Finance Assistant Location: Guernsey Reporting to: Finance Controller About Us: Founded in 2000, Healthxchange are the leading supplier of aesthetic medical products and devices to medical professionals within the UK. As a winner of the Aesthetic Awards for several years running, we pride ourselves on the quality of our products and our customer service. About the role: We are looking for a dynamic personality to join and support a fast-paced finance function. Assisting with our finance operations team including management of daily banking and reconciliation, credit control support and supplier reconciliations, month end activities.

Requirements (essential) • Proficiency in Excel (Vlookup, pivot tables, SUMIFS,) • Excellent communication skills and confidence in partnering with stakeholders • Self-motivated with exemplary organisational skills, able to multi -task and manage

their own work • Excellent time management skills with the ability to work to deadlines • Excellent attention to detail is essential • Experience of working with general ledger systems, ideally Intact IQ • Numerate

Desirable requirements:

• Systems - Intact IQ use • Studying towards an accountancy qualification

Responsibilities:

• Prepare daily / weekly reconciliations of bank accounts, credit card income, other

income and receipts • Support the processing and review of payments to suppliers, staff (expenses) and

company credit cards • Work on stock (ordering, updating on system, adjusting) alongside other

departments e g Operations • Investigate and prepare credit requests alongside other departments e.g.

Customer Services and Operations • Support external reporting requirements such as VAT return preparation and

delivery of year end accounts to the auditors • Support internal reporting requirements such as month end management

accounts and running cost centre reports • Support credit control function as requested by the credit controller

• Deal with customer queries, on the phone and by email • Prepare other ad hoc external reporting requirements e.g. National Statistics • Prepare and manage other daily book keeping tasks as requested from time to

time e.g. petty cash • Assist management accountants and other senior members of the finance team

on other items, as requested from time to time

Benefits Company pension, 23 days holiday plus bank holidays, staff discount, staff social events, access to Health Assured EAP. Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.

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The Role The Associate Director of Finance is required to drive efficiency, monitor workflows throughout the finance section and support and advise all sections of the business on financial matters. The role will also include: team management, developing process and procedures, implementing improvements, tax compliance, advising the business on accounting best practice, statutory requirements and accounting deadlines for individual and corporate pension schemes. The role reports to the Finance Director.

Key Duties and Responsibilities The post holder is responsible for:

• To provide exemplary levels of professional accountancy skills to ensure the timely provision of high-quality accounting, reporting and administration which support both external clients and internal OTAP personnel.

• Lead the accounting function for a range of products including private client pension schemes, RATS, EBTs, Trusts and corporate pension schemes.

• Remain abreast of changes in tax and financial reporting legislation and statutory requirements.

• Prepare and review statutory financial accounts and statements to the highest standard, in line with established best practice and which conform to all legal and professional requirements and guidelines.

• Manage the process for the audit of the statutory annual accounts for client structures – liaising with auditors as required, to ensure that:

o all appropriate IFRS or GAAP requirements are fully satisfied; o all other auditing requirements are met; o the audit exercise is successfully completed within the period allowed by regulation.

• Assist and liaise with auditors for the preparation of annual statutory business accounts.

• Prepare ad hoc financial reports and statements as requested by Directors.

• Complete tax returns for structures for the UK and other jurisdictions within the regulatory deadlines, whilst maintaining high standards of both accuracy and presentation.

• Oversee the monthly unit and cash reconciliations.

• Review of monthly management accounts and prepare variance analysis to budget, providing a summary to the executive team on monthly basis.

• Contribute to the Finance report for quarterly board meetings.

• Guide, support and train a team of Finance Officers who cover financial administration from petty cash and bookkeeping to preparation of accounts.

• Conduct probation and performance management meetings in accordance with company procedure.

• Recruitment of Finance staff, monitor staff attendance, timekeeping and other areas of staff management and report to HR.

• Encourage and drive the personal development of yourself and the team.

• Provide technical assistance and guidance to colleagues.

Job Title

Associate Director of Finance

PEN

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• Act as a signatory for the business and apply a questioning mind to all aspects of this responsibility.

• Attend and contribute at Management Meetings.

• Build excellent working relationships with clients and business partners.

• Complete any other duties as and when required to drive business success.

• Adopt and reflect OTAPs values. Competencies The post holder should have;

• A professional accountancy qualification such as ACCA, CIMA or ACA (or equivalent).

• A working knowledge of FRS 102.

• A logical approach to assessing productivity and implementing solutions.

• Experience of or an understanding of, HMRC tax reporting and annual filing would be

beneficial.

• Excellent organisational skills; prioritising, achieving deadlines and driving business

efficiency.

• Financial modelling and reporting analysis.

• Experience in managing people.

• Strong interpersonal skills; with a drive to lead and motivate a successful team.

• A proven ability to communicate at all levels, both in writing and verbally.

• Able to form relationships and influence decisions at all levels of the business.

Strong commercial acumen and understanding of key business drivers and how to manage

against them.

Key Business Partners

• Directors

• External accountants/auditors/advisors

• Management

• Team members

Updated February 2024

Why HFL?

HFL is a young but highly experienced office, we are an inclusive and diverse Guernsey-based, family-owned independent Fiduciary and Fund administration business specialising in the Venture Capital world.

Some of the benefits we offer include:

• Non-contributory pension • Medical insurance for you (Spouse and

Dependants) • Permanent health insurance (PHI) • Performance based bonuses twice a

year • Death in service • Office closure between Christmas and

New Year (deducted from annual leave) • Sports and social events • Team building events • Wellbeing initiatives (such as a 9-day

fortnight and yoga lunches)

• Flexible working (including working from home)

• Recognition awards • Convenient out of town location • Parking • Paid qualifications and continuing

professional development • Dress for your day • Superb career development

opportunities that come with working for a smaller, independent firm.

Job Specification

Job Title: Senior Fund Accountant Reports to: Fund Accounting Managers

About the Fund Accounts team:

We are Guernsey’s venture capital specialists and our Fund Accounts team work closely with our clients to provide a best-in-class service in the highly competitive, fast paced venture capital environment. We pride ourselves on our flexibility and innovation and adapt to handle all aspects of fund accounting. Due to the nature of venture capital, we are exposed to a wide variety of unique and exciting opportunities meaning that no two days are the same.

About this role:

The Senior Fund Accountant acts as a key point of contact for a portfolio of active Venture Capital funds under the direction of a manager. The Senior Fund Accountant will be expected to provide accurate, well-presented client deliverables (including accounts and quarterly/ monthly reporting) within the agreed deadlines in accordance with the policies and procedures of the Fund and HFL as well as supporting the wider fund team.

Key Responsibilities:

• Be a key point of contact for clients, auditors and other third parties.

• Be responsible for a portfolio of venture capital funds, which includes ensuring that deadlines (both internal and external) are met including preparing bank reconciliations, bookkeeping of all transactions, call and distributions workings etc.

• Maintain accurate financial records on Investran and Acumen, ensuring information is up to date.

• Prepare call and distribution calculations and notices.

• Prepare carried interest and other calculations (management fees etc.)

• Prepare investment schedules, management accounts, regulator reports and annual audited accounts in accordance with IFRS/FRS102 within the set timeframe and escalate any issues to managers.

• Attend to investor and client queries and review responses prepared by junior members of the fund accounting team

• Maintain responsibility for all regulatory and statutory filings of the Funds and ensure that all the required documents are prepared for HFL and General Partner Board Meetings

• Liaise and provide information to tax advisors for the preparation of annual tax reporting for investors and to remain accountable for their deliverables. This includes distribution of the annual tax reporting to the investors.

• Review tasks completed by more junior members of the fund accounting team, including external

communications

Personal attributes:

• A self-starter with the ability to work independently and accurately under pressure.

• Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.

• Strong computer literacy and problem-solving skills are essential.

• Practical experience in, or demonstratable knowledge of, the financial services industry.

Qualifications and expertise:

• Hold or a recognised professional qualification such as ACCA, ACA and/or a minimum of 3 years relevant experience in finance

• Ability to understand and interpret fund documentation, GFSC regulations, including the Protection of Investors law and anti-money laundering regulations.

Job Description – Accountant / Senior Accountant

Overall Role Objective To provide efficient, timely and high-quality accounting services to a portfolio of fund administration clients. Assist the the management team to develop new business opportunities and enhance the level of Imperium’s client service and profitability.

Day to Day Role Duties for this role include, but are not limited to:

• Undertaking all aspects of accounting matters for a portfolio of fund structures, including bookkeeping, bank reconciliations, preparation of financial statements and investor capital accounts, capital adequacy and solvency tests, calculation of management and performance fees and ad-hoc client and investor queries.

• Agreeing timetables, ensuring that they are adhered to and that proactive communication is maintained throughout the process.

• Co-ordinating the audit process on various companies and fund structures.

• Advising on potential accounting issues and current best practises as well as sharing knowledge, expertise and guidance with both the team and the client.

• Contribute to the continuous improvement of processes and procedures.

• Develop client specific knowledge to facilitate the delivery of ad-hoc queries.

• Signatory responsibilities as required.

• Ensuring that all activities are carried out in accordance with company policies, procedures and regulations.

• Assist in the training and development of other members of staff. Imperium is a growing and dynamic organisation and specific role responsibilities and duties may vary from time to time

Qualifications / Requirements

• Minimum 2 - 3 years’ accounting experience in the offshore funds industry.

• A recognised accounting qualification and familiarity with UK GAAP and IFRS.

• Advanced Excel skills.

• Excellent attention to detail.

• The ability to set priorities and manage deadlines.

Additional Information At Imperium we want you to reach your full potential. Your long-term career goals are important to us. We want to provide the support, opportunities and environment you need to achieve your dreams so we can build a successful future, together.