growing and ambitious team, we'd love to hear from you.

Main duties and responsibilities

• Lead a dedicated team working closely with our Mourant Governance Services business and clients to conduct CDD at on-boarding and ongoing client risk assessments
• Provide internal guidance and training on AML/ CFT, ABC and reputational risk to multiple cross-jurisdictional stakeholders on substantive matters involving client due-diligence and client risk assessment
• Working closely with the Governance Services business team leaders and the law firm, to develop and maintain efficient and effective procedures and communication across all jurisdictions
• Support the development and maintenance of Mourant Governance Services on-boarding applications and interface with ViewPoint regarding CDD and client risk assessment
• Be an escalation contact for clients (both individual and representatives of corporate clients) on CDD requirements

Experience, skills & technical knowledge required

• We require at least 5 years' experience working in a CDD/client take-on role within a regulated financial services business
• Proven knowledge of AML regulations for regulated businesses in Jersey and/or Guernsey, Cayman, BVI, HK and UK
• Solid knowledge of various client structures, including complex structures, in Jersey and/or Guernsey, Cayman, BVI, Hong Kong and UK
• Good IT skills (Microsoft suite) and the ability to quickly learn and use multiple client administration systems.
• Excellent organisational, analytical and time prioritisation skills; exceptional multi-tasker with a process oriented mind-set
• Prior people management and client service experience
• Works well with a high volume of information requiring a time sensitive response
• Team player with excellent communication skills, both verbal and written

At Mourant, we nurture a culture of inclusivity and mutual respect, where people of all backgrounds and experience are equally empowered to reach their full potential. We believe in attracting, developing and enabling a diverse workforce. If you understand the importance of exceptional client service and share the same passion for our values, we'd really like to hear from you.

JOB DESCRIPTION

Job title: People Administrator

Reporting into: People & Culture Manager – Christina Guille

Hours per week: 35 hours per week

To assist the People & Culture Manager by providing administrative support and assisting with developing the HR function in the business.

Key accountabilities

• Maintain and update employee HR records
• Assist with the recruitment administration process for both temporary and permanent staff. Responsibilities to include writing job descriptions in conjunction with Line Managers, liaising with agencies and arranging advertising, arranging interviews, updating and maintaining candidate information on Breathe
• Manage the onboarding process of new employees, to include: pre-screening, requesting references, organising staff inductions and ensuring starter checklists are complete
• Update the HR system, BreatheHR
• Prepare correspondence and documentation in relation to new and existing employees and staff leavers
• Liaise with Brokers regarding staff benefit queries
• Monitor staff probationary periods, ensuring Line Managers have completed the relevant paperwork and set objectives at review time
• Facilitate and organise the annual appraisal process, ensuring all Line Managers have completed employees appraisals and Breathe has been updated with objectives
• Assist with the coordination and arrangement of internal & external training courses, coordinate, and communicate joining instructions.
• Accurately record all HR related invoices and forward for payment
• Collate information for Board reporting
• Provide administration assistance for HR and business related projects as requested.

Experience required

1-3 years generalist HR experience and ideally CIPD level 3 qualified.

Skills, personal attributes & qualifications

• Effective communication and interpersonal skills;
• Knowledge of data protection requirements;
• Very high levels of integrity and confidentiality;
• Strong organisation and time-management skills;
• High IT literacy; and
• Accuracy and solid attention to detail

                             JOB DESCRIPTION

JOB PURPOSE

To support the development and continuous improvement of performant data engineering and integration activities, to deliver reliable, accurate and trustworthy data to drive the business’ digital transformation agenda, through the provision of self service data analytics, well architected application integration and high volume data warehousing solutions.

The role’s core focus will be heavily weighted towards data engineering and integration, and would suit either an experienced data engineering candidate, or bright technical professionals with a proven track record in another discipline looking to move into the next stage of their career, and who can demonstrate an enthusiastic and driven mindset alongside a keen interest in data and its business benefit.

MAIN DUTIES AND RESPONSIBILITIES

• Take functional data requirements and design, develop and document data integration solutions using the full Microsoft BI Stack, across our SQL Server Data Warehouse, Integration Services (with BIML data warehouse automation), Analysis Services Tabular and Power BI, with the use of some Azure based data services
• Contribute to application integration architecture projects, and work on the design and development of solutions to drive process automation via API based data solutions
• Use standardised patterns to audit routines for data integrity and performance
• Support the development of our governed “self-service first” approach to data and business intelligence
• Work on complex multi-system volume and financial reconciliation projects to provide assurance across revenue lines
• Provide support to the wider business on niche and more complex data projects where required
• Maintain secure development working practices, following company Dev Ops practices and governance

1.  
2. CANDIDATE PROFILE

Sure are willing to consider applicants at different points in their careers, and the level of package, personal development, on-the-job training and qualification support available will be adjusted to meet the successful candidate’s profile.

The ideal candidate will either be:

• An Experienced Data Engineer:

An established and experienced Data Engineer, with a strong background in Microsoft Data Warehousing & Business Intelligence tools (SQL Server, TSQL, SSAS, SSIS, Power BI)

• A Bright Technical Professional Transitioning From Another Discipline:

A bright candidate with a good professional track record wishing to transition from another technically orientated role, who is willing and able to demonstrate an enthusisatic and driven attitude towards learning the required skills via the completion of a relatively simple pre-interview exercise (see below section entitled Pre-interview Exercise which summarises what will be expected)

SKILLS REQUIRED

• All Candidates:
  • Mandatory:
    • Be able to demonstrate technical aptitude to learn new skills and be adept at solving complex technical problems
    • Have a goal orientated attitude and be driven to deliver
    • Be a team player, able to work with others to efficiently deliver projects, but also be confident and motiviated to work independently
    • Excellent written and oral communication skills 
    • Good analytical skills
    • Strong cross-functional stakeholder management skills
    • Methodical and conscientious
  • Desirable:
    • Prior experience in the telecommunications industry is desirable, but not essential as training can be provided

• Experienced Data Engineering Level Candidates:
  • Mandatory:
    • Demonstrate broad MS Data Platform experience, writing complex data processing and working across the broad specturm of the Microsoft data platform tools (on-prem and/or Azure equivalents) to a professional level
    • Advanced TSQL competence is mandatory
    • Dev ops experience with any industry standard tooling
  • Desirable (Majority Expected):
    • A good level of understanding of DBA activities
    • Power BI development experience
    • SSAS Tabular development in high volume scenarios (hundreds of millions of rows)
    • Experience working with REST and SOAP APIs, ideally in C#
    • An understanding of Microsoft hybrid cloud Enterprise Integration Architecture concepts and related services

• Professional Transisitioning From Another Discipline:
  • Any demonstrable experience from the above would be desirable
  • A solid attitude, technical aptitude and a desire to learn will be the key attributes that we look for at interview, and we will be looking for this within the candidate’s pre-interview excercise submission

PRE-INTERVIEW EXCERCISE

• The excercise will be based upon the publicly available New York City Taxis sample SQL Server database, using freely downloadable Microsoft tools:
  • MS SQL Server 2019 Developer Edition – click here
  • Power BI Desktop Trial – click here
• The excercise can be completed on a Windows PC, but the first part of the excercise will be to install these tools using the default installation configuration (we are not interested in best practice / enterprise type configuration)
• You will then need to restore the NYC Taxis database retaining the existing database name from the backup, and check that you can access and query the table [dbo].[nyctaxi_sample]
• You will be provided with the post-installation excercise one week before interview
• You will be given a scenario and asked to prepare a dimensional model in SQL Server, import it to Power BI (import mode) and write some DAX measures which will then be visualised within a dashboard style summary report, with drill through down to detail rows.
• You will be asked to create and save a TSQL script with comments explaining how you acheived the data preparation goals
• Some pointers will be given against each step to help candidates acheive the minimum level of demonstrable competency, but extra credit will be given for candidates that go beyond and use more complex functionality to enhance their solution
• You will be asked to supply a Power BI template (.pbit) file to demonstrate your data visualisation solution which we will have available at interview and we will ask you to talk us through your solution

IN ADDITION THE PERSON WILL BE REQUIRED TO:

• Understand and comply with the licence and other regulatory rules applying to the position.
• Understand and comply with the Data Protection Law as it relates to the position
• Understand and comply with the Health and Safety responsibilities relevant to the role as defined in the Sure Safety Policy
• Work in accordance with the safety procedures and safe working policies of Sure
• Undertake appropriate security awareness training covering information security, data protection, financial crime and payment card data and comply with their information security responsibilities. This awareness training includes understanding of the incident reporting process to be followed in the event of the employee suspecting, causing, or discovering an information security incident.

Due to the nature of this position, the postholder must hold a satisfactory Basic Police Disclosure. All disclosures of a criminal background are treated with the strictest confidence and checks will only be made in connection with suitability for a post and for no other purpose.

Convictions likely to be considered relevant to this post include dishonesty and those indicating a breach of trust, due to the security requirements of the role.

Please note that disclosure of a criminal record will not necessarily debar you from employment in this post – this will depend on the nature of the offence/s and the circumstances surrounding it/them.

COMPANY VALUES

• One Team
• Customer Driven
• Trust
• Simplicity

COMPETENCIES REQUIRED FOR POST

JOB SPECIFICATION

JOB TITLE:   Fund Accountant – Venture Capital

REPORTS TO:   Fund Accounting Manager (Alice Perfitt)

HOURS PER WEEK:   35

To undertake, bookkeeping, accounting and reporting for a portfolio of active Venture Capital funds. The Fund Accountant will be expected to provide accurate well-presented client deliverables (including accounts and quarterly/ monthly reporting) within the agreed deadlines in accordance with the policies and procedures of the Fund and HFL.

Key accountabilities and responsibilities include:

• Ensure HFL’s processes and controls are followed
• Support and build effective relationships with the Fund Accounting team
• Promote excellent on-going relationships with clients of the Company
• Manage your workload to ensure that the Company’s required minimum chargeability is maintained
• Communicate any issues of concern to the Manager
• Understand and interpret the Funds’ documentation, the GFSC regulations, the Protection of Investors law and anti-money laundering regulations, or any other relevant authority
• Attend continuous professional development courses to support vocational qualifications through in-house training in accounting and any other relevant external training courses to develop relevant skills.

The Fund Accountant will be responsible for the preparation, amendment and completion of the following key tasks:

• Call and distribution notices, including sending these notices to investors
• Bank reconciliations
• Bookkeeping of all transactions in a timely manner, including ownership of the ledgers
• Monitoring and follow-up of regular and ad-hoc transactions to ensure that they are processed in a timely, complete and accurate manner e.g. management fees, carried interest
• Respond to ad-hoc information requests from investors and the investment advisor
• Produce and distribute quarterly/ monthly unaudited management accounts and annual audited accounts in accordance with IFRS/ FRS102 within the set timeframe. This includes a report on investment activity during the quarter/ month.
• Lead the annual audits and liaise with clients and auditors to establish timetables and deliverables resulting in a smooth and efficient audit process
• Calculate and monitor capital adequacy of licensed entities in accordance with regulations
• Maintain responsibility for all regulatory and statutory filings of the Funds
• Ensure that all the required documents are prepared for HFL and General Partner Board Meetings
• Liaise and provide information to tax advisors for the preparation of annual tax reporting for investors and to remain accountable for their deliverables through reviews of inputs. This includes distribution of the annual tax reporting to the investors.
• Assist with all aspects of accounting for clients including ad hoc queries
• The Fund Accountant is responsible for ensuring that timely reviews are scheduled with the Senior Fund Accountant/ Manager/ Senior Manager as applicable.

Personal attributes required for the role:

• Excellent attention to detail
• Strong communication, team-working and interpersonal skills
• Strong work ethic, self-motivated, organised and able to work to deadlines, including being able to work under pressure
• Strong problem-solving skills

Skills and experience required for the role:

• Part qualified/ fully qualified or qualified by experience
• Strong Excel and other Microsoft application skills
• Relevant experience in financial services, with funds experience being preferable
• Proven client relationship management experience