Job Title: Executive Assistant Reporting to: Managing Director (Guernsey & Mauritius)

Who We Are PIM Capital is an award-winning regulated financial services group currently operating in Guernsey, Mauritius, Botswana and South Africa. Affiliated with the Prime Investments Group, we employ over 50 staff in Mauritius, Guernsey and Botswana and a further 40 staff across our South African offices in Johannesburg and Cape Town. We specialise in fund services including administration, accounting, investor services and multi-jurisdictional distribution, supporting traditional and alternative fund structures and mandates. What Makes Us Different We recognise that happy people give the best of themselves at work. We also believe that technology provides infrastructure, but that people provide service. On that basis we do not track time, nor do we micromanage our teams. We simply work with committed, capable people and trust them to bring their best selves to work. Our business is collaborative, transparent and caring and we expect that anyone working with us matches our energy and enthusiasm for our clients and for each other. Function Overview: The Executive Assistant will provide high-level, comprehensive support to senior management, enabling the smooth and efficient operation of daily activities. This role is responsible for managing complex travel arrangements and itineraries, overseeing mailbox and correspondence management, coordinating and supporting meetings, and assisting with the planning and execution of events. The position requires strong organisational skills, attention to detail, and the ability to proactively anticipate and respond to the needs of senior stakeholders.

Key Responsibilities:

1. Travel & Itinerary Management

1.1 Coordinate and manage domestic and international travel arrangements. 1.2 Prepare detailed travel itineraries, including flights, accommodation, ground transport, and

schedules. 1.3 Ensure all travel documentation is accurate and compliant, providing ongoing support before and

during travel. 1.4 Proactively manage changes, disruptions, or last-minute requirements.

2. Executive & Meeting Support

2.1 Manage executive calendars, scheduling meetings with multiple stakeholders across time zones. 2.2 Coordinate all logistical requirements for meetings, including venues, technology, and materials. 2.3 Attend selected meetings to take accurate minutes and distribute action items timeously. 2.4 Track follow-ups and ensure actions are completed within agreed timelines. 2.5 Assist with the preparation and refinement of presentations, reports, and briefing materials.

JOB DESCRIPTION & POSTING

3. Mailbox & Correspondence Management

3.1 Oversee and manage executive inboxes, prioritising correspondence and drafting responses where appropriate.

3.2 Flag urgent or sensitive matters and ensure timely escalation. 3.3 Maintain professionalism and confidentiality in all communications.

4. Event & Function Coordination (in conjunction with other team members)

4.1 Plan, organise, and coordinate internal and external events, meetings, and conferences. 4.2 Liaise with vendors, venues, and service providers to ensure successful delivery. 4.3 Manage event logistics including catering, equipment, materials, and schedules. 4.4 Ensure events run smoothly and resolve issues efficiently as they arise.

5. Project & Administrative Support

5.1 Provide administrative and coordination support on key projects as required. 5.2 Monitor project timelines, milestones, and deliverables. 5.3 Communicate progress updates to relevant stakeholders. 5.4 Assist with research, data gathering, and preparation of executive-level documentation.

6. Office & Facilities Coordination

6.1 Oversee the general upkeep and functionality of the office environment. 6.2 Coordinate with service providers for maintenance, repairs, and office services. 6.3 Ensure adequate stock levels of office supplies and equipment. 6.4 Act as a point of contact for office-related queries and support requests.

7. Stakeholder Engagement & Confidentiality

7.1 Serve as a professional point of contact between senior management and internal/external stakeholders.

7.2 Handle sensitive information with discretion and maintain strict confidentiality at all times. 7.3 Build effective working relationships across the organisation.

Required Experience & Skills:

• Proven experience as an Executive Assistant or in a similar role. • Excellent organisational and time-management skills. • Strong attention to detail and ability to multitask. • Proficiency in Microsoft Office Suite non-negotiable (Word, Excel, PowerPoint, Outlook). • Excellent verbal and written communication skills. • Ability to work independently and as part of a team. • Strong problem-solving skills and ability to handle confidential information with discretion.

Preferred Qualifications:

• Diploma or degree in Business Administration or a related field (advantageous) • Experience in managing travel arrangements and office maintenance.

Job description Job Title: Finance Administrator Reporting to: Head of Finance Department: Finance Location: Guernsey

Company Overview Built on a culture of responsiveness and innovation, The International Stock Exchange (TISE) provides financial markets and securities services to public and private companies. TISE is best known as one of Europe’s major professional bond markets. Its Qualified Investor Bond Market (QIBM) is the leading market in Europe for listing high yield bonds and private equity debt and has a growing reputation for listing securitisation transactions. TISE also has a pool of investment funds and a significant share of the market for listed UK Real Estate Investment Trusts (REITs), as well as hosting a comprehensive sustainable finance segment, TISE Sustainable. TISE has over 4,500 securities on its Official List with a total market value of more than £800 billion. Issuers choose us because the products are provided through an efficient and cost-effective service from a venue which is internationally recognised and operates to global standards. A wholly owned subsidiary of Miami International Holdings, Inc., TISE is headquartered in Guernsey and operates across Dublin, Guernsey, the Isle of Man, Jersey and London. The operations of TISE are segregated between two companies which separates the commercial interests of the Group from the regulatory activities of the Authority. The International Stock Exchange Group Limited (TISEG) is responsible for TISE’s promotional and business development activities, corporate strategy and shared services (e.g. Finance, HR, IT and Marketing & Communications etc). The International Stock Exchange Authority Limited (TISEA) is a wholly owned subsidiary of TISEG and is licensed to operate the Exchange. TISEA is responsible for the listing of securities on the market and the supervision of Members of the Exchange. Due to continued growth, TISE are now looking to recruit a Finance Administrator to support the smooth running of the Finance department by providing support to the accounts payable and accounts receivable processes.

Duties and Responsibilities

• Accounts Receivable (AR) processes (60%)

o AR Invoicing: responsibility for input and despatch of invoices from NetSuite

▪ Daily recurring annual invoices

▪ Daily Issue data invoices

▪ Ad hoc transactional invoices

o Support accounts inbox query management

▪ Managing allocated finance related queries from sponsors and issuers

▪ Issuer 3rd party supplier portal management

o Support Monthly Debtors Statement Process

▪ Assisting with manual chasing of monthly debtor statements

▪ Assisting with requests for contact details

o NetSuite Customer ledger maintenance

▪ Customer name/address changes

▪ Email contact changes

▪ Sponsor changes

• Accounts payable processes (40% - shared duties)

o Accounts payable duties to include:

▪ Processing of incoming supplier invoices

▪ Input of invoices into NetSuite and ensuring invoices are all approved

▪ Inputting payments via on-line banking and in NetSuite

▪ New supplier account set-up in NetSuite

▪ Supplier bank details confirmation

o Monitoring Accounts payables inbox,

▪ Managing queries from suppliers

▪ Keeping accounts payable inbox clear and organised

o Support Finance manager with month end AP processes

▪ Inputting credit card transactions into NetSuite via journal uploads

▪ Preparing quarterly reconciliations of the creditor control account to the GL

▪ Inputting month end expense journals

▪ Posting fixed assets journals and prepayment journals into NetSuite

• Other

o Other ad hoc duties such as supporting wider financial projects, system improvements

and administrative tasks that may be required by management

Key Competencies

• Ability to meet month end deadlines

• Proficient in Microsoft Excel

• Proficient in accounting software, ideally NetSuite, although on the job training will be provided

• Good written and verbal communication with a variety of stakeholders

• High level of numerical accuracy and attention to detail

• Ability to handle confidential information with discretion

• Ability to role model company values

Personal Attributes

• Pro-active, reliable and self-motivated

• Methodical and organised

• Team orientated with a positive and professional attitude

• Comfortable working in a fast-paced environment with competing deadlines

Qualifications

• Currently studying towards a professional qualification such as CAT or equivalent, or

opportunity to do so if not already undertaking.