Client Accountant

We are looking for an accountant to assist in preparing financial statements and maintaining the integrity of accounting records for the clients of Butterfield Trust Group.

Your responsibilities will include:

• Drafting financial statements
• Auditing computerised accounting records
• Reviewing minute books, statutory records, trust documents and correspondence files
• Where necessary, liaising with auditors to facilitate their work and requirements;
• Assisting in the training of employees by passing on specialist knowledge;
• Maintaining a sound technical knowledge of our various computer systems, including Excel, iManage and NavOne;
• Reviewing exception reports and clearing exceptions arising;
• Problem solving/accounting queries;
• Special projects, complaints investigations.
• Ensuring that the fees for the preparations of financial statements are processed in a timely manner.

Your qualifications and skills include:

• Strong knowledge of computerised accounting system
• Strong knowledge of the preparation of financial statements for Trusts and Companies;
• Good communication and presentation skills;
• Knowledge of Guernsey’s regulatory environment
• Part-qualified accountant / studying towards a professional qualification (ACA, ACCA or equivalent).

Assistant Manager, Custodian Trustee - Guernsey

The role focusses on governance and regulatory monitoring functions but will also involve administrative roles including the review and reconciliation of daily, monthly quarterly and other periodic valuations for Guernsey regulated funds.  

Your responsibilities will include:

• maintaining the breach register
• monitoring status of CT (Custodian Trustee) checks
• reviewing annual financial statements and Scheme Particulars
• Open & Closed reporting
• GFSC notifications and co-ordinating all aspects of external regulatory oversight visits
• Monitoring regulatory activities of each Fund
• To be familiar with and review the Rules relating to the schemes of which we are Custodian Trustee
• Assisting in the investigation and review of actual and potential breaches and pricing errors.
• Undertaking daily, monthly, quarterly and other periodic valuation reconciliations and completion of the associated CMO checks
• Assisting with reviewing and checking the accuracy of procedure updates ensuring they work properly and are fit for purpose.
• Where required, supporting senior colleagues with completing the audit processes.

Your qualifications and skills include:

• Strong Guernsey Funds background, with custodian or administration experience.
• Good Knowledge and experience of the rules and GFSC guidance notes applicable to the Collective Investment Scheme business in Guernsey.
• Working knowledge of pricing sources such as IDS and Bloomberg.
• Sound network application skills.
• Good clear communication, presentation and interpersonal skills.
• Effective personal organisation, prioritisation and time management skills.
• Willingness to learn from attending courses, both internal and external as required.

Role:          Relationship Manager – Trust

Reports to:       Managing Director

Direct reports:    None

Signatory Level:   B

Job Level:   4

Job Purpose:

Manage a portfolio of clients. Complete all assigned tasks and processes, operating within established controls, guidelines and procedures.

Key Responsibilities:

• Attend meetings with clients and their advisors including bankers, lawyers, accountants, agents or consultants and liaise on client matters.
• Ensure clients’ needs are met and their portfolios are managed effectively.
• Undertake client visits as determined by the service level agreements and risk review profiles.
• Deliver client acquisition through on-boarding, risk rating, CDD collection and sign off.
• Actively support business development efforts through sales targets and delivery of material and new business leads.
• Review clients on a regular basis in line with the business risk profile process.
• Maximise client profitability and manage team in a way that encourages client retention and growth.
• Ensure policies and procedures are complied with and legal and regulatory obligations are met.
• Provide technical guidance and support to the administration team.
• Meet deadlines appropriate for assigned portfolio, ensuring adherence with regulatory requirements.
• Ensure client database is always current by ensuring it is updated as and when events occur.
• Other ad-hoc tasks as and when required.
• Ensure that timesheets are completed in a timely manner, with quality information provided, on a daily, weekly and monthly basis.

Key Performance Indicators (KPI’s):

• Time recorded electronically on a daily basis.
• Utilization rate of 75%.
• Meeting of filing deadlines.
• Ensuring annual review and accounting deadlines are met.
• Achievement of annual CPD target of 35 hours.
• Client satisfaction.

Skills and Experience:

• Significant experience of the trust industry.
• A relevant professional qualification.

• Adaptable – Demonstrate a willingness to be flexible, versatile in a changing work environment while maintaining effectiveness and efficiency.
• Ethical – Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards.
• Build relationships – Establish and maintain positive working relationships with others, both internally and externally, to achieve business objectives.
• Communication – Speak, listen and correspond in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Client focused – Anticipate, understand and respond to the needs of internal and external clients to make or exceed their expectations.
• Leadership – Positively influence others to achieve results that are in the best interest of the Company.

Behaviours and Competencies

Operational Excellence:

• Demonstrates the ability to make decisions based on insight and knowledge .
• Accountable for ensuring high standards of delivery to clients.
• Actively engages with customer to understand needs and will place a high priority on client service and satisfaction.
• Prioritises client issues and addresses them accordingly.
• Will keep up to date with business trends/ changes in law that will impact their role.

Client Excellence:

• Proactive in identifying opportunities and seeking solutions.
• Manages expectations so clients always feel valued.
• Takes responsibility for delivering superior products and services.
• Implements improvements to client service.

Leadership and Resource Management:

• Plans, coordinates and manages internal and external resources to deliver results .in a timely, accurate and professional manner.
• Will share knowledge to ensure team targets are met.
• Informally manages expectations of more senior colleagues regularly.

• Adaptable – Demonstrate a willingness to be flexible, versatile in a changing work environment while maintaining effectiveness and efficiency.
• Ethical – Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards.
• Build relationships – Establish and maintain positive working relationships with others, both internally and externally, to achieve business objectives.
• Communication – Speak, listen and correspond in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation – Develop new and unique ways to improve operations of the Company and to create new opportunities.
• Client focused – Anticipate, understand and respond to the needs of internal and external clients to make or exceed their expectations.
• Leadership – Positively influence others to achieve results that are in the best interest of the Company.

• Planning – Determine strategies to move the Company forward, set goals, create and implement actions plans and evaluate the results.

 Commercial Awareness:

• Understands relevant local regulatory requirements

Interpersonal Skills:

• Manages internal and external stakeholders' expectations with regards to delivery, escalating concerns as appropriate.
• Is able to deal with conflict in a controlled manner and can clearly communicate effective solutions.
• Builds credibility across all stakeholder groups and is able to engage with individuals across all areas of an organization on areas of specialism.

Compliance:

• Act in a professional manner and produce accurate and timely work
• Acts with the highest level of integrity at all times and in the best interests of Aspida.
• Will be clear, open and transparent in communications with colleagues and customers.
• Promptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolution.
• Never make any statement that is misleading, false or deceptive.

I understand, acknowledge and accepted the details contained within.

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Employee Name Signed Dated

Role:          Client Accountant

Reports to:       Head of Operations

Direct reports:    None

Job Level: 4

Job Purpose:

To provide oversight and support within the Operations team. Primary responsibilities include carrying out accounting duties ensuring that filings are completed on time and client needs are managed in a timely, efficient and accurate manner, and the production of client entity statutory annual account, managed accounts and other client reports.

Key Responsibilities:

• Process Accounting Transaction.
• Collect, analyse and interpret accounting records for bookkeeping purposes.
• Preparation and filing of financial statements in accordance with applicable accounting standards.
• Reconcile bank accounts, valuations and accounting records for designated client accounts.
• Support client facing colleagues with accounting matters
• Ensure receipt of all clients signed financial statements that have been completed by third parties
• Other financial reporting as required
• Assist with the preparation of client tax returns, including ATED, Guernsey Tax Returns, UK Tax Returns and other territories
• Preparation of the FATCA/CRS report
• Ensure the submission of the 127a and 128a Fiduciary Pension returns
• General Operations Support:
• Assist with various ad-hoc projects as required.
• Maintain and update operational procedures and policies.
• Assist the team to deliver the highest level of client standards across the business
• Support with the Payment process

• Ensure all activities comply with relevant regulatory requirements and internal policies.
• Stay updated on changes to regulations and industry best practices.
• Support annual tax filings to ensure they are managed and complete within appropriate timeframes.
• Act as an Authorised Signatory.
• Liaise with clients, colleagues, and external partners to ensure smooth operations.
• Provide support and guidance to other team members as needed.
• Produce management information as requested.
• Review and automate processes and deliverables, and assess the best systems to use for automation.

Key Performance Indicators (KPI’s):

• Ensuring the billing process is completed efficiently and invoices sent to clients within 5 business days of the end of the billing period.
• Statutory accounts signed off within 3 months of year end or sooner if required for additional reporting purpose e.g. AGM, statutory filing.
• Group and Client accounts signed in accordance with service level agreement
• Reconciliations up to date monthly.
• Quarterly updates with internal business partners of financial performance
• Ensure accounting deadlines are met.
• Process expenses every 2 weeks.
• 80% utilisation rate.
• Ensure 100% timesheet completion.
• Meet all filing/annual review/accounting deadlines
• Attend all mandatory training throughout the year
•  

Experience and Qualifications

• A minimum of 3-5 years accounting experience.
• Ideally a relevant professional qualification (AAT/ACCA or similar).

• Excellent computer skills including proficiency in Excel, Word, and Outlook.
• Knowledge of Acumen or similar beneficial.

• Strong communication, accounting / analytical skills and attention to detail.

• Work under pressure, independently, effectively prioritise, manage time & workload to meet clients’ needs.

• Proactive, motivated, team player with a flexible attitude to complete additional tasks.

Behaviours and Competencies

Operational Excellence:

• Demonstrates the ability to make decisions based on insight and knowledge .
• Accountable for ensuring high standards of delivery to clients.
• Actively engages with customer to understand needs and will place a high priority on client service and satisfaction.
• Prioritises client issues and addresses them accordingly.
• Will keep up to date with business trends/ changes in law that will impact their role.

Client Excellence:

• Proactive in identifying opportunities and seeking solutions.
• Manages expectations so clients always feel valued.
• Takes responsibility for delivering superior products and services.
• Implements improvements to client service.

Commercial Awareness:

• Understands relevant local regulatory requirements

Interpersonal Skills:

• Manages internal and external stakeholders' expectations with regards to delivery, escalating concerns as appropriate.
• Is able to deal with conflict in a controlled manner and can clearly communicate effective solutions.
• Builds credibility across all stakeholder groups and is able to engage with individuals across all areas of an organization on areas of specialism.

Compliance:

• Act in a professional manner and produce accurate and timely work
• Acts with the highest level of integrity at all times and in the best interests of Aspida.
• Will be clear, open and transparent in communications with colleagues and customers.
• Promptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolution.
• Never make any statement that is misleading, false or deceptive.

• Manages internal and external stakeholders' expectations with regards to delivery, escalating concerns as appropriate.
• Is able to deal with conflict in a controlled manner and can clearly communicate effective solutions.
• Builds credibility across all stakeholder groups and is able to engage with individuals across all areas of an organization on areas of specialism.

I understand, acknowledge and accept the details contained within.

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Employee Name Signed Dated

Fund Accountant – Real Assets - Guernsey

As part of our Real Assets team, this highly numerical position will see you carry out routine day-to-day administration and accounting of a substantial portfolio of fund structures for one of the Group’s largest institutional clients under the direction of a Financial Reporting Manager.

Key Responsibilities:

• Assist with all aspects day-to-day administration and accounting matters such as calls and distributions, quarterly valuations, monthly and quarterly investor reporting and annual financial statement preparation
• Bookkeep all day-to-day operations of a variety of fund structures
• Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions
• Assist with the completion of routine audit queries
• Build relationships with key client contacts
• Maintain accurate records on eFront for all aspects of bookkeeping
• Assist and support the induction, integration and training of trainee staff

Skills, knowledge, expertise:

• The candidate will be expected to be studying towards a relevant professional qualification (preferably having commenced ACCA Fundamental Skills level or ACA Professional level)
• Some technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• You are required to hold full Guernsey work rights. Unfortunately, we are not able to offer visa sponsorship for this role

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people: 

• Competitive salary
• Discretionary bonus scheme plus management incentive programme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Health care cash plan
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per annum
• Onsite parking
• Regular social events
• Health and wellbeing programmes
• Significant investment into your personal and professional development 

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Finance Admin - Guernsey

We are looking for a Senior Administrator for our Finance team, to oversee the Accounts Payable procedure, produce daily reporting and assist in our finance reporting process.

Your responsibilities will include:

• Maintaining the purchase ledger
• Ensuring vendors are paid promptly, and dealing with vendor queries
• Producing weekly reconciliations for the purchase ledger, providing explanations for outstanding amounts.
• Preparing and analysing daily reports to ensure data is accurate and complies with internal policies.
• Maintaining system interest rates.
• Maintaining the petty cash register and accounting for all petty cash transactions.
• Participating in monthly financial close process.
• Supporting the team during the audit.

Your qualifications and skills include:

• A minimum of one year's experience in a finance department using a purchase ledger system ideally or a similar finance system.
• Good organisational skills and ability to work under pressure.
• Proven IT user skills & knowledge of network applications including Microsoft Office or similar.
• The ability to work under own initiative.
• Good communication skills for liaison with management, staff and with external vendors and auditors.

Pensions Manager - Guernsey

Job Summary

To assist the Directors in delivering high quality pension administration services to existing and potential clients. Duties include managing and overseeing the day-to-day operations of all aspects of pension administration carried out by the team. The individual will have responsibility for oversight of the administration of a portfolio of pension schemes.

Job Accountabilities

Management of operations of the company including supervision and oversight of the team and outsourced services in relation to the establishment and transfer of personal, occupational and multi-member pension schemes:

• New business procedures for client take-on including system set up
• Calculation and payment of member benefits, tax and preparation of annual member statements
• Book-keeping, invoicing and payment of members’ fees and third-party expenses
• Ensure team are billing in accordance with fee schedule and work with Finance Team to ensure invoiced
• Review and approval of annual accounts for individual and scheme financials
• Appointment of third parties e.g. asset managers, auditors, custodians
• Maintenance of system and records including the preparation of minutes
• Preparation of reports and information required by the company, trustees, auditors and external
• Collation of information for statutory returns in relation to the Company and the Company’s schemes
• General assistance with other administrative duties as and when requested
• Keeping up to date with regulatory and legislative requirements and ensuring our policies and procedures align with these changes
• Ensuring all administrative tasks are properly executed with due regard to risk and all reporting requirements are met

Minimum Education and Experience

• Educated to ‘A’ Level standard, or equivalent
• A minimum of 6 years’ relevant experience
• Attainment of a relevant professional qualification

Required Skills

• Ability to build and maintain strong client relationships in accordance with Praxis Group standards
• Demonstrated ability of managing a team
• Strong and effective negotiation skills
• Excellent critical analysis and problem-solving skills
• Ability to work to deadlines independently
• Effective business writing skills
• Excellent knowledge of Pension Schemes