Compliance Manager

Bourse Trust Company Limited

Job Overview:

We are seeking a skilled and dedicated Compliance Manager to join our team at a well- established trust company based in Guernsey. The ideal candidate will have extensive experience in compliance within the trust and fiduciary services sector. As Compliance Manager, you will be responsible for overseeing the company’s compliance framework, ensuring adherence to all applicable laws and regulations, (in conjunction with the external Compliance Officer/MLCO and MLRO).

Key Responsibilities:

Compliance Management:

• Develop, implement, and maintain the company’s compliance policies and procedures to ensure adherence to relevant local and international regulations, in accordance with the Guernsey Financial Services Commission (GFSC) and other regulatory bodies.

• Act as a subject matter expert on all compliance matters within the company and provide guidance and advice to senior management and staff.

• Monitor and report on the company’s compliance with legal and regulatory requirements, ensuring timely and accurate reporting to relevant authorities.

• Conduct regular risk assessments and audits to ensure compliance with internal controls and identify areas for improvement.

• Oversee the development and delivery of compliance training programs for staff members, ensuring all employees are up to date on current regulations and best practices.

• Responsible for the compliance sign-off of all new business and clients. • Responsible for monitoring complaints. • Oversee the customer due diligence (CDD) process and ensure the timely and accurate

completion of client risk assessments. • Control and oversee completion of the various registers that the company is required to

keep.

Liaison and Reporting:

• Act as the primary point of contact with regulatory authorities, including the GFSC, for all compliance related matters.

• Act as the primary point of contact for the external MLCO/ Compliance Officer and MLRO with regard to compliance issues and matters arising from the CMP testing programme.

• Prepare and submit regulatory reports, including annual compliance reviews, regulatory filings, and other required documentation.

• Prepare Board Reports, as appropriate in conjunction with the external MLCO/Compliance Officer and MLRO.

• Ensure effective communication and coordination with external auditors, legal advisors,

and other stakeholders.

Leadership and Team Management:

• Lead and manage the Compliance and Operations Administrator, providing training, guidance, and support as needed.

• Foster a culture of compliance within the organisation and ensure all staff understand and adhere to compliance policies.

Key Requirements:

• A minimum of 5 years’ experience in a compliance or regulatory role, preferably within the trust, fiduciary, or financial services industry.

• Strong knowledge of Guernsey regulatory framework. • ICA (International Compliance Association) or equivalent qualification in Compliance. • Exceptional communication and interpersonal skills with the ability to advise and

influence stakeholders at all levels of the organisation. • Proven ability to manage multiple projects, prioritising tasks in a dynamic and fast-paced

environment. • High attention to detail, analytical skills, and the ability to identify and mitigate potential

compliance risks.

If you are a proactive and experienced Compliance Manager with a passion for maintaining high compliance standards, we would love to hear from you.

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Administrator Reports to: Private Client Senior Manager

The Private Client Administrator is responsible for a portfolio of clients with oversight from the team manager. The Private Client Administrator is expected to manage efficiently a portfolio of clients by liaising

with clients and third parties, keeping accurate records, including bookkeeping and statutory, and pro- actively resolving tasks.

Key Responsibilities:

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;

• Maintaining electronic and hard-copy client filing and entity database records; • Preparing trustee and board minutes, issue of share certificates and maintenance of

statutory records; • Arranging and recording trust distributions, loans payments, acquisition and disposal

of assets, expenses; • Maintaining asset, nominee and power of attorney registers; • Bookkeeping and bank/asset reconciliations; • Reviewing performance of entity investments; • Assisting with the preparation of annual client entity accounts; • Preparing ad hoc reporting information for clients and advisors; • Assisting with the preparation of administration reviews; • Reviewing quarterly billing and the collection of fees;

• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.

• To meet chargeability targets; • To follow all office and CFC procedures and address CFC reviews in a timely fashion; • To collect fees within one month of billing where possible. • Other ad hoc tasks required from time to time as well as providing cover for team.

Personal attributes:

• Team player. • Good communicational skills. • Attention to detail and able to work to own initiative.

Qualifications and expertise:

• A minimum of 2 years’ experience in the Offshore Trust industry; • Preferably studying STEP or ICSA Diploma; • Willingness to continue further training and develop knowledge as required

Why HFL?

HFL is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. We are an inclusive and diverse independent fiduciary and fund administration business, specialising in venture capital and private client services.

To explore some of the benefits we offer please visit Careers | HFL

Job Specification

Job Title: Private Client Assistant Manager Reports to: Private Client Senior Manager

The purpose of the role is to deliver excellent client administration to a portfolio of client trust and company structures and to support the Trust & Corporate team as required. The job holder will liaise closely with the Trust team, clients and intermediaries. The role encompasses all aspects of administering a portfolio of company and trust structures.

The jobholder will play a leading role in a team of administrators, to whom they will provide guidance, training

and day-to-day assistance. They will help the manager with the smooth running of the team. The Private Client Assistant Manager will also be assigned a client portfolio of their own and should ensure the

highest level of client service is provided by themselves and the team at all times. Key Responsibilities:

• Administration of a portfolio of entities including (but not limited to); e-mail and telephone communication with clients and intermediaries; transactional work; payments; administration of a wide and varied range of asset types; drafting of minutes/resolutions; and preparation of source documents for presentation to the Client Committee.

• Maintaining and building good relationships with clients and intermediaries through quality service.

• Responding to all client communications within 24 hours (including holding replies).

• Preparation for and attendance at virtual, local and occasional UK based client meetings and preparation of the post meeting file note.

• Assisting the Directors and Senior Management with the on-boarding of new business.

• Completion of terminating and outgoing business within 3 months of notification.

• A quarterly review of all time billed to their portfolio.

• Sending OTGL fee invoices to clients within 2 weeks of being issued by the Finance Team.

• Collecting OTGL fees within 1 month of being issued.

• Providing a B level signatory.

• Maintaining and updating Client Profiles and Risk Assessments.

• Keeping client due diligence up to date and compliant.

• Attending to and completion of Tasks within their due date.

• Signing off Periodic Reviews within 3 months of receipt.

• Attendance at monthly Management Meetings and minute taking.

• Delivering relevant Management reports and key information to the Administrators, including updates

on personal targets, following each monthly Management Meeting.

• Presentation of Administrators’ work to the Client Committee.

• Guide, support, encourage and develop team in line with Oak’s People Management Framework.

• Understand and adhere to OTGL Policies and Procedures.

• Completion of timesheets daily and reaching a monthly utilisation target of 65%.

• Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the business.

• In all aspects of your role, display and adhere to Oak’s vision and values.

Personal attributes:

• Good understanding of fiduciary services business including the regulatory requirements.

• Good IT skills, including practical experience of Microsoft Outlook, Word and Excel. • Good written and verbal communication skills.

• Ability to work accurately with good attention to detail.

• A flexible attitude towards work and a willingness to assist other members of the team as required.

• Good time management, prioritisation and organisational skills.

• Demonstrates drive, ambition & willingness to learn.

• A proactive approach to work & the ability to work under own initiative.

Qualifications and expertise:

• Minimum 5 GCSE’s (or equivalent) with English & Mathematics at Grade C or above.

• Minimum 7 years’ experience in an administrative role ideally within Fiduciary

Services.

• Preferably holds a relevant Professional Qualification e.g. STEP, ICSA, ACCA.

March 2026

Date: March 2026

Company: Stenham Trustees Limited

Role: Administrator (or Junior)

Reports to: Assistant Trust Manager

Type: Permanent

About Stenham Trustees Limited

Stenham Trustees Limited has over 35 years of experience in the Channel Islands, in assisting international

clients in both the establishment and administration of a comprehensive range of onshore and offshore

structures.

The Role

The role is suitable for a professional who will be joining a busy team dealing with private clients. The

successful candidate will provide an exceptional level of service to the relationship Managers in South Africa

who service the underlying client base as well as those clients we service directly.

The main function of the Junior Administrator is to assist the Trust Administrators with the administration of the

portfolio of Trusts and Companies.

You will be able to work accurately and reliably with high attention to detail. Strong written and verbal

communication skills are essential, as well as good organisational skills for client transactions.

Key Responsibilities

• Assisting with the general administration of a portfolio of Trust & Companies

• Statutory work (minutes, agreements, Trust Instruments as required)

• Liaise with clients, intermediaries and other institutions

• Purchase and sale of a wide range of investments and assets

• Making Payments, Distributions, Invoices, Investments etc.

• Client due diligence – ensuring CDD is up-to-date

• Completing Investment applications, Redemptions, W-8BEN-E, Introducer Certificates & Proxy

Forms.

• Assisting with coverage for team members during absences

• Undertake any other duties as requested by management

Skills, Competencies & Experience

• Strong communication skills (verbal & written) and interpersonal skills

• Ability to work using own initiative; prioritise own work and be flexible to changing business and

departmental needs

• Ability to work in a team

• Willing to learn and adapt to new regulations and environments

• Excellent administrative skills including accuracy and attention to detail

March 2026

Terms & Conditions:

Salary: cica £25,000 pa

Hours: 09:00 to 17:00 with 1 hour for lunch

Holiday: 25 days per annum

Pension: 8.5%

Medical: AXA PPP

Other benefits: Annual Discretionary Bonus

Contact

Rachael Saul/Jude Harris at recruitment@stenhamci.com 01481 716387