Senior Trust Officer – Asset Owners

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role / Department:

We are seeking a candidate that will provide high quality service to a multi-billion dollar book of fiduciary clients within the Institutional Fiduciary Team. The role touches all elements of finance including banking, fiduciary, custody and funds.

The Institutional Fiduciary Team administers pension trusts, endowments and companies for some of Northern Trusts strategic clients with a focus on ultra high value institutions. We manage around 12 client relationships within a team of 8 people with a focus on bespoke Fiduciary services.

Our clients are typically on a fixed fee or ad valorum based fee structure, meaning no hourly billing to maintain.

Key Responsibilities of the role

· Work on a mixed portfolio of company and trust structures on behalf of clients, engaging with internal partners, advisors and managers to provide excellent client service.

· Balancing client expectations with appropriate fiduciary risk management and diligence.

· Prepare/execute minutes and resolutions as required. Execute all necessary authorised documentation and payments.

· Review of financial statements.

· Depending upon the specific client, you may be a point of contact for them in relation to the fiduciary entities on their portfolio. Plan and attend client and advisors meetings.

· Authorised signatory.

· Ensure that client structures adhere to relevant regulatory requirements.

· Ensure that all decision making is accurately and appropriately documented, and client records and filings are accurate and in accordance with any relevant regulations.

· Proactively work within the fiduciary team and internal partners to help identify areas for improvement.

· Liaise with other Northern fiduciary teams to gain consistency of service where appropriate.

· Point of contact for service related issues.

Skills/Qualifications

The successful candidate will benefit from:

· Continuous development of your own knowledge to ensure up to date fiduciary best practice understanding.

· Understanding of regulatory requirements and changes for both Guernsey and other relevant jurisdictions.

· Highly professional approach to work and client interactions, especially with regards to privacy of information.

· Already qualified, working towards or keen to start, a professional ICSA or STEP qualification or holds equivalent experience.

· Applicants must have good written and verbal communication skills, good numeracy, computer skills and a positive 'can-do’ attitude.

· Candidates must be self-motivated and have excellent time management skills.

· On the job training will be supported by internal courses, external conferences and relevant professional qualification assistance.

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Senior Trust Officer – Global Family Office

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role / Department:

We are seeking a Senior Trust Officer that will provide high quality service to a multi-billion dollar book of fiduciary clients within the Global Family Office Team. The role touches all elements of finance including banking, fiduciary, custody and funds.

The Global Family Office Team provide fiduciary services to some of the wealthiest families around the globe, with the fiduciary team administering trusts, companies, foundations, PTCs and PCC structures. The families we look after are strategic clients of Northern Trusts and we service around twenty client relationships with a focus on bespoke high touch Fiduciary services.

Our clients are typically billed on a fixed fee-based fee structure, meaning no hourly billing to maintain!

Key Responsibilities for the role

· Work on a mixed portfolio of company and trust structures on behalf of clients, engaging with internal partners, advisors and managers to provide excellent client service.

· Exhibit developing knowledge of fiduciary duties, standards and practices with the ability to apply fiduciary knowledge and judgement.  

· Work collaboratively with internal partners and external advisors in identifying client need balancing client expectations with appropriate fiduciary risk management and diligence.

· Prepare/execute minutes and resolutions as required. Execute all necessary authorised documentation and payments.

· Work alongside the Senior Manager and designated Relationship Manager on day-to-day client activity.

· Review of financial statements.

· Be a point of client contact in relation to the fiduciary entities on their portfolio. Plan and attend client and advisor meetings.

· Authorised signatory.

· Ensure that client structures adhere to relevant regulatory requirements.

· Ensure that all decision making is accurately and appropriately documented, and client records and filings are accurate and in accordance with any relevant regulations.

· Understand and comply with internal policies, processes and procedures to effect prudent risk management and judgment. Recognise fiduciary risk issues and seek the appropriate resolution.

· Proactively work within the fiduciary team and internal partners to help identify areas for improvement and growth.

· Consult with other Northern fiduciary teams to gain consistency of service where appropriate.

· Point of contact for service related issues.

· Maintain all documentation/files as appropriate to each client relationship. 

Skills/Qualifications:

The successful candidate will benefit from having

· A continued development of industry knowledge to ensure up to date fiduciary best practice and understanding.

· Understanding of regulatory requirements and changes for both Guernsey and other relevant jurisdictions.

· Highly professional approach to work and client interactions, especially with regards to privacy of information.

· STEP or ICSA Qualification (preferable)

· Direct experience in interacting with demanding clients or prospects and meeting their needs.

· Applicants must have good written and verbal communication skills, good numeracy, computer skills and a positive 'can-do’ attitude.

· Candidates must be initiative-taking and have excellent time management skills.

· Excellent organizational skills and comfort in prioritizing competing demands 

· Ability to perform under pressure and to be flexible with working when required.

· On the job training is provided via internal courses, on-line training, external conferences and relevant professional qualification assistance.

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Client Relationship Manager 1 – Real Assets

Reports to Senior Manager

The purpose of this position is to administer a limited portfolio of Fund structures in conjunction with the Senior Manager.

Key responsibilities:

· Act as first point of contact for a limited number of fund structures within a team

· Co-ordinate legal, tax and other professional advice

· Develop and maintain the Operational Procedures Manuals and ISAE checklist templates for client relationships

· Attend and run client board meetings and shareholders meetings and review minutes of those meetings

· Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

· Act as “B” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

· Assist with billing information for clients including analysis of time spent, including the management of aged debtors

· Supervise and assist in the training and development of staff

· Participate in the appraisal process for members of staff

Skills, knowledge, expertise:

· Post qualification experience in a financial services environment, supported by a relevant professional qualification (CGI Diploma level or equivalent)

· A strong understanding of local regulatory framework is essential

· Exposure to the Guernsey Funds industry is preferred. Transferable skills from another area of Financial Services will be considered

· Sound technical financial services knowledge (to be supported through the Aztec Academy)

· People management experience

· Evidence of managing a small client relationship or part of a major client relationship

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

· Competitive salary 

· Discretionary bonus scheme plus managers incentive programme

· Flexible, hybrid working

· Generous holiday allowance

· Pension scheme 

· Private medical insurance, including eye care

· Healthcare cash plan

· Life assurance (death in service and critical illness benefit)

· Worldwide travel insurance

· Ability to work abroad for up to 3 weeks per annum

· Regular social events

· Health and wellbeing programmes

· On-site parking

· Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Administrator – Operations and Business Support

Praxis is an independent, leading provider of bespoke private wealth, corporate administration and yacht services to companies, individuals and families across the world.

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive. Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our central services team provides centralised support to the Group. A career with us provides the chance to work with colleagues across our global network, delivering support across technology & business systems, marketing & communications, finance & accounting, compliance & risk, HR, facilities and administration.

Job summary:

To ensure that there are sufficient processes, procedures and reporting systems in place to monitor, review, assess and minimise client operational & AML/CFT risk within the business, whilst acting in accordance with the local Laws, Orders, Codes of Practice and Regulations and Group policies.

In particular the post holder is expected to work with the other departments to ensure that systems & controls are fully effective; up to date and compliant with our regulatory obligations.

Job accountabilities:

Data Processing & Review

· Company secretarial duties for in-house companies (non-lead licensee companies).

· Maintenance of statutory records for in-house companies.

· Administrator of the Banking platforms.

· Manage banks’ requests for information where Praxis has an introducer status.

· Set up of contact cards on Acumen.

· Assistance with un-allocated post.

· Preparation of RORASQ documentation for Annual Validation filing deadlines

· Provide administrative support for the Acumen database in relation to statutory data.

· Provide support pan-island in the alignment of data in Acumen and the standardisation of policies & procedures as they affect the team.

· Assist with various projects as arise from time to time in relation to collation & reconciliation of data.

· Assist with data reconciliation and exception reporting, including weekly audit report of Acumen, weekly outstanding source of funds and monthly original client due diligence reconciliation.

Other

· To assist with and provide cover for the Guernsey Registry submissions and management of the data held in Acumen & at the Registry.

· To assist with the management of the Annual Confirmation Statement filings process.

· From time to time to also undertake specific additional tasks or projects as advised.

Professional Qualifications and Experience

· A minimum of 5 years’ relevant experience

· Guernsey Company secretarial experience

Skills and Knowledge

· IT aware preferably with Excel & Word basics.

· Organised, with attention to detail and accuracy of data input.

· Strong analytical skills.

· Risk awareness & awareness of regulatory reporting requirements.

· Strong communication and interpersonal skills.

· Team player.

· Ability to maintain complete confidentiality.

Additional Information

In addition, all our team members are expected to be committed to our core values:

· We inspire

· We listen

· We trust

· We succeed together