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Pensions Administrator

This is a full-time position but flexibility on hours can be provided. This position is

available immediately and is located within our Guernsey Office.

What you would be doing

We are looking for a talented and motivated individual to assist the team with the

administration of local and international pension schemes.

The role includes:

• Maintenance of membership records

• Payment of pensions and other benefits/expenses using online banking

systems

• Calculation of member’s benefits

• Bank and other reconciliation

• Liaison with employers, banks and investment managers

• Occasional liaison with pension scheme members

• Investment of pension scheme contributions and liquidation of assets

• Dealing with any pension-related queries from adhering employers (by

telephone and email)

Who you will be reporting to

• Manager, Pensions Administration (operations manager)

Skills and experience required

• Experience as an administrator in a pension/fund/trust or banking business is

preferred but not essential

• English and Maths at Grade C is essential

• Higher qualifications are desirable

• Working knowledge of Microsoft Office, specifically Word and Excel

• High level of accuracy and attention to detail

• Ability to work independently and as part of a team

• Strong problem-solving skills and a proactive approach

How we support our colleagues

We encourage a diverse workforce and we provide:

• Competitive gross annual salary

• Comprehensive benefits package, including bonus, pension and medical insurance

• Study support for professional development

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• Flexible working arrangements

• Paid volunteering days

• Monthly tea and talk

• Weekly yoga

• And much more!

Equal opportunities statement

BWCI is committed to eliminating unfair discrimination and encouraging diversity

amongst our workforce. The Partners and Senior Management demonstrate

commitment to equality and fairness irrespective of gender, marital status, race,

ethnic origin, colour, carer status, nationality, national origin, disability, sexual

orientation, religion or age. We oppose all forms of unlawful and unfair

discrimination. If you require assistance or reasonable adjustment in order to attend

an interview then just let our HR team know at the time of application.

BWCI has signed the Guernsey Employment Trust’s Disability Charter, has signed up

to Liberate’s Rainbow Mark and has joined the Safer Spaces partnership programme.

How to apply

If you are interested in this role then please email your CV along with any other relevant

information to Recruitment@bwcigroup.com

Job description Job Title: Finance Administrator Reporting to: Head of Finance Department: Finance Location: Guernsey

Company Overview Built on a culture of responsiveness and innovation, The International Stock Exchange (TISE) provides financial markets and securities services to public and private companies. TISE is best known as one of Europe’s major professional bond markets. Its Qualified Investor Bond Market (QIBM) is the leading market in Europe for listing high yield bonds and private equity debt and has a growing reputation for listing securitisation transactions. TISE also has a pool of investment funds and a significant share of the market for listed UK Real Estate Investment Trusts (REITs), as well as hosting a comprehensive sustainable finance segment, TISE Sustainable. TISE has over 4,500 securities on its Official List with a total market value of more than £800 billion. Issuers choose us because the products are provided through an efficient and cost-effective service from a venue which is internationally recognised and operates to global standards. A wholly owned subsidiary of Miami International Holdings, Inc., TISE is headquartered in Guernsey and operates across Dublin, Guernsey, the Isle of Man, Jersey and London. The operations of TISE are segregated between two companies which separates the commercial interests of the Group from the regulatory activities of the Authority. The International Stock Exchange Group Limited (TISEG) is responsible for TISE’s promotional and business development activities, corporate strategy and shared services (e.g. Finance, HR, IT and Marketing & Communications etc). The International Stock Exchange Authority Limited (TISEA) is a wholly owned subsidiary of TISEG and is licensed to operate the Exchange. TISEA is responsible for the listing of securities on the market and the supervision of Members of the Exchange. Due to continued growth, TISE are now looking to recruit a Finance Administrator to support the smooth running of the Finance department by providing support to the accounts payable and accounts receivable processes.

Duties and Responsibilities

• Accounts Receivable (AR) processes (60%)

o AR Invoicing: responsibility for input and despatch of invoices from NetSuite

▪ Daily recurring annual invoices

▪ Daily Issue data invoices

▪ Ad hoc transactional invoices

o Support accounts inbox query management

▪ Managing allocated finance related queries from sponsors and issuers

▪ Issuer 3rd party supplier portal management

o Support Monthly Debtors Statement Process

▪ Assisting with manual chasing of monthly debtor statements

▪ Assisting with requests for contact details

o NetSuite Customer ledger maintenance

▪ Customer name/address changes

▪ Email contact changes

▪ Sponsor changes

• Accounts payable processes (40% - shared duties)

o Accounts payable duties to include:

▪ Processing of incoming supplier invoices

▪ Input of invoices into NetSuite and ensuring invoices are all approved

▪ Inputting payments via on-line banking and in NetSuite

▪ New supplier account set-up in NetSuite

▪ Supplier bank details confirmation

o Monitoring Accounts payables inbox,

▪ Managing queries from suppliers

▪ Keeping accounts payable inbox clear and organised

o Support Finance manager with month end AP processes

▪ Inputting credit card transactions into NetSuite via journal uploads

▪ Preparing quarterly reconciliations of the creditor control account to the GL

▪ Inputting month end expense journals

▪ Posting fixed assets journals and prepayment journals into NetSuite

• Other

o Other ad hoc duties such as supporting wider financial projects, system improvements

and administrative tasks that may be required by management

Key Competencies

• Ability to meet month end deadlines

• Proficient in Microsoft Excel

• Proficient in accounting software, ideally NetSuite, although on the job training will be provided

• Good written and verbal communication with a variety of stakeholders

• High level of numerical accuracy and attention to detail

• Ability to handle confidential information with discretion

• Ability to role model company values

Personal Attributes

• Pro-active, reliable and self-motivated

• Methodical and organised

• Team orientated with a positive and professional attitude

• Comfortable working in a fast-paced environment with competing deadlines

Qualifications

• Currently studying towards a professional qualification such as CAT or equivalent, or

opportunity to do so if not already undertaking.