Entity Reviewer

We are an independent fiduciary services company which is our strength as our very success depends on maintaining our reputation for providing a high level of personalised and efficient service in a small but highly competitive and knowledgeable market.

Our clients are wealthy individuals, families and institutions who need more than a fiduciary. In addition to providing fiduciary and family office services, we have an extensive network of advisers on tax, estate planning and investments. Similarly we offer guidance on choosing related service providers such as bankers, property managers and insurers.

Our team has a wide experience of dealing with wealth and estate planning for private individuals and complex structures for both individuals and institutions across the world.

Role overview

The Entity Reviewer will be responsible for undertaking a significant proportion of our Company and Trust Entity Reviews in accordance with our Entity Review Procedure (PD13). The Reviewer will be required to ensure and evidence a detailed and comprehensive review for each Entity and have the ability to identify any potential issues or risks, ensuring these are identified and escalated as required.

Duties and Responsibilities

• Preparation of documents and reports relating to the completion and sign off of trust and company Entity Reviews
• Liaison with Authorised Signatories and members of the trust teams to ensure all required information is collated and evidenced for each review, prior to sign off
• Liaison with Authorised Signatories and trust teams to ensure clarity on risk ratings, AML requirements, processes and procedures prior to review completion
• Once any required information has been obtained, to work independently and objectively in the completion of each Entity Review
• Ensure timescales for the completion of Reviews are adhered to and non-compliance highlighted
• Tracking resolution of issues and follow-ups with teams
• Ensure compliance with company Policies, Procedures and all subsidiary Forms, Checklists and guidance.
• Complete Entity Reviews in a manner required by the Entity Review Procedure and in line with AML requirements.
• Recognise problems and areas of difficulty at an early stage
• Communicate fully and meaningfully with colleagues and superiors on relevant issues
• Understand the meaning and practical application of confidentiality
• Such other duties as may be required from time to time

Person Specification

• Extensive experience of trust and company administration (minimum of three to five years) including the review of files
• STEP Qualified
• Proven and up to date knowledge of AML legislation and regulatory requirements in Guernsey
• An investigative mindset
• Able to work independently and objectively
• Able to build good relationships with Authorised Signatories and the trust teams
• Enthusiastic
• Excellent time and organisational skills
• Able to work under pressure and meet deadlines
• Excellent oral and written communication skills
• Strong interpersonal skills.
• Computer literate with experience of/ability to adapt to the operation of our mainstream networked software, in particular Microsoft Word and Excel and our record keeping software.

Reports to:       Head of Risk for Compliance and Risk Management

Direct reports:    None

Signatory:      Not Applicable

Signed

Role holder

Name……………………………………………..Signature……………….……..…………….........

Line Manager

Name……………………………………………..Signature……………….……..…………….........

Yacht Ownership Administrator

Guernsey

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive.

Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our Yacht Services team works with clients, captains, and crew, providing an efficient, informed and personal service. We provide a fast-paced, rewarding environment and opportunities to work with a variety of global clients formulating and delivering the most appropriate, long-term solutions for owners of both private and commercial yachts.

Role overview

We are looking for a trainee who is enthusiastic to learn a number of new skills. None of the skills below are a requirement for the role, we are more interested to find someone who is willing to listen and continuously improve themselves with a supportive team. Full training will be provided.

Working in support of the Yacht Ownership team providing day-to-day client support as well as internal operational support.

Provide administrative support on all aspects of day-to-day yacht administration. This includes yacht sales and purchases, charters, insurance, third party appointments, fiscal arrangements, payment, cash cards, invoicing, daily communications with owners, intermediaries and crew by phone, e-mail and video conference.

Key tasks

• Prepare letters and documents for various stakeholders
• Prepare minutes and resolutions, POAs etc and ensure these are logged and filed appropriately (using DMS)
• Management of the Ownership calendar, a central diary reminder system to capture key recurring and non-standard tasks, and issue reminders to relevant staff
• Assist with onboarding clients or transfers to/from other corporate service providers; co-ordinate completion of the Onboarding Checking and compile the Relationship Permanent File (alongside colleagues) for new cases
• Initial screening and rationalising any matches prior to onboarding
• Maintain accurate data on internal systems and platforms
• Co-ordinate preparation and/or renewals of various Yacht Ownership documents
• Preparation of Beneficial Owner Declarations and/or Certificates of Incumbency for various counterparties
• Collation of minutes particularly relating to Overseas Providers of Registered Office/Registered Agent (RORA) services
• Updating ERP systems with any client changes and management of key activities ensuring systems are up to date for new, existing and closing clients
• Administration of Yacht Services Guernsey Statutory Book, including non-Yacht Ownership clients (e.g. PCC employment cells)

Other tasks will include other administrative tasks relating to the team itself and other statutory requirements particularly in Guernsey.

Skills and experience

• Desirable to have corporate and fiduciary knowledge and experience from Trust and Corporate background
• Compliance and regulatory knowledge
• Process driven with ability to review and improve internal policies and procedures
• Knowledge of Yachts (desirable, although not essential)

Other considerations

• Working in Guernsey as a place of work
• Willingness to travel to meet clients, family offices, lawyers, and intermediaries (potentially with colleagues)
• Travel to other Praxis offices as required on occasion
• Travel to clients/events, worldwide, as required on occasion

Trust Administrator / Client Services

Client Services GG · St Peter Port, Guernsey (Hybrid)

OVERVIEW OF ROLE

To provide administrative support to the Client Services Team who in turn is responsible for the management of a portfolio of trusts and companies.

KEY RESPONSIBILITIES

• As directed, payment processing and cheque requests
• Completion of simple client letters and resolutions and excel spreadsheets
• As part of the team, develop personal contact with clients, advisors and other related parties
• Assisting with client research projects and management reporting

REQUIREMENTS

• A Level school leaver preferred, though other candidates with a strong educational background may be considered
• 2 years' experience within Financial Services, ideally Trust Services-related
• Willingness to study toward professional qualifications (STEP certification)
• Numerate and highly accurate
• Resourceful approach with a can do attitude
• High attention to detail
• Systematic approach to work which can have tight deadlines
• Strong organisational skills
• Thrives in a team environment and equally capable of working independently
• Understands the need for discretion
• Strong interpersonal & excellent communication skills - verbal and written; ability to articulate in a clear and concise manner
• Local Right to Work

Trainee Trust Administrator

We are looking a someone to provide administrative support to ensure a professional service is delivered by the Trust team.

Your responsibilities will include:

• Preparing payments, foreign exchanges, and inter-company and trust transfers

• Responding to client queries and correspondence.

• Ensuring time is recorded and assisting in collection of fees.

• Ensuring filing and profiling of documents is completed in a timely manner.

• Accurately constructing written communications and preparing statutory documentation, as applicable to the administration of Trusts and Companies.

• Prioritising and managing your workload, consulting and escalating issues and exceptions to seniorteam members.

• Gaining a basic understanding of trust and company regulatory requirements.

• Taking responsibility for self-development, working on agreed training requirements and performance goals to ensure ongoing development.

Your qualifications and skills include:

• a commitment to building a career in trust and company administration

• a willingness to learn new skills

• strong written and verbal communication skills• the ability to us MS Word, Excel and Outlook

• a commitment to providing quality client service• good team skills and to be flexible to change and the needs of the business

• be detail oriented and analytical• the capability to work in a deadline and volume driven environment, whilst maintaining accuracy and focus

• the ability to drive and execute tasks• the ability to plan and prioritise workload, including self-management in order to meet deadlines

• a proven academic track record.

Senior Trust Administrator - Guernsey

The Senior Administrator Private Clients will undertake the administration for a portfolio of companies and trusts in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Group’s Guernsey regulatory licences.  

Some of the things you will be doing: 

• Take the lead in the administration of a portfolio of trusts and companies. 

• Ensure that all client files are up to date and that Minutes and Meeting Notes have been drafted accurately with an appropriate level of detail; and 

• Ensure fee collection and chasing and collection of debtors is completed in a timely manner; 

• Liaise with lawyers, accountants, tax advisors and banks on all matters relating to the management of a complex portfolio of private client cases; 

• In liaison with the Assistant Manager/Manager, action any compliance review points in a timely manner; 

• Liaise with the Accounts team in respect of annual accounts and bookkeeping for trusts and companies, to ensure that accounting ledgers are maintained up to date and annual accounts are ready to meet agreed timelines; 

• Ensure all administration tasks are followed through to completion in a timely manner, including task delegated to other members of the Team (i.e. payments); 

• Support a strong communication ethos amongst the team and Management; 

• Proactively keep an up-to-date awareness of current industry issues e.g. changes in legislation that may impact clients and raise these as appropriate. 

• Keep appraised of  Team procedures/processes and escalate any concerns or improvements as appropriate; 

• Deputise for Assistant Manager, as requested to ensure all administration tasks are completed by the Team in an accurate and timely manner; 

• Ensure that annual tax filings and AEOI reporting and all other legislative requirements are carried out with accuracy, in a timely manner, and in accordance with regulatory deadlines. 

 What technical skills, experience, and qualifications do you need: 

• Able to demonstrate good organisational and time management skills whilst providing a first-class client service; 

• Prior relevant experience gained in regulated finance or professional services;  

• Either fully or part qualified in STEP, ICSA, or similar, with willingness to study; 

• Sound educational background i.e. A Level/Baccalaureate or equivalent with GCSE Grade in English and Mathematics;  

• Drive development by using all learning and development resources available; and  

• Demonstrate solid IT skills. 

Financial Controller

As part of the Summit Group, we are an independent fiduciary services company providing a bespoke personalised service to wealthy individuals, families and institutions.

With key operations in Guernsey, Jersey, Geneva and Dubai, across the group we are currently 150 people of which c. 40 are based in Guernsey. Our team has a wide experience of dealing with wealth and estate planning for private individuals and complex structures for both individuals and institutions across the world.

Role overview

The role of the Guernsey Financial Controller is to be responsible for the Aquitaine corporate accounting department. In addition to the traditional role of ensuring robust financial controls and producing timely management information, a key part of this role will be to partner the management team providing commercial insights as the business continues to grow.

The ability to create strong working relationships with both the local management team and the Group finance team will be critical to the success of this role.

Duties and Responsibilities

• Embed and oversee financial controls and processes to ensure accurate, timely financial information
• Manage the Guernsey finance team to ensure effective prioritisation of all key deliverables, and maximising the use of technology to deliver efficiently
• Partner the management team providing commercial insights into business performance
• Prepare monthly board packs for the local management team and Group Finance providing commercial analysis on performance
• Lead the annual budgeting and forecasting process
• Ensure efficient working capital management, leading on the billing process and working closely with the management team to ensure timely collection of cash
• Prepare the annual financial statements and lead the Guernsey audit process
• Ensure compliance with the GFSC regulatory liquidity requirements at all times
• Attend management / Board meetings as required
• Be an active member of the wider Group Finance community, contributing to finance initiatives
• Identify opportunities to automate financial processes

Person Specification

• Qualified Accountant with previous commercial experience of working in a Fiduciary or Professional services organisation.

• Strong financial and management reporting experience. The ability to provide the right level of business intelligent information to drive and influence business activity.
• It will be essential that the candidate understands and has experience of accounting for WIP

• Must demonstrate restless curiosity and be able to get to the bottom on an issue
• Accurate with good attention to detail
• Be able to work under tight timelines
• Strong oral and written communication skills
• Enjoyment of working within a busy team within the Firm
• Enjoys technology with advanced Excel skills and strong experience of maximising the benefit from accounting software packages

Reports to:       Group CFO and Guernsey MD

Direct reports:    Alison Tayler

Signatory:      Not Applicable

Signed

Role holder

Name……………………………………………..Signature……………….……..…………….........

Line Manager

Name……………………………………………..Signature……………….……..…………….........

Associate Director OR Senior Trust Manager

Location: Guernsey

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive.

Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Our Private Client and Corporate Services team works with our clients and their advisers, providing an efficient, informed and personal service. We provide a fast-paced, rewarding environment and opportunities to work with a variety of global clients across all major asset classes.

Role overview

To lead one of our private client administration teams, undertaking a primary client relationship role with a number of complex/significant clients as well as managing and providing technical support and guidance to a team of administrators. The post holder will work closely with and provide support and absence cover to the Associate Directors and Directors

The role will also assist with business development, particularly in developing services provided to existing clients and maintaining and developing good working relationships with intermediary providers. This will require the post holder to support new fiduciary products that respond to client needs within Praxis’ target market. This may require the candidate to be available for travel.

As part of the Fiduciary management team the postholder will strive to improve profitability whilst managing relevant risk factors with regard to both Praxis’ and clients’ exposure to risk, and always providing a quality service to clients. There will also be involvement in ad hoc team and business projects as required.

Job accountabilities:

• To act as Senior Client Relationship Manager and assume the lead client relationship role and report to the Client Relationship Director in relation to matters affecting the Client Relationship matters.
• Assist with the development of PraxisIFM Trust Limited fiduciary offerings including the introduction of any products developed in other territories
• Conduct client relationship meetings as appropriate to client base and in accordance with Praxis KPIs and standards
• Assist with the Praxis Group marketing effort through recognition and sourcing of potential introducers of work and meeting them thereafter and ongoing meeting and contact with clients, advisors and marketing leads
• Assist with the implementation of new processes and procedures affecting the client relationship and operational matters
• Assist with communication of change and provide support for its implementation
• Provide a point of contact for the channelling of information, projects and change relating to matters affecting Client Relationships
• Monitoring and reviewing oversight data and addressing issues as necessary
• Control over and implementation of ad hoc Department projects from time to time
• Provide daily support with the management of the trust administration teams for which you are responsible and to suggest change as required
• Assist with measures which may be required to reduce errors, breaches and complaints being made within the trust department
• Completion of performance and objective reviews for team members when required
• Continued review of recruitment needs to meet the changing needs of the trust administration teams for which you are responsible
• Act as a “A” signatory on our client business committees and attend meetings accordingly
• Act as a "A” signatory on bank accounts
• Provide cover for colleagues when required

Minimum education and experience:

• Educated to ‘A’ Level standard, or equivalent
• A minimum of eight years’ relevant experience
• A relevant professional qualification i.e. STEP Diploma, CGI Diploma or equivalent

Required skills:

• Comprehensive knowledge of and a proven track record in offshore fiduciary services
• A proven track record in handling complex offshore fiduciary issues
• A proven track record in client relationship management
• Exposure to marketing and business development initiatives coupled with a willingness to get involved in the development of new markets
• Strong leadership and interpersonal skills for dealing with staff, intermediaries, and clients
• Excellent time management and organisation
• Good presentation skills
• Sound judgement
• Good understanding of financial markets and finances in general
• Excellent communication skills
• Ability to coach and mentor junior colleagues
• Knowledge of compliance issues and the regulatory framework within which Praxis operates

We are looking to receive applications from local applications not requiring a housing licence.

SENIOR TRUST OFFICER - JERSEY

We're looking for a highly motivated professional with at least five to ten years' experience in managing a portfolio of clients including company and trust structures to join our Private Wealth & Corporate Services office in Jersey.

As Senior Trust Officer you'll be responsible for the day-to-day administration of a portfolio of fairly complex client cases.

Other duties include:

• Liaising with client and intermediaries asset managers and other third parties
• Assisting in developing new business opportunities
• Assessing and managing risk situations to avert potential risk issues
• Regularly reviewing work in progress on client portfolios

You'll qualify as a 'C' category person under the Jersey Financial Services Commission guidelines and have a proven track record in client relationship management and handling complex offshore fiduciary issues. Excellent communication skills time management and organisation skills are also required.

Five years' Jersey residency required for this role as required by Control of Housing and Work (Jersey) Law 2012.

Audit Professional

• Hands on, client facing role that will include a mix of accounts preparation, tax and audit as well as business advisory opportunities
• Audit experience and a willingness to learn is essential. No tax experience required. On the job training will be provided
• Responsibilities will include preparing and reviewing accounts for local clients across a range of industries (trading entities, financial services, investment companies to name a few)
• Preparing income tax computations and returns for companies and individuals
• Delivery of audits of local trading and regulated entities
• Providing ongoing support and advisory services to clients
• Maintaining and managing client relationships
• Some supervision and training of staff, including reviewing the work of others where appropriate
• Ensuring that team deadlines are met
• Key skills include ability to work effectively as part of a team and also independently
• Excellent communication and organisational skills
• Meticulous attention to detail
• Good commercial understanding and desire to deliver for clients