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SENIOR TRUST OFFICER
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As part of the Summit Group, we are an independent fiduciary services company providing a bespoke personalised service to wealthy individuals, families and institutions.
With key operations in Guernsey, Jersey, Geneva and Dubai, across the group we are currently 150 people of which c. 40 are based in Guernsey. Our team has a wide experience of dealing with wealth and estate planning for private individuals and complex structures for both individuals and institutions across the world.
Role overview
The Senior Trust Officer will play an active role in a team of trust and company administrators working closely with Trust Managers and Director to deliver consistently high quality service in the daily administration of a portfolio of Trust, Company and Private Client relationships.
The Senior Trust Officer will be an organiser, a communicator, a finisher and a helper. They will take pride in everything they do, will like contact with others and respect their clients and will not be happy until the job is finished.
The Senior Trust Officer will be given responsibility for a portfolio of clients and will be expected to know the affairs of those clients closely. They will maintain all of their clients’ records including drafting minutes and correspondence, maintaining client due diligence and keeping all bank accounts reconciled and record all transactions. They will be responsible for dealing with matters of a complex nature with the need for less support and guidance.
They will maintain the files differentiating intelligently between correspondence, accounting records, important and permanent documents as required for each of their cases.
The Senior Trust Officer will be responsible for seeing that client funds are at all times managed effectively and efficiently and that all financial transactions are undertaken with the utmost attention to accuracy and detail.
The Senior Trust Officer will be expected to establish a rapport with the client or the client's employees or agents wherever possible including investment managers, bankers, lawyers etc and to communicate effectively by telephone, fax and letter; to accept instructions from clients and to undertake to fulfil those instructions subject to advice and assistance from superiors where appropriate. The Senior Trust Officer may be required, on occasion, to partake in face to face meetings with clients and/or intermediaries.
Duties and Responsibilities
• Administration of Trust, Company and other Private Client relationships in accordance with the relevant terms of the Trust Deed, Memorandum and Articles of Association and other terms of engagement
• Make distributions to beneficiaries
• Draft trust and company minutes and correspondence to clients
• Maintain and update Client Due Diligence
• Complete Annual Trust and Company Reviews
• File documents using efficient filing techniques
• Prepare annual validations
• Liaise with settlors, beneficiaries, investment managers, bankers, lawyers and other related professionals
• Assist with Company Secretarial functions by taking part in the transfer of shares and update records for changes in directors and secretaries
• Assist Directors, Managers and Administrators with projects as and when required
• Assist with projects and ad hoc assignments as and when required
• Maintain a good knowledge of company secretarial, compliance and anti-money laundering practice
• Assist with the preparation of meeting documents for client meetings
• Such other duties as may be required from time to time
Person Specification
• Qualified/part qualified or willing to undertake study for a professional qualification such as STEP, ICSA, ACCA or ACA or alternatively many years of trust and company administration experience
• Proven experience within a Trust Administration role
• Enthusiastic
• Excellent time and organisational skills
• Excellent oral and written communication skills
• Strong interpersonal skills
• Enjoyment of working within a busy team within and contributing to the efficient operation of the portfolio
• Ability to work with a comprehensive IT package including electronic filing of correspondence and permanent records and use of flexible database system
Additional Information
For the right individual this role has the potential to offer progression through to a management role. Training and development support will be offered.
Reports to: Assistant Manager or Manager
Direct reports: None
Signatory:
Signed
Role holder
Name……………………………………………..Signature……………….……..…………….........
Line Manager
Name……………………………………………..Signature……………….……..…………….........
Regulated by the Guernsey Financial Services Commission
Registered No: 49134 Registered Office: Level 5, Mill Court, La Charroterie, St Peter Port, Guernsey, GY1 1EJ.
Member of the Summit Group www.summit-group.com