Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking/parking rota • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Trainee Fund Administrator Reports to: Fund Administration Manager

About the Fund Administration team:

We are Guernsey’s venture capital specialists and our Fund Administration team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund administration. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same. About this role:

As part of our trainee programme, a Trainee Fund Administrator will study towards a professional qualification and assist with the day-to-day administration of our fund clients under the direction of a manager.

Key Responsibilities:

• Assist with all aspects of the administration of our fund clients (including VC funds, management companies and associated fund vehicles).

• Assist with the processing fund operations including, inputting payments, preparing receipt packs and

processing investor changes.

• Assist with the maintenance of investor and fund records in the relevant systems.

• Assist with company secretarial matters including preparation of minutes, board packs and reports.

• Assist with other ad-hoc client requests or other duties as required by the team, including project work.

Personal attributes:

• Strong organisation and communication skills are key.

• Good computer literacy and problem-solving skills are essential.

• A desire to learn and commitment to studies is required and will be supported as part of the trainee programme.

Qualifications and expertise:

• Some office-based experience would be beneficial but is not essential for this entry level position.

• English and maths GSCEs (or equivalent) are essential.

• A-levels preferred

Job Description: Trainee/ Trust Administrator The role entails taking responsibility for a small portfolio of clients and assisting the case manager with all aspects of running a portfolio of more complex clients at Imperium Trust Company Limited. The role will report to an Assistant Manager or Trust Manager. All duties, which should be carried out in a timely, efficient and accurate manner include, but are not restricted to, those listed below:

1. Trust and Company Client Administration.

2. Producing Bank Payments.

3. Preparing Minutes and Resolutions.

4. Client liaison and meetings as appropriate.

5. Data entry and static data onto office software (Flying Boat).

6. Ad hoc project work – large scale data input, group trust closures.

7. New client take on –data entry within time scales set out by the New Business Committee.

8. Understand and comply with Imperium procedures at all times.

9. Assisting in ensuring clients’ needs are met and their portfolios are managed effectively and in accordance with ITCL procedures.

10. Assisting in maintenance of Statutory Records.

11. Assisting in Maintenance of DD to current handbook standards including updating in accordance with client changing circumstances.

12. Being aware of Trigger events and their effect on the business and alerting line manager when they arise.

13. Any additional Ad Hoc requests that may be made from any of the Directors from time to time.

14. Timely and accurate completion of timesheet.

15. Assisting with the management of Debtors pertaining to client.

16. Non Chargeable office administration work.

17. Maintain a working knowledge of FATCA/ CRS.

Job Description

Job Title: Client Insurance Executive

Reporting to: Team Leader

Company: Artex Risk Solutions (Guernsey) Limited

Location: Guernsey

Role Overview This role sits within the Client Insurance department of Artex, reporting to a Team Leader, fulfilling the

Client Insurance Executive role on a specific portfolio of clients.

Responsibilities:

 Responsible for all client insurance and reinsurance administration issues including liaison with the wider insurance team

 Contributes to preparation and review of board pack, attends board meetings and presents the insurance section to the Board

 Draft minutes and matters arising following the board meeting

 Establishes underwriting and reinsurance programs, checking the appropriate match of incoming and outgoing policies

 Prepares and reviews policy wording

 Producing renewal reports

 Prepares renewal presentation packs for reinsurers

 Reviews and settles all claims and bordereau

 Monitors reinsurance recoveries and liaises with reinsurers to collect outstanding amounts due

 Liaises with external parties such as the GFSC, advocates and auditors as required

 Prepares insurance accounts/triangulations/underwriting statistics monthly/quarterly

 Obtains and verifies all formal reinsurance documents, slips, cover notes and policies against inwards policy documents

 Ensures all new policies, renewals and cancellations are completed in a timely manner

 Handles new client enquiries as allocated

 Monitors and reviews solvency and capital adequacy and ensures the necessary action is taken to protect clients’ interests where needed

 Mentorship of junior members of the team

 Reviewing work completed by the Client Insurance Assistant

Business management responsibilities:

 Adhere to Artex Policies and Procedures at all times

 Undertake all activities in a professional and ethical manner

 Attend and actively participate in internal meetings initiatives

 Complete timesheets accurately and on time

 Contribute to the overall positive working environment with impeccable conduct

Personal attributes, knowledge and experience:

 2 years’ + experience in a professional and client focused environment

 Cert CII or equivalent professional qualification, or the desire to work towards

 Able to demonstrate excellent attention to detail

 Strong communication skills

 Ability to maintain high quality work in a changing environment

 Mutual regard for our key values; Empathy, Engagement, Excellence, Expertise

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Trainee Fund Accountant Reports to: Fund Accounting Manager

About the Fund Accounting team:

We are Guernsey’s venture capital specialists and our Fund Accounting team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund accounting. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

The Trainee Fund Accountant undertakes bookkeeping, accounting and reporting for a portfolio of active Venture Capital funds. The Trainee Fund Accountant will be expected to assist with the preparation of accurate well- presented client deliverables within the agreed deadlines in accordance with the policies and procedures of the Fund and HFL.

Key Responsibilities:

• Complete relevant training to gain an understanding of different clients and Fund structures

• To undertake bookkeeping, accounting and reporting for a tailored portfolio of venture capital funds. Supports the Fund Accountants and Senior Fund Accountants with a more complex portfolio of clients when necessary

• Assist with producing quarterly management accounts and annual audited accounts in accordance with IFRS and FRS102

• Assist with responding to audit requests in a timely manner

• Assist with providing the relevant information to tax advisors in order for relevant tax reporting to be

prepared

• Responding to client’s ad hoc queries and monitoring the client mailboxes to ensure queries are responded to in a timely manner

• Work closely with the Fund administration team to ensure that accounting records are accurate and

transactions and within the various fund entities are bookkept correctly and in a timely manner

• Attend professional qualification courses and undertake exams in order to complete their qualification

Personal attributes:

• A self-starter with the ability to pick up work accurately and under pressure.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential.

• Knowledge of the financial services industry.